The Role
Provide HR administrative support across the employee lifecycle: manage Workday queries, maintain employee records, administer recruitment and onboarding, process background and right-to-work checks, support payroll processing, produce absence and leaver reports, and handle the HR inbox and benefits administration to ensure accurate, timely HR operations.
Summary Generated by Built In
Greenergy is a national UK fuel supplier and a leading European manufacturer of waste-based renewables. To deliver fuel to our customers, we have a 24/7 in-house haulage operation made up of over 600 drivers and a fleet of over 200 tankers. Greenergy Flexigrid manages over 500 deliveries per day and operates out of over 20 depots nationwide, making over 182,000 deliveries to 3,100 customers each year.
We're looking for an organised and proactive Administrator to join our HR team on a 12-month fixed-term contract. The role is heavily focused on administration and coordination, making it ideal for someone with previous office administration experience who enjoys working with people, managing information accurately and keeping processes running efficiently. HR experience would be beneficial but is not essential.
Working closely with the HR team and Depot management, you’ll provide administrative support across the employee lifecycle — from recruitment and onboarding through to HR systems, reporting and payroll administration. You’ll play an important role in ensuring our HR processes are accurate, efficient and provide a great experience for employees and managers.
This is a full-time role with hybrid working, including three days per week based in our new Tamworth office.
Key Responsibilities
HR Administration:
- Handle Workday HR management platform queries and be the ‘go to’ person assisting employees and managers with system navigation
- Maintain employee files, ensuring required documents are present such as passports, right-to-work records, fit notes and sickness records
- Manage the HR inbox, ensuring timely and accurate responses to employee & management queries
- Manage HR requests with diligence, prioritising and responding to stakeholder communications in a timely and professional manner whether by phone, email, web form or in person
- Process Flexigrid benefits including Private Medical Insurance (PMI) and travel insurance, Cycle to Work, flu jabs, eye tests etc.
Recruitment:
- Post recruitment advertisements and manage related administrative tasks
- Process background checks for new employees joining the business
- Ensure Right to Work documents are on file ahead of background checks being completed. Escalation of anomalies, or non-compliance
- Diarise and track expiry of Right to Work documentation to ensure ongoing compliance
- Arrange and track Occupational Health checks – (New Starter information) for all new starters before their start date, escalate where there is an issue
- Prepare, complete and issue employment contracts and new-starter documentation
- Onboard new employees onto payroll system
- Update employee information and salary details on payroll system.
Reporting:
- Create and maintain Driver absence reports to allow meaningful discussions and proactive management of absence with Depot Managers
- Prepare and complete leaver confirmation and conduct exit interviews for employees leaving the business.
Payroll Administration:
- Support Payroll Manager with monthly and weekly payroll processing
- Collation of Driver hours from portals and spreadsheet creation.
Any ad hoc duties as and when required.
Skills, Knowledge and Expertise
- Previous experience in an administration, coordination or support role
- Experience of working with HR processes and/or HR systems would be advantageous but is not essential
- Ability to handle confidential information with discretion
- Experience with payroll administration and systems is desirable
- Strong attention to detail and ability to maintain accurate records
- Good communication skills with a customer focused, solution based approach
- Strong organisational skills and ability to prioritise multiple tasks
- Ability to work in a fast paced, ever changing operational environment.
Benefits
- Competitive compensation: Enjoy a competitive salary, enhanced by a discretionary bonus scheme that rewards both business and individual performance.
- Private medical insurance: Prioritise your health with comprehensive private medical insurance, including access to online GP services from AXA for you and your family.
- Enhanced company pension: Secure your future with enhanced company pension contributions that support your long-term financial goals.
- Cycle to work scheme: Embrace a sustainable lifestyle with our cycle to work scheme.
- Season ticket loan: Spread the cost of your commute and take advantage of annual discounts with an interest free season ticket loan.
- Volunteering and charity: We encourage you to give back to the community through volunteering days and charitable initiatives.
- Enhanced holiday allowance: Enjoy 25 days of annual leave, in addition to bank holidays.
- Global travel insurance: Travel with peace of mind, courtesy of worldwide multi-trip travel insurance coverage for you and your family.
- Employee discount platform: Access exclusive discounts through our employee discount platform.
- Enhanced parental leave: Generous maternity and paternity pay to support you and your family when you need it most.
Greenergy are proud to be an equal opportunities employer and we are committed to equality of opportunity for all staff. We believe that diversity and inclusion among our colleagues is critical to our success as a global company. Employment at Greenergy is based solely on a person's merit and qualifications directly related to professional competence. We do not discriminate against any employee or applicant because of age, disability, sex, gender reassignment, sexual orientation, pregnancy, maternity, race, religion or belief, marriage and civil partnerships.
About
Greenergy supply over 15 billion litres of fuel annually across the UK, Ireland and Canada – managing fuel supply chains from refinery gates to customer sites and managing over 500 deliveries per day. To deliver fuel to our customers, we have a 24/7 in-house haulage operation, Greenergy Flexigrid, made up of over 650 drivers and a fleet of over 250 tankers. Greenergy also owns and operates biodiesel manufacturing plants in England and the Netherlands that process waste oils sourced globally into biodiesel, which is used to displace diesel in road transport.For over 30 years, Greenergy has been investing in lower carbon renewable fuels that can be used in vehicles on the road today. As a leading European manufacturer of waste-based biodiesel, renewables are central to Greenergy’s strategy to support customers through the energy transition.Find out more about us at www.greenergy.com
Skills Required
- Previous experience in an administration, coordination or support role
- Ability to handle confidential information with discretion
- Strong attention to detail and ability to maintain accurate records
- Good communication skills with a customer focused, solution based approach
- Strong organisational skills and ability to prioritise multiple tasks
- Ability to work in a fast paced, ever changing operational environment
- Experience of working with HR processes and/or HR systems
- Experience with payroll administration and systems
- Experience using Workday (or similar HRIS)
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The Company
What We Do
Greenergy is a leading transportation fuel supplier, integrating traditional and renewable energy solutions. They are a leading European manufacturer of waste-based biodiesel and supply petrol and diesel, managing fuel logistics and infrastructure.
