Hoffman Executive Assistant to Executive Chairman

Reposted 18 Hours Ago
Be an Early Applicant
06110, West Hartford, CT, USA
In-Office
Senior level
Automotive • Retail
The Role
Provide high-trust, proactive support to the Executive Chairman by managing personal and business priorities, including philanthropic initiatives, real estate interests, and select dealership-related activities. Coordinate schedules, projects, and confidential matters; act as an extension of the Chairman to ensure seamless handling of personal affairs and executive-level tasks.
Summary Generated by Built In

Role Purpose

The Executive Assistant to the Executive Chairman serves as a highly trusted partner responsible for managing and coordinating both personal and business-related priorities. This role functions as an extension of the Executive Chairman, providing proactive support that enables effective management of personal affairs, philanthropic initiatives, real estate interests, and select dealership-related business activities.  Also includes fully managing accounts payable, expenses and cash flow for the Executive Chairman.  The position includes involvement in and acting as a liaison to support other financial responsibilities within the highly confidential family office environment.

Compensation: Pay is based on experience and qualifications.


Responsibilities

  • Manage calendars, scheduling, travel, and meeting coordination for the Executive Chairman.
  • Coordinate personal, business, and family office administrative tasks with professionalism and discretion.
  • Accounts payable, including entering bills into QuickBooks and preparing checks for payment.
  • Charitable foundation support, including budget, pledges, payment, tax administration
  • Expense review and analysis
  • Cash flow responsibility coordination
  • Maintain organized financial and administrative records, both digital and physical.
  • Support routine bookkeeping and accounting functions.
  • Process mail, vendor correspondence, and routine financial paperwork.
  • Assist with expense tracking, document preparation, and general office administration.
  • Handle confidential information with the highest level of accuracy, integrity, and discretion.
  • Provide general administrative support and assist with special projects as needed for the Family Office.
Qualifications

Competencies and Qualifications

  • Bachelor’s degree preferred or equivalent professional experience.
  • Bookkeeping experience preferred but not required.
  • 5+ years of executive assistant, personal assistant, family office, or similar high-level support experience.
  • Advanced proficiency in Microsoft Office Suite as well as apple products and overall technology.
  • High level of organization, project management and documentation discipline
  • Professional discretion and confidentiality
  • Reliable follow-through and accountability
  • Strong written and verbal communication abilities.
  • Ability to work independently and prioritize accordingly.
  • Ability to work independently and exercise sound judgment.

Skills Required

  • Bachelor's degree or equivalent professional experience
  • 5+ years of executive assistant, personal assistant, family office, or similar high-level support experience
  • Exceptional organizational and project management skills
  • Strong written and verbal communication abilities
  • Advanced proficiency in Microsoft Office Suite, Apple products, and general technology
  • Demonstrated ability to handle highly confidential information
  • Ability to work independently and exercise sound judgment
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The Company
305 Employees
Year Founded: 1921

What We Do

Founded in 1921, Hoffman Auto Group is a family-owned business operating multiple dealerships and collision centers across Connecticut and Vermont, offering sales and service for various automotive brands.

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