Head of Finance Operations

Team: Finance

Reporting to: SVP Finance

Location: Warsaw, Cracow, Gdańsk

Salary: 25 000 - 30 000 PLN net B2B or 21 500 - 25 800 PLN gross UoP

About Volt

Volt is revolutionising how people pay online, globally. Our technology frees consumers from cards by letting them ‘Pay by Bank’. It’s effortless. It’s lightning fast. It’s the future. For businesses everywhere, it’s transformative. 

We’re already trusted by leading brands around the world, but the real-time revolution is only just beginning. Having raised $83.5m, we’re accelerating our mission of delivering real-time payments, everywhere. And that’s where you come in.

We need world-class talent to create a world where consumers pay, and businesses get paid, instantly. With headquarters in London and offices in Berlin, Kraków and Warsaw – and an all-star team already in place – we’re sure you’ll fit right in. 

About the role

We are looking for a Head of Finance Operations to make an impact by working closely with the Finance department and driving excellence in safeguarding and regulatory compliance. This is an exciting opportunity for a proactive and detail-oriented professional to take ownership of a critical function within our organization.

This role offers the opportunity to make a tangible impact, ensuring the safety and integrity of client funds while driving innovation and efficiency in financial operations.

What the role involves

• Lead and oversee the Finance Operations (Safeguarding) team to ensure full compliance with regulatory requirements in the UK and Poland (and any other countries where we handle client money).
• Maintain accurate segregation and reconciliation of client funds in accordance with FCA and KNF regulations.
• Maintain, implement, and automate robust processes for daily monitoring of safeguarded accounts, ensuring that client funds are protected at all times.
• Manage and lead a team of two analysts.
• Ensure timely and accurate production of required regulatory reporting.
• Work closely with compliance and legal teams to stay ahead of any changes to safeguarding regulations and implement necessary adjustments proactively.
• Drive process improvement initiatives to enhance operational efficiency within the safeguarding function.
• Develop, update, and maintain safeguarding policies and procedures to ensure they are current and compliant.
• Conduct regular training and communication sessions with the wider finance team to promote understanding and adherence to safeguarding principles.

• 5+ years experience running a team managing client safeguarded funds.
• Proven track record of working with regulators, for example the KNF or the FCA.
• Experience in a fast-paced start-up or high-growth environment, ideally within payments, fintech, or financial services.
• Experience in designing and implementing safeguarding policies and procedures.
• Demonstrable history of automation of processes.
• Fluency in English and Polish.

What happens next?

• Selected candidates will be invited for an initial interview with our Talent Acquisition representative. The video meeting will take about 30-45 minutes.
• As a next stage, you will be asked to solve and send back the MS Excel test within 40 minutes after you receive it. 
• Then it’s time for a second interview! The meeting will be conducted by our Head of Finance and VP of Compliance that will last 1 hour.
• Our SVP of Finance would also like to chat with you. You can expect the meeting to last approximately 30 minutes.
• Then, it’s time for a final interview with our Chief Executive Officer that will last 30 minutes,
• If successful, you will be given a job offer proposal.

• During the week we mostly work remotely but for those who prefer to be in the office we arranged coworking spaces in Warsaw (Business Link Astoria) and Cracow (Loftmill),
• Every Thursday our team members meet and enjoy working together at the Puro Hotels in Cracow, Warsaw, and Gdansk. There is always an opportunity to eat lunch together and grab some drinks after hours,
• Every occasion is a good reason for celebration; we organise Christmas parties and company retreats,
• Want to brush up on your English speaking skills? We offer subsidised language classes to all team members in Poland!
• We care about Voltologists’ health, so you will be provided with a Multisport card and medical insurance by Luxmed,
• We offer paid holidays (pssst...we will give you one day off extra for your birthday),
• In addition, once every two months on Friday we close down all comms at Volt - a digital detox. The whole business is officially ordered to take the day off!
• If you want to work in a company with a great, start-up atmosphere, you don’t have to look further :)

At Volt, diversity and inclusion are integral to our culture.

We believe in hiring for cultural add, embracing difference, and fostering a safe space where everyone can bring their authentic selves. Our mission is to transform the payments industry and this is only possible through the power of our diverse and talented team.

Join us in making real-time payments accessible for all.