- Support day-to-day HR administrative activities by preparing, maintaining, and organizing employee documentation while ensuring confidentiality and accuracy.
- Maintain employee records and HR data within our HRIS (Paycom), spreadsheets, and other internal systems.
- Monitor the HR inbox, respond to employee inquiries, and follow up on outstanding HR requests.
- Coordinate recruitment activities, including interview scheduling, candidate communications, onboarding documentation, and orientation logistics.
- Support employee referral tracking and assist with recruiting administration.
- Coordinate training and development activities by tracking enrollments, submitting course registration forms, monitoring purchase orders, and maintaining training records.
- Maintain employee certifications, compliance documentation, and digital training histories.
- Support workplace safety initiatives by maintaining incident logs, tracking corrective actions, monitoring safety training completion, and assisting with compliance reporting and internal communications.
- Assist with HR compliance activities, including background checks, I-9 verification, benefits documentation, and employee file maintenance.
- Track approvals for job requisitions and employment offers while assisting with standard HR templates and offer letters.
- Partner with HR colleagues across global locations to support documentation, process consistency, and shared HR initiatives.
- Provide administrative support for additional HR, Training, Safety, and special projects as assigned.
- 1–2 years of administrative experience, preferably within Human Resources or office administration.
- Strong organizational skills with exceptional attention to detail.
- Excellent written and verbal communication skills.
- Ability to handle confidential information with professionalism and discretion.
- Proficiency with Microsoft Office, including Outlook, Word, and Excel.
- Ability to work independently while collaborating effectively across cross-functional teams.
- Fluency in English is required; German language skills are a plus.
- Experience using an HRIS or Applicant Tracking System (Paycom preferred).
- Previous experience supporting a global or fast-paced organization is desirable.
- Familiarity with training coordination, workplace safety administration, or HR compliance is an advantage.
- A genuine interest in building a long-term career in Human Resources and workplace compliance.
At Northland Controls, you'll become part of a collaborative global HR team where your work directly supports employees across multiple regions. You'll gain valuable experience in recruitment, onboarding, training, compliance, and HR operations while working alongside knowledgeable professionals who are committed to helping you grow.
We believe in investing in our people and fostering a culture built on accountability, collaboration, continuous learning, and innovation. If you're looking for an opportunity to expand your HR knowledge and make a meaningful contribution to a growing global organization, Northland Controls is the place for you.
If you're detail-oriented, eager to learn, and excited to begin or grow your career in Human Resources, we encourage you to apply today.
Skills Required
- 1-2 years administrative experience (HR or office administration preferred)
- Strong organizational skills and exceptional attention to detail
- Excellent written and verbal communication skills
- Ability to handle confidential information with professionalism and discretion
- Proficiency with Microsoft Outlook, Word, and Excel
- Experience using an HRIS or Applicant Tracking System
- Experience with Paycom
- Fluency in English
- German language skills
- Ability to work independently and collaborate across cross-functional teams
- Previous experience supporting a global or fast-paced organization
- Familiarity with training coordination, workplace safety administration, or HR compliance
- Genuine interest in building a long-term career in Human Resources
What We Do
Driven by a Do Whatever It Takes philosophy, Northland Controls designs, installs, manages and harmonizes physical security systems across the globe with unparalleled services. No excuses. We have successfully executed thousands of projects for the world’s most demanding organizations—especially those grappling with rapid worldwide growth. Bound by a unique set of core values, more than 260 highly trained security professionals relentlessly focus on the highest quality integration and complex, security solutions. The values that unite us are: Take on Challenges, Be Honorable, Have Fun, Put People First and Do Whatever It Takes. We believe our core values set us apart in the industry and have helped us grow organically from $1.5 million to $68 million since 2005. We now have two offices in the Silicon Valley, as well as offices in London, Shanghai, Singapore, Bangalore, Washington, DC and Rochester, NY. Northland excels at integrating software and security components together to provide harmonious security, while having the operational expertise to manage these programs. We have built a comprehensive network of heavily vetted system integration partners whose work we hold to the same standard as our own. This equates to hundreds of people available at any given time to respond to our customers’ needs. This year alone, we’ve installed systems in over 70 countries.
