The Role
Coordinate grants throughout their lifecycle, including setup, implementation, monitoring, reporting, compliance, risk management, and close-out. Interpret grant agreements, track obligations and deadlines, maintain accurate records, and collaborate with funders, recipients, delivery partners, finance, and internal teams. Provide specialist grant-management advice and contribute to improving processes, guidance, templates, and reporting systems across a global organization.
Summary Generated by Built In
JOIN US IN CREATING A BETTER WORLD FOR ANIMALS
We are looking for a Grants Advisor to help ensure World Animal Protection's grants are effectively coordinated, governed and administered throughout their lifecycle.
You will bring specialist grants knowledge to support a global portfolio of incoming, outgoing, pass-through and affiliate-funded grants, helping colleagues navigate grant requirements, compliance, reporting, monitoring and close-out. Working across internal teams and with funders, grant recipients and delivery partners, you will help ensure obligations, risks and reporting requirements across a wide range of grants are understood and effectively managed.
This is an opportunity to combine your grants expertise, attention to detail and collaborative approach to strengthen consistent and effective grant management across a global organisation. You will also contribute to improving our grant processes, guidance and ways of working.
What you will be doing
- Coordinate assigned grants throughout their lifecycle, ensuring obligations, milestones, conditions and reporting deadlines are effectively managed.
- Interpret grant agreements and requirements, helping ensure grant-funded activity aligns with organisational policies and donor expectations.
- Coordinate grant set-up, implementation, monitoring, reporting and close-out, maintaining accurate and accessible grant information.
- Work with colleagues, funders, grant recipients and other external stakeholders to coordinate grant delivery, reporting and compliance requirements.
- Monitor risks, dependencies and compliance obligations, identifying issues early and recommending appropriate action.
- Support grant governance and integrate grant management with planning, finance, performance reporting and wider delivery processes.
- Provide specialist advice to colleagues and help improve grant management processes, guidance, templates and ways of working.
What we are looking for
We would love to hear from you if you bring:
- Experience managing or supporting grants across one or more grant types within a complex organisational environment.
- A strong understanding of the grant lifecycle, including establishment, implementation, monitoring, reporting and close-out.
- The ability to interpret and manage grant agreements, reporting requirements, milestones, risks, compliance obligations and financial conditions.
- Experience coordinating grant activities collaboratively across multiple internal teams and external stakeholders, including experience with incoming, outgoing, pass-through or other complex grant arrangements.
- Sound judgement when identifying grant risks, compliance issues and opportunities to improve how grants are managed.
- The ability to provide specialist grant-management advice and work independently within established policies and procedures.
- A solutions focused mindset while working with a wide range of internal and external stakeholders with the ability to navigate conversations diplomatically where there may be varying priorities and perspectives across teams.
- Experience using grant management, planning or reporting systems to maintain accurate information, track budget, enable visibility of any project requirements and monitor progress.
- Strong attention to detail, critical thinking and organisation skills to be able to work across a wide range of projects with different needs, timelines and dependencies.
Desirable, but not essential
- Experience working within a global or multi-stakeholder organisation managing complex funding arrangements.
- Relationship management experience and the ability to build strong relationships with external stakeholders
- Familiarity with Microsoft 365-based planning, reporting or workflow tools that support grant management.
WHY JOIN WORLD ANIMAL PROTECTION?
At World Animal Protection, you will be part of a global organisation working together to create lasting change for animals. We value collaboration, inclusion, accountability, agility, learning and a global mindset. We welcome varied backgrounds, identities and perspectives and are committed to creating a workplace where everyone is valued, respected and empowered to contribute their strengths.
Benefits
- Annual Leave - All staff are entitled to 25 days of annual leave per calendar year. In addition, there are 2 Global Wellbeing midyear closure days and 3 additional days to be taken at the end of the calendar year (Christmas festivity), as determined by World Animal Protection. For part-time staff, holiday entitlement is prorated accordingly
- An increase to annual leave through length of service - 1 additional day leave after each years' service up to max 5 days.
- Long service milestone after 10 years and every 5 years thereafter – 1 additional day will be awarded to the employee
- Pension - World Animal Protection Africa has a Pension Scheme, employer contributes 6% and the employee contributes 4%.
- Group Life Cover - All employees are covered under GPA/WIBA cover.
- Medical Insurance Cover – World Animal protection has a medical insurance cover for its employees that covers; Inpatient/outpatient/maternity/Dental/Optical & counselling service.
- Opportunity to flex public holidays to an alternate day that better suits an employee and their beliefs.
- A range of 'Inclusivity Benefits': to aid belonging and inclusion at work, and to give our employees support in the moments they most need it:
- Study leave - 4 days
- Maternity leave – 3 months
- Paternity Leave – 2 weeks
- Adoption leave – 26 weeks
- Jury service leave
- Bereavement/Compassionate Leave (10days)
- Pregnancy Loss leave – 10 days per year
- Armed forces leave
- Carers/Dependent Leave (3 days)
- Disability Leave (10 days)
- Menstrual and Menopause Leave (12 days)
- Fertility Treatment Leave (5 days per cycle, up to max 3 cycles)
- Gender Affirming Medical Leave (20 days)
- Companion animal bereavement Leave (2 days)
- Employees are entitled to 2 days Volunteer Leave (pro-rata) a year to volunteer for a cause that matters to them
- Flexible working options
- We offer a free and confidential Employee Assistance Programme from an independent provider of employee support services. The EAP is available 24 hours a day, 7 days a week and is accessible by telephone, email or online and is available in many languages. The service is there to help with a wide range of work, family and personal issues.
- Where job vacancies occur, we encourage internal applications, we have a good track record of offering existing staff promotions.
About
At World Animal Protection, we are a global organisation dedicated to ending the exploitation of animals. For over 75 years, we have been at the forefront of animal welfare, exposing cruel systems, promoting animal-friendly alternatives, and influencing policy change. We aim to create a world where animals live free from cruelty and suffering.
Skills Required
- Experience managing or supporting grants in a complex organizational environment
- Strong understanding of the grant lifecycle, including establishment, implementation, monitoring, reporting, and close-out
- Ability to interpret and manage grant agreements, reporting requirements, milestones, risks, compliance obligations, and financial conditions
- Experience coordinating grant activities across internal teams and external stakeholders
- Experience with incoming, outgoing, pass-through, or other complex grant arrangements
- Sound judgment in identifying grant risks, compliance issues, and process improvement opportunities
- Ability to provide specialist grant-management advice and work independently within established policies and procedures
- Solutions-focused approach and diplomatic stakeholder-management skills
- Experience using grant-management, planning, or reporting systems to maintain information, track budgets, and monitor progress
- Strong attention to detail, critical-thinking, organizational, and project-coordination skills
- Experience in a global or multi-stakeholder organization managing complex funding arrangements
- Relationship-management experience with external stakeholders
- Familiarity with Microsoft 365-based planning, reporting, or workflow tools
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The Company
What We Do
World Animal Protection is a global organization dedicated to ending animal exploitation and cruelty. They work to create a world where animals live free from suffering by exposing cruel systems, promoting animal-friendly alternatives, and influencing policy change.
