HR Assistant

We are seeking a highly organized, dependable, and detail-oriented HR Assistant to provide administrative and operational support to the Human Resources department. The HR Assistant will assist with employee records, recruiting, onboarding, scheduling, payroll-related administration, benefits, employee communications, and general HR activities.

The ideal candidate is professional, discreet, organized, and comfortable handling confidential employee information. Strong communication skills, attention to detail, and the ability to manage multiple priorities are essential.

Key Responsibilities

• Provide administrative support to the Human Resources department.
• Maintain accurate and confidential employee personnel files and records.
• Assist with recruiting and hiring activities, including posting job openings and scheduling interviews.
• Review applications and resumes and assist with candidate communications.
• Coordinate interview schedules between candidates and hiring managers.
• Prepare new-hire paperwork and assist with onboarding and orientation.
• Verify and maintain employee information in HR systems and databases.
• Assist employees with routine HR questions and direct complex issues to the appropriate HR team member.
• Prepare employment documents, letters, forms, and internal HR communications.
• Assist with employee status changes, transfers, promotions, and terminations.
• Support timekeeping and payroll-related administrative processes.
• Assist with benefits enrollment, changes, and employee documentation.
• Maintain records related to attendance, leave, training, and other employee activities.
• Help coordinate employee training, meetings, and company events.
• Track required documentation and follow up on missing information.
• Assist with compliance-related administrative tasks and maintain required records.
• Prepare reports, spreadsheets, and presentations as requested.
• Maintain confidentiality of employee, payroll, benefits, and company information.
• Respond to emails, phone calls, and requests from employees, candidates, managers, and outside contacts.
• Assist with HR projects and process improvements.
• Ensure HR files and documentation are organized and up to date.
• Perform other duties as assigned by the HR Manager or HR leadership.

Required Qualifications

• High school diploma or equivalent; associate or bachelor's degree in Human Resources, Business Administration, or a related field preferred.
• Previous administrative, office, customer service, or HR experience preferred.
• Strong written and verbal communication skills.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Ability to handle confidential information with discretion.
• Basic knowledge of Microsoft Office or Google Workspace.
• Ability to learn HR software and databases.
• Professional and approachable demeanor.
• Ability to work independently and as part of a team.
• Strong problem-solving and follow-up skills.

Preferred Qualifications

• 1–2 years of HR or administrative experience.
• Experience with an HRIS, applicant tracking system (ATS), or payroll system.
• Familiarity with recruiting and onboarding procedures.
• Knowledge of basic employment and workplace practices.
• Experience maintaining personnel records.
• Experience with Microsoft Excel, Word, Outlook, or Google Workspace.
• HR-related coursework, certification, or degree.

Key Skills and Competencies

• Confidentiality and discretion
• Organization
• Attention to detail
• Communication
• Time management
• Customer service
• Problem-solving
• Data entry
• Recordkeeping
• Multitasking
• Professionalism
• Teamwork
• Adaptability

Performance Expectations

Performance may be evaluated based on:

• Accuracy of employee records and HR documentation
• Timely completion of administrative tasks
• Responsiveness to employees and candidates
• Recruiting and onboarding support
• Confidentiality and proper handling of sensitive information
• Compliance with company policies and procedures
• Organization and recordkeeping
• Communication and teamwork
• Ability to meet deadlines and prioritize competing tasks

Working Conditions

This position may be performed in an office, remote, or hybrid environment depending on company requirements.

The HR Assistant will regularly work with computers, HR systems, email, telephone, electronic records, and confidential employee information. Occasional overtime or schedule flexibility may be required during hiring periods, payroll deadlines, benefits enrollment, or other business needs.

Physical Requirements

• Ability to sit and work at a computer for extended periods.
• Ability to use standard office equipment.
• Ability to communicate effectively by phone, email, and in person.
• Ability to organize and handle physical and electronic documents.
• Reasonable accommodations may be provided to qualified individuals with disabilities as required by applicable law.

Compensation and Benefits

Compensation will depend on experience, qualifications, location, and company policies.

Benefits may include:

• Medical, dental, and vision insurance
• Paid time off
• Paid holidays
• Retirement or 401(k) plan
• Employee assistance programs
• Professional development opportunities
• Flexible or hybrid work options, where applicable