Hospital Procedure Scheduler
Spokane, WA – In-Office | Full-Time | $20.85–$33.88 per hour
About UsAt Cardiac Study Center, we deliver compassionate, innovative care that improves heart health and transforms lives. With over 50 years of cardiology expertise in the Pacific Northwest, we partner with Pulse Heart Institute and MultiCare Health System to provide industry-leading outpatient cardiac care. Join a mission-driven team where your work makes a difference—one heartbeat at a time.
Why You’ll Love Working With UsMonday–Friday schedule — no weekends or holidays
Collaborative team environment with autonomy and growth opportunities
Dedicated focus on high-quality, patient-centered care
Robust benefits package including:
Medical, dental, and vision coverage
401(k) with employer match
Paid time off, holidays, and floating holidays
Tuition assistance
Employee wellness programs and mental health resources
As a Hospital Procedure Scheduler, you will serve as a central hub of coordination for hospital-based cardiac procedures. You’ll be responsible for managing procedure scheduling, providing patients with preparation instructions, and ensuring accurate documentation within the electronic medical record (EMR). Your role supports a wide variety of cardiac interventions, and you’ll be an essential communication link between physicians, patients, and hospital departments.
This is an in-office, non-clinical position that requires a high level of attention to detail, organizational skills, and a compassionate, patient-first approach.
Day-to-Day Responsibilities- Schedule inpatient and outpatient hospital procedures across cardiothoracic, vascular, and surgical services, including major cardiac, thoracic, vascular, and robotic surgeries, as well as specialized co-surgical and endovascular procedures.
- Receive and process procedure requests via Epic In Basket, email, and approved request forms.
- Assign CPT and ICD-10 codes and coordinate procedure dates with patients, providers, and hospital teams.
- Communicate procedure details, updates, and changes with surgeons, nursing staff, referral coordinators, and hospital departments.
- Support referrals, insurance authorizations, rescheduling, and cancellations to keep cases moving forward.
- Prepare and document procedures and related notes in the EMR.
- Schedule clinic appointments as needed to support hospital procedure workflows.
- Maintain patient confidentiality and comply with HIPAA and organizational policies at all times.
- Perform related duties as assigned.
High School Diploma or GED required
Minimum 6 months of medical office experience required
Previous experience in cardiology or scheduling hospital procedures is highly preferred
Strong ability to multitask and prioritize in a fast-paced environment
Excellent interpersonal and communication skills
Familiarity with EMR systems and basic healthcare terminology
Knowledge of insurance plans and referral processes is helpful
Location: 910 W 5th Ave, Spokane, WA 99204
Schedule: Monday–Friday
Office-based role with moderate noise level
Frequent use of computers, phones, and standard office equipment
Occasional travel may be required
Reasonable accommodations available for individuals with disabilities
If you’re highly organized, detail-oriented, and motivated by patient-centered work, we invite you to apply. Bring your skills to a cardiology team that values integrity, collaboration, and compassion every step of the way.
Position ID: 00713
Skills Required
- High School Diploma or GED
- Minimum 6 months of medical office experience
- Previous experience in cardiology or scheduling hospital procedures
- Excellent interpersonal and communication skills
- Familiarity with EMR systems and basic healthcare terminology
- Knowledge of insurance plans and referral processes
What We Do
Cardiac Study Center (CSC) is a leading provider of outpatient cardiology services in the Puget Sound region, with over 50 years of experience. In partnership with Pulse Heart Institute and MultiCare Health System, the center offers a comprehensive range of cardiovascular care, including diagnostics, electrophysiology, and specialized heart treatments, dedicated to improving patient health through innovative and empathetic care.
