Grant Manager

Are you looking for a purpose-driven career? At Metrocare, we serve our neighbors with developmental or mental health challenges by helping them find lives that are meaningful and satisfying.

Metrocare is the largest provider of mental health services in North Texas, serving over 55,000 adults and children annually. For over 50 years, Metrocare has provided a broad array of services to people with mental health challenges and developmental disabilities. In addition to behavioral health care, Metrocare provides primary care centers for adults and children, services for veterans and their families, accessible pharmacies, housing, and supportive social services. Alongside clinical care, researchers and teachers from Metrocare’s Altshuler Center for Education & Research are advancing mental health beyond Dallas County while providing critical workforce to the state.

Job Description:

HOURS OF RESPONSIBILITY:       Monday – Friday 8 am – 5 pm

GENERAL DESCRIPTION:

The mission of Metrocare Services is to serve our neighbors with developmental or mental health challenges by helping them find lives that are meaningful and satisfying. We are an agency committed to quality gender-responsive, trauma-informed care to individuals experiencing serious mental illness, development disabilities, and co-occurring disorders. Metrocare programs focus on the issues that matter most in the lives of the children, families and adults we serve.
The Grant Manager oversees the full lifecycle of grants, including research, application development, budget management, compliance monitoring, reporting, and grant closeout. This position supervises grant staff and collaborates with program, finance, and executive leadership to ensure grant-funded initiatives meet organizational objectives and funding requirements.

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

• Direct and oversee the full lifecycle of grants, including funding opportunity identification, proposal development, application submission, award acceptance, implementation, monitoring, reporting, and closeout.
• Research and evaluate federal, state, local, and private funding opportunities that align with organizational strategic priorities and program needs.
• Coordinate with program directors, finance staff, and executive leadership to develop competitive grant proposals, budgets, and supporting documentation.
• Establish and maintain grant management systems to ensure compliance with funding requirements, reporting deadlines, and performance measures.
• Monitor grant-funded activities to ensure adherence to approved work plans, budgets, objectives, and grantor expectations.
• Track grant deliverables, milestones, and outcomes and work with program staff to address performance concerns or corrective actions.
• Serve as the primary organizational contact for grantors, auditors, and funding agencies regarding award administration and compliance matters.
• Prepare comprehensive grant reports, including narrative progress reports, statistical outcomes, and financial reports required by funding sources.
• Collaborate with Finance and Accounting departments to develop, monitor, and reconcile grant budgets.
• Review expenditures to ensure costs are allowable, allocable, reasonable, and properly documented according to grant regulations and organizational policies.
• Monitor grant revenues and expenditures to identify budget variances and recommend corrective actions as needed.
• Ensure compliance with all applicable federal, state, local, and funding agency regulations, including reporting requirements and audit standards.
• Assist with grant-related audits (i.e. Single Audit) monitoring visits, site reviews, and compliance assessments.
• Maintain detailed grant records and documentation to support regulatory compliance and organizational accountability.
• Develop and implement internal controls and procedures to reduce financial and compliance risk.
• Partner with program leadership to establish measurable goals, objectives, and performance indicators for grant-funded initiatives.
• Monitor program outcomes and performance metrics to ensure achievement of grant goals and contractual obligations.
• Analyze program and financial data to identify trends, opportunities, and areas requiring improvement.
• Prepare executive summaries, dashboards, and presentations regarding grant performance and funding outcomes.
• Provide technical assistance and guidance to departments regarding grant administration, documentation requirements, and performance expectations.
• Supervise assigned grants personnel, including Grant Coordinators, Grant Accountants, Grant Specialists, or other support staff.
• Recruit, interview, orient, train, coach, and develop staff to ensure a high-performing grants management team.
• Assign work responsibilities, establish priorities, and monitor productivity to ensure timely completion of grant-related activities.
• Conduct performance evaluations, provide regular feedback, and implement professional development plans.
• Address employee performance issues in accordance with organizational policies and procedures.
• Foster a collaborative, customer-service-oriented environment that promotes accountability, continuous improvement, and effective cross-functional partnerships.
• Lead regular team meetings to review funding opportunities, compliance updates, reporting schedules, and departmental goals.
• Maintain 100% on-time submission of grant reports and required deliverables.
• Ensure compliance with all grantor regulations and audit requirements.
• Maximize grant revenue and funding retention through effective stewardship and relationship management.
• Maintain accurate financial and programmatic records supporting grant-funded activities.
• Support achievement of organizational goals through successful acquisition and management of grant funding.
• Performs other duties as assigned.

