The Role
Provide HR and operations administrative support to the HR Coordinator and COO. Coordinate recruitment and interviews, assist onboarding and personnel file management, track milestones and deadlines, manage executive calendars and meetings, prepare reports and SOPs, support operational projects, and maintain inventories. Ensure organized, audit-ready records and recommend process improvements.
Summary Generated by Built In
Adlinc is seeking an organized and detail-oriented HR
& Operations Assistant to provide critical administrative,
coordination, and operational support across two core business functions.
In this role, you will support both the HR Coordinator and
the Chief Operating Officer. Your strong organizational skills, attention to
detail, and excellent communication abilities will be key in managing
recruitment activities, employee administration, reporting, documentation,
meeting coordination, and day-to-day operational initiatives that keep the
business running smoothly.
You will play a vital part in ensuring that both HR and
Operations functions remain responsive, organized, and effective. You will
maintain accurate records, coordinate schedules, track action items, and
support continuous improvement efforts to help ensure that all processes are
executed consistently, efficiently, and in alignment with company standards.
Key Responsibilities
1. HR & Recruitment Coordination
- Recruitment Support: Coordinate and schedule
client-candidate interviews across multiple time zones. Send confirmations,
calendar invites, and meeting links.
- Candidate Processing: Draft candidate interview
synopses, prepare interview packages, and handle recruitment correspondence.
- Onboarding & Records: Assist with onboarding
logistics, including document collection, system setup, and creating
audit-ready digital and physical personnel files.
- Milestone Tracking: Monitor probationary review
dates, employee anniversaries, and training completion deadlines.
- Employee Engagement: Support internal
communications, recognition programs, company events, and uniform inventory
distribution.
2. Operations & Executive Support (COO)
- Executive Administration: Provide comprehensive
support to the COO, including inbox management, calendar coordination, and
screening incoming communications.
- Meeting Management: Prepare meeting agendas,
record accurate minutes, and track action items through to completion.
- Reporting & Documentation: Compile and
format operational reports, dashboards, presentations, and management
summaries. Maintain the company's SOP and policy library.
- Project Support: Help track deliverables for
operational projects and client onboarding administration, following up with
stakeholders as required.
- Logistics & Inventory: Coordinate internal
leadership meetings and vendor paperwork. Track office supplies, process
replenishment orders, and conduct periodic inventory counts.
3. Monitoring & Reporting
- Maintain highly organized, current, and audit-ready filing
systems.
- Monitor outstanding documentation, track deadlines for
recurring tasks, and escalate risks or missing information to leadership.
- Identify administrative inefficiencies and proactively
recommend practical process improvements.
Requirements
- Associate or Bachelor's degree in HR, Business, or related field (preferred)
- 1–2 years in HR, recruitment, or operations support
- BPO, logistics, or supply chain experience is a plus
- Strong multitasking and time management across dual reporting lines
- Excellent written and verbal English communication
- Proficient in Microsoft 365; familiarity with Zoho, Jira, Canva, or ThoroPass is a plus
- High integrity when handling confidential information
- Detail-oriented, urgent, approachable, and solution-focused
Benefits
Group Health and Life
Two weeks Paid Vacation
Pay for Unused Sick Days
By signing this application, the applicant consents to Adlinc collecting, processing, using and retaining his/her personal information for purposes relating to the application process and if hired, the employment relationship. Any and all personal information collected is held in the strictest confidence and in accordance with all applicable Privacy Laws.
Skills Required
- 1-2 years in HR, recruitment, or operations support
- Strong multitasking and time management across dual reporting lines
- Excellent written and verbal English communication
- Proficient in Microsoft 365
- High integrity when handling confidential information
- Detail-oriented, urgent, approachable, and solution-focused
- Associate or Bachelor's degree in HR, Business, or related field
- BPO, logistics, or supply chain experience
- Familiarity with Zoho, Jira, Canva, or ThoroPass
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The Company
What We Do
Adlinc provides outsourcing solutions, aiming to create seamless partnerships and bridge gaps in business processes. They offer tailored strategies to increase efficiency, reduce costs, and scale operations, including services for various industries, customer support, order processing, and logistics.
