GTC Audit Administrator

GENERAL DESCRIPTION OF POSITION

The GoldStar Trust Company (GTC) Audit Administrator works closely with the Risk Management Manager to prepare, analyze, and maintain reports that contribute to management reporting. This position conducts monthly transactional audits, manages the past-due promissory note report, and assists with monitoring audit-related activities. Additionally, the Audit Administrator supports the collection of documentation required to fulfill subpoena requests and assists with special projects as needed.

Founded in 1989, GoldStar Trust has been the leader in providing specialized services as a self-directed IRA custodian, trustee, and escrow/paying agent. For more than three decades, we have offered unique retirement solutions that allow investors across the nation to diversify their IRA portfolios with alternative investments to traditional stocks, bonds, and mutual funds. GoldStar is known for comprehensive expertise, industry innovation, and friendly, conscientious service. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Prepare and complete the Asset Concentration, Aging, and Loan Fund Reports for the monthly Risk Management Meeting.

2. Review daily emails received through the B2B and Info email inboxes to identify client questions and complaints for inclusion in the monthly Risk Management Meeting presentation.

3. Record minutes for the monthly Risk Management Meeting.

4. Conduct monthly Regulation P (Reg P) and Withdrawal audits.

5. Assist in gathering required documentation for subpoenas, as needed.

6. Assist in researching assets that have not provided an annual valuation to obtain the required valuation or recommend an appropriate write-down or write-off of the asset.

7. Analyze, propose, and complete special projects.

8. The ability to work in a constant state of alertness and in a safe manner.

9. Completes required annual BSA/AML training and other compliance training as assigned.

10. Perform any other related duties as required or assigned.

QUALIFICATIONS 

To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION AND EXPERIENCE 

Knowledge of a specialized field (however acquired), such as basic accounting, computer, etc. Equivalent of four years in high school, plus night, trade extension, or correspondence school specialized training, equal to two years of college; etc plus 7 - 11 months related experience and/or training. 

COMMUNICATION SKILLS

Ability to read and understand documents such as policy manuals, safety rules, operating and maintenance instructions, and procedure manuals; Ability to write routine reports and correspondence.

Ability to effectively communicate information and respond to questions in person-to-person and small group situations with customers, clients, general public and other employees of the organization.

MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts such as fractions, ratios, and proportions to practical situations.

CRITICAL THINKING SKILLS

Ability to utilize common sense understanding in order to carry out written, oral or diagrammed instructions. Ability to deal with problems involving several known variables in situations of a routine nature.

REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS

Not indicated.

PREFERRED CERTIFICATES, LICENSES, REGISTRATIONS  

Not indicated.

SOFTWARE SKILLS REQUIRED

Basic: 10-Key, Presentation/PowerPoint
Intermediate: Alphanumeric Data Entry, Spreadsheet, Word Processing/Typing 

WORKING CONDITIONS  

Normal working conditions as found within an office setting, wherein there is controlled temperature and a low noise level, plus a minimum of distractions.   

ENVIRONMENTAL CONDITIONS  

The following work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

The noise level in the work environment is usually quiet (library, private office, etc.)

PHYSICAL ACTIVITIES

The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

Moderate diversity, low physical. Work activities which allow for a moderate amount of diversity in the performance of tasks which are not as varied as those positions relating to Degree 1.

While performing the functions of this job, the employee is regularly required to sit; frequently required to use hands to finger, handle, or feel; talk or hear. Occasionally required to stand, walk, reach with hands and arms.  The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include distance vision.  

ADDITIONAL INFORMATION

- Must have the ability to interpret documents such as safety rules, operating and maintenance instructions and procedure manuals
- Must have the ability to write routine reports and correspondence
- Must have the ability to speak effectively before groups of customers or employees of organization
- Must have the ability to work with mathematical concepts such as probability and statistical inference
- Must have the ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations
- Must have the ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form
- Must have the ability to deal with problems involving several concrete variables in standardized situations
- Must have strong knowledge and be proficient in Microsoft Office applications, Internet, e-mail and a working knowledge of accounting software