Grants and Financial Coordinator/Specialist

Job Description:

The Department of Neuroscience is seeking a Grants and Financial Coordinator or Grants and Financial Specialist. Applicant qualifications will determine the grade to be filled.

Grants and Financial Coordinator (grade 8):

The Grants and Financial Coordinator provides high-level administrative pre-and post-award and financial services to the Department of Neuroscience as part of our grant/financial management team. Most frequent contacts within the department are with: Chair, Executive Officer, faculty, postdoctoral associates, graduate students, and administrative staff members.

This position prepares and reviews grant proposals for department submissions using COEUS grant management tool and sponsor submission tools. Coordinates the submission of new and continuing grant proposals by preparing budgets, reviewing and processing awards, interpreting and ensuring compliance with award terms and conditions, and participating in ongoing training provided by OSP (Office of Sponsored Projects). Post award management of grants/contracts by providing guidance regarding sponsored project issues, budget management, expenditure review, forecasting expenses and communicating regularly with principal investigators (PI’s).

Reconciles accounts in accordance with federal and nonfederal guidelines, audits accounts, and creates monthly analytical reports for Principal Investigators. Effectively communicates award and financial policies to Principal Investigators and research staff. Provides monthly grant expense projections. Uses Workday software financials to assist with payroll costing, effort certifications, summer salary, journal entries, financial reporting, subcontract requisitions and expense approvals. The person in this position handles confidential information and is expected to maintain and secure privacy.

Job Qualifications:

Education and Experience

• Required: Bachelor’s degree.

• Required: 1-2 years of experience working with grants (pre and/or post award) and finances.

• A degree in Accounting, Finance, Public Health, Science, Engineering or Math field is a plus.

• And/or an equivalent combination of education and experience.

Job Competencies

• Strong organizational, administrative, and time management skills.

• Proficiency in Microsoft Office Programs (Word, Excel, PowerPoint), Web based programs and tools, Gmail and related Google applications, FileMaker, Adobe Acrobat Pro.

• Excellent math skills.

• Good customer service skills and attitude.

• Effective communication skills – both oral and written – to elicit and communicate information, to analyze data, and to prepare/present clear, informative, and concise materials.

• File management skills.

• Ability to work under pressure in a deadline-oriented environment.

• Possesses a willingness and ability to support a diverse and inclusive campus community

Grants and Financial Specialist (grade 9):

The Grants and Financial Specialist provides high-level pre-and post-award and financial services for the Department of Neuroscience as part of our grant/financial management team. Most frequent contacts within the department are with: Chair, Executive Officer, faculty, postdoctoral associates, graduate students, and administrative staff members.

This position independently prepares and reviews sponsored award proposals using knowledge of University and sponsor rules and regulations using InfoEd, COEUS award management systems, Grants.Gov, Workspace, eRA Commons, Fastlane and other sponsor submission tools. Manages a portfolio of sponsored research funding by reviewing, interpreting, and ensuring compliance with award terms and conditions. Provides guidance regarding sponsored project issues, budget management, expenditure review, financial reporting, and participation in internal and external training. Manages Gifts, Endowments, and other unrestricted internal funding sources within the portfolio.

Reconciles accounts in accordance with federal and nonfederal guidelines, audits accounts, and creates analytical reports for the Principle Investigators, Department Chair, Department Manager and Finance Manager. Effectively Communicates award and financial policies to students, faculty and staff. Reviews and approves transactions submitted in Workday and via PCard, ensuring compliance with sponsor guidelines. Provides guidance to Neuroscience staff regarding allowability, and allocability of charges. Performs other duties as required. Provides backup support to the department in the absence of the Manager of Finance and Administration. The person in this position handles confidential information and is expected to maintain and secure privacy.

Job Qualifications:

Education and Experience

• Required: Bachelor’s degree

• Required: 2-4 years of experience in research administration or accounting/financial/budgeting experience

• A degree in Accounting, Finance, Public Health, Science, Engineering or Math field is a plus.

• Experience with proposal preparation with federal and non-federal grants and using the InfoEd/Coeus grants management (or similar) system

• Familiarity with eRA Commons, NSF Fastlane, Research.gov and/or Grants.gov is a plus

• Higher-Education or non-profit work experience is a plus

• And/or an equivalent combination of education and experience.

Job Competencies

• Experience with proposal preparation with federal and non-federal grants and using the lnfoEd/COEUS grants management (or similar) system

• Familiarity with eRA Commons, NSF Fastlane, Grants.gov, Workspace preferred

• Higher-Education or non-profit work experience preferred

• Strong organizational, administrative, time management and critical thinking skills

• Ability to organize, prioritize workload and meet deadlines in a multi-task, multi-faceted work environment while maintaining careful attention to detail

• Strong analytical and problem-solving skills with the ability to work independently

• Highly proficient in Microsoft Office Programs (Word, Excel, Power-Point), Google Docs, Adobe Acrobat Pro, as well as other web-based programs

• Excellent financial skills as well as familiarity with OMB federal circulars, federal agencies’ policy and procedures, and other relevant federal and non-federal agencies’ practices.

• Demonstrated ability to display positive behaviors, awareness and willingness to respond to customer needs, requirements and expectations.

• Excellent communication skills, both written and oral to elicit and communicate information, to analyze data, and to prepare and present clear, informative, and concise materials.

• The position frequently communicates with faculty, students, and senior personnel. Must be able to exchange accurate information in these situations.

• Possesses a willingness and ability to support a diverse and inclusive campus community

CRIMINAL BACKGROUND AND EDUCATION CHECK REQUIRED

Benefits of Working at Brown:

Information on the Benefits of Working at Brown can be found here.

Recruiting Start Date:

2024-07-09

Job Posting Title:

Grants and Financial Coordinator/Specialist

Department:

Department of Neuroscience

Grade:

Grade 8

Worker Type:

Employee

Worker Sub-Type:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

37.5

Position Work Location:

Hybrid Eligible

Submission Guidelines:

Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Still Have Questions?

If you have any questions you may contact [email protected].

EEO Statement:

Brown University is an E-Verify Employer.

As an EEO/AA employer, Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, and caste, which is protected by our University policies.