HR Administration Specialist

We are seeking a HR Administration Specialist position based in our Poznań Office.

Ready to help build a better future for generations to come?

In an ever-changing, fast paced world, we owe it to ourselves and our future generations to live life responsibly. At ROCKWOOL, we work relentlessly to enrich modern living through our innovative stone wool solutions. We are proud to be ranked by the prestigious Corporate Knights Inc. as the world’s most sustainable building material company in 2023.

Join us and make a difference!

Your future team

As a HR Administration Specialist you will be a part of the HR Admin team of 3 who successfully drive HR Admin agenda within ROCKWOOL Global Business Service Center.

HR Team in ROCKWOOL Global Business Service Center is responsible for recruitment as well as HR Admin processes for the employees on site in Poznan. The local HR team consists of 13 joyful people, including 3 in the HR Admin sub-team.

What you will be doing

We are looking for an experienced HR Administration Specialist with superb communication and administration skills. The HR Admin Specialist will handle all written and verbal employee queries with confidentiality. Responsibilities may include but are not limited to, preparing HR documents, administrating company benefits for employees, manage working time records and leaves, submit relevant reports internally and externally. To be a successful HR Admin Specialist, you should have sound knowledge of labour law and be willing to regularly revise it. Last but not least you will play a key role in growing and maturing a range of HR administration processes focusing on some process improvement and harmonization.

• maintaining HR documentation throughout the employee life cycle,

• acting as the first point of contact for all personnel queries

• administrating employees’ benefits (private health care, multi cafeteria, pension plans, insurance, etc.)

• being responsible for onboarding and offboarding of employees

• prepare all the relevant elements for payroll from HR Admin perspective

• being responsible for stakeholders communication within area of responsibilities

• assisting in compliance processes both from document flow as well as system perspective

• preparing and maintaining HR administration statistics and reporting as well as internal database

• driving improvement and efficiency initiatives

• maintaining HR system to secure high level data hygiene

• liaising with external partners, like payroll, insurance, legal

What you bring

You must be able to deal with a variety of personalities and keep calm in tense situations. A top HR Admin Specialist should be approachable, fair, and have good multitasking abilities.

• university graduate within Human Resources, business administration, sociology or other area related to people,

• proven experience of minimum 2 years in an HR Admin Specialist role for Polish enitity,

• sound knowledge of Polish labor law and practices,

• fluency in English – minimum level C1 is required,

• knowledge of Workday system is a strong plus,

• the ability to keep sensitive information confidential,

• approachable and helpful,

• good ethical judgment,

• strong attention to details and high organizational skills

What we offer:  

By joining our team, you become a part of the people-centric work environment of a Danish company. We offer you a competitive salary, permanent contract after the probation period, development package, team building events, activity-based office in Poznan’s city center in the new prestigious office building – Nowy Rynek. The building is recognized as a building without barriers, which means that it is fully adapted to the needs of people with disabilities. 

Our compensation package on employment contracts includes:    

• Flexible Work Arrangements: up to 2 days per week of home office possible

• Adaptable Hours: start your workday anytime between 7:00 AM and 9:00 AM

• Home office subsidy 

• Private Medical Care 

• Multikafeteria MyBenefit 

• Wellbeing program 

• Extra Day Off for voluntary activities 

… and while in the office you can also use modern office space with beautiful view and high standard furniture, bicycle parking facilities & showers, chill-out rooms with PlayStation, football table, pool table, board games, subsidized canteen with delicious food & fruit. 

Who we are

We are the world leader in stone wool solutions. Founded in 1937 in Denmark, we transform volcanic rock into safe, sustainable products that help people and communities thrive. We are a global company with more than 12,000 employees, located in 40+ countries with 51 manufacturing facilities… all focused on one common purpose – to release the natural power of stone to enrich modern living.

Sustainability is central to our business strategy. ROCKWOOL was one of the first companies to commit to actively contributing to the United Nations Sustainable Development Goals (SDG’s) framework and are actively committed to 11 SDGs, including SDG 14, Life Below Water. Through our partnership with the One Ocean Foundation and in connection with our sponsorship of the Denmark SailGP team, we will help raise awareness around ocean health challenges in an effort to accelerate solutions to protect it.

Diverse and Inclusive Culture

We want all our people to feel valued, respected, included and heard. We employ 79 different nationalities worldwide and are committed to providing equal opportunities to all employees, promote diversity, and work against all forms of discrimination among ROCKWOOL employees.

At ROCKWOOL, you will experience a friendly team environment. Our culture is very important to us. In fact, we refer to our culture as “The ROCKWOOL Way”. This is the foundation in which we operate and is based upon our values of ambition, responsibility, integrity and efficiency.

Ready to apply?

If you recognize yourself in this profile and challenge, we kindly invite you to apply with CV written in English.