Head of Company Secretariat, CS

When you join ASX, you’re joining a company with a strong purpose – to power a stronger economic future by enabling a fair and dynamic marketplace for all.

In your new role, you’ll be part of a leading global securities exchange with a strong brand. We are known for being a trusted market operator and an exciting data hub. 

Want to know why we are a great place to work, click on the link to learn more.

www.asx.com.au/about/careers/a-great-place-to-work

The ASX team brings together talented people from a diverse range of disciplines. 

We run critical market infrastructure, with 1 in 3 people employed within technology.  Yet we have a unique complexity of roles across a range of disciplines such as operations, program delivery, financial products, investor engagement, risk and compliance.

We’re proud to foster a workplace where diversity is celebrated and inclusion is part of our everyday culture. Our employee-led networks champion LGBTIQ+ inclusion, promote gender equality, accessibility and wellbeing, inspire giving and volunteering, and celebrate cultural and religious events, creating a sense of belonging for all. As an AWEI Bronze employer and member of the Champions of Change Coalition for gender equality, we’re committed to a fair and inclusive workplace where everyone can thrive.

About the team:

The Head of Company Secretariat, CS exists to lead high-quality company secretariat and governance support for ASX’s Clearing and Settlement Boards, ensuring effective Board and Committee operations, strong governance disciplines, compliance with relevant statutory, regulatory and licence obligations, and the provision of trusted governance advice to directors, executives and the broader Legal and Company Secretariat function.

The Clearing and Settlement Company Secretariat function supports effective governance for ASX’s Clearing and Settlement Boards and Committees by delivering high-quality Board services, maintaining governance processes, supporting compliance with statutory, regulatory and licence obligations, and enabling clear, timely and effective engagement between directors, management and regulators.

What you will be doing:

Leadership 

​As a people leader, a core part of this role will be the responsibility to role model the ASX Leadership Principles. Including: 

• ​Shape a dynamic future: Translate strategy into clear direction, take an enterprise/system view, integrate external insights, and challenge the status quo to identify opportunities for innovation and value creation.  

• ​Enable exceptional outcomes: Set clear priorities, pursue goals with discipline, and take ownership and accountability for delivery and overall performance.  

• ​Empower talented people: Build and develop diverse, capable teams through coaching and inclusivity—creating an environment that enables autonomy, growth and psychological safety. 

• ​Build trusted relationships: Exemplify open, honest and consultative leadership—listening with empathy and building collaborative partnerships across ASX and with external stakeholders. 

• Lead and role‑model strong risk culture - set the tone for risk culture by modelling expected behaviours, encouraging early identification of issues, supporting speak‑up, and reinforcing accountability and learning from incidents—recognising that risk culture is an outcome of leadership behaviours and operational discipline.

Role specific

• Lead the company secretariat function for ASX’s Clearing and Settlement Boards and relevant Committees, ensuring effective governance support, forward planning and high-quality Board operations.

• Maintain robust Board and Committee governance processes, including agendas, papers, minutes, actions, corporate calendars and governance records.

• Oversee attendance at Clearing and Settlement Board and Committee meetings, including the preparation and review of agendas, Board and Committee packs, minutes and action records.

• Support compliance with relevant statutory, regulatory, licence and governance obligations applicable to ASX’s clearing and settlement entities.

• Provide trusted company secretariat and governance advice to support effective Board decision-making, compliance with corporate governance procedures and alignment with ASX Group governance standards.

• Partner with Board Chairs, directors, executives and senior stakeholders to improve the quality, timeliness and effectiveness of Board and Committee inputs.

• Work closely with Legal, Risk, Compliance, Regulatory Assurance and Regulatory Affairs teams to support constructive engagement with regulators and alignment between governance processes and regulatory expectations.

• Lead or support responses to regulatory, inquiry or assurance requests involving the Company Secretariat function, including planning, coordination, document collation, review and development of supporting artefacts.

• Identify and implement improvements to company secretariat processes, operating rhythms and governance practices for the Clearing and Settlement Boards.

• Share company secretariat knowledge, experience and governance capability across the Legal and Company Secretariat teams and with broader business stakeholders.

What you will bring:

Must have

• Extensive company secretariat, governance or legal experience, including senior-level experience supporting Boards and Committees in a listed, licensed or highly regulated environment.

• Experience working with, or advising, listed, licensed or highly regulated entities with strong governance and compliance expectations.

• Strong knowledge of corporate governance procedures, Corporations Act requirements, regulatory expectations and Board governance disciplines.

• Strong practical understanding of the Corporations Act, ASX Listing Rules, contemporary company secretarial practice and best-practice corporate governance expectations.

• Ability to operate confidently with Board Chairs, directors, senior executives, regulators and cross-functional stakeholders.

• Tertiary qualifications in law, governance, business or a related discipline, with membership of the Chartered Governance Institute or equivalent professional body desirable.

• Demonstrated leadership capability, sound judgement, discretion and the ability to manage competing priorities in a complex matrix environment.

Nice to have

• Experience supporting clearing, settlement, financial market infrastructure or other prudentially or systemically important entities.

• Exposure to regulatory engagement with ASIC, RBA or other financial services regulators.

• Experience improving Board reporting, governance calendars, action tracking and company secretariat operating rhythms.

We make hiring decisions based on your skills, capabilities and experience, and how you’ll help us to live our values. We encourage you to apply even if you don’t meet all the criteria of this role.

If you need any adjustments during the application or interview process to help you present your best self, please let us know at [email protected].

At ASX Group, our diverse workforce is essential to build and maintain a fair and dynamic marketplace. We support flexible working and offer hybrid working options. Even if our roles are advertised as full-time, we encourage you to apply if you are interested in part-time or other flexible working arrangements.

We will arrange for successful candidates to have background checks, including reference and police checks, completed as part of the on-boarding process.

To be considered for this position, candidates must be legally authorised to work in Australia on a permanent basis without any restrictions.