Jobs at VCU Health

Provides administrative and clerical support for a clinical service area, including scheduling coordination, records and documentation, materials management, purchasing, facilities work orders, timekeeping, staff orientation, data collection, meeting preparation, and service coordination. Supports patients, families, clinicians, and coworkers while helping maintain efficient daily operations and participating in hospital safety and quality initiatives.

Manages operating room supply inventory, including stocking, ordering, replenishment, distribution, PAR-level maintenance, expiration monitoring, and open-order tracking. Uses barcoding and ERP systems while coordinating with clinical staff, procurement, and inventory control to anticipate surgical needs and resolve supply constraints. Ensures sterile handling and policy compliance, supports cost-saving initiatives, and serves as a lead and mentor for new employees.

Coordinates ordering, receiving, storage, distribution, inventory control, returns, recalls, and supply availability for surgical, medical, and procedural areas. Uses the ERP system to place orders, track receipts, and maintain PAR levels. Collaborates with clinical teams, suppliers, purchasing, and service-line leaders to resolve backorders, support product evaluations, optimize inventory, and improve supply-chain processes.

Provides confidential administrative and secretarial support, including data entry, scheduling, meeting coordination, minutes, mailings, and records maintenance. Resolves invoice and payment issues, enters and tracks purchase orders, maintains vendor and financial records, and performs accounts payable and bookkeeping duties. Requires discretion, accuracy, communication, multitasking, and familiarity with Microsoft Office, email, and calendaring. The role generally follows a weekday day shift but may require flexibility.

Manages supply chain contracting for VCU Health System, including drafting, reviewing, redlining, negotiating, executing, and maintaining contracts for supplies and purchased services. Ensures compliance with organizational, legal, regulatory, privacy, finance, and insurance requirements; coordinates internal approvals; maintains contract records; supports sourcing and value analysis; and manages supplier and stakeholder relationships. The role also tracks contracting workflows, communicates status to leadership, supports supplier engagement and diversity initiatives, and provides coverage for other supply chain team members.

Provides administrative and secretarial support for a neurology program, including office coordination, communication, scheduling, paperwork, project coordination, and decision-making. The role requires managing multiple priorities in a fast-paced healthcare environment with frequent customer interactions. Applicants need at least four years of office-based administrative experience, Microsoft Office and email/calendar proficiency, and a high school diploma or equivalent.

Provides administrative and secretarial support for the Hematology and Oncology division. Responsibilities include managing office communications, calendars, paperwork, telephone interactions, multiple priorities, project coordination, decision-making, and communication with diverse individuals and entities in a fast-paced healthcare environment.