COMPETENCIES:

The competencies listed here are representative of those that must be met to successfully perform the essential functions of this job.

• Analytical skills, professional acumen, business ethics, thorough understanding of continuous improvement processes, problem solving, respect for confidentiality, excellent communication, and presentation skills.
• Ability to organize workflow and develop efficient clinic procedures.
• Ability to manage change and motivate employees to achieve standards.
• Ability to develop a strong team atmosphere with emphasis on achieving group and individual goals.
• Ability to understand financial statements and manage a budget.
• Ability to detect operational shortcomings and develop solutions to correct problems.
• Ability to be customer-focused and to build and maintain customer relations and overall business success.

EDUCATION AND EXPERIENCE:

Required:

• Bachelor’s degree in accounting or finance or a related field
• Five years of professional experience in accounting with supervisory experience.

Preferred:

• Master’s degree, MBA

MATHEMATICAL SKILLS:

• Basic math skills required.
• Ability to work with reports and numbers.
• Ability to calculate moderately complex figures and amounts to accurately report activities and budgets.

REASONING ABILITY:

• Ability to apply common sense understanding to carry out simple one or two-step instructions.
• Ability to deal with standardized situations with only occasional or no variables.

COMPUTER SKILLS:

• Use computer, printer, and software programs necessary to the position (i.e., Word, Excel, Outlook, and PowerPoint).
• Ability to utilize Internet for resources.

CERTIFICATIONS, LICENSES, REGISTRATIONS:

• Certified Public Accountant
• Current State of Texas Driver License or if you live in another state, must be currently licensed in that state. If licensed in another state, must obtain Texas Driver License within three (3) months of employment.
• Liability insurance required if employee will operate personal vehicle on Center property or for Center business. Must be insurable by Centers liability carrier if employee operates a Center vehicle or drives personal car on Center business. Must have an acceptable driving record.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodation can be provided to enable individuals with disabilities to perform the essential functions.

Demand Frequency

• Sitting - Frequent

• Walking - Frequent

• Standing - Occasional

• Lifting (Up to 15 pounds) - Occasional

• Lifting (Up to 25 pounds) - Never

• Lifting (Up to 50 pounds) - Never

While performing the duties of this job, the incumbent is regularly required to talk and hear, use hands and fingers to operate a computer and telephone. Due to the multi-site responsibilities of this position the incumbent must be able to carry equipment and supplies (up to 15 pounds).  The position requires standing and/or walking in excess of 7 hours a day.

TRAVEL:

• In county travel
• Some overnight travel may be required

NOTICE ON POSITIONS THAT REQUIRE TRAVEL TO/FROM VARIOUS WORKSITES

Positions that are “community-based,” in whole or part, require the incumbent to travel between various worksites within his/her workday/workweek. The incumbent is required to have reliable transportation that can facilitate this requirement. The incumbent is further required to meet the criteria for insurability by the Center’s risk management facilitator; and produce proof of minimal auto liability coverage when applicable. Failure to meet these terms may result in disciplinary action up to and including termination of employment, contract or other status with Metrocare.

WORK ENVIRONMENT:

The work environment described here is representative of that which an employee encounters while performing the essential functions of this job.  Reasonable accommodation can be provided to enable individuals with disabilities to perform the essential functions.

• The noise level may vary between low and mild.
• The work environment should not be unusually hot or cold.

Employees in this role are expected to maintain composure under pressure, exercise sound judgment, and follow established protocols to ensure a safe and secure work environment. Ongoing training in crisis intervention, de-escalation techniques, and workplace safety is provided. Additionally, employees have access to resources such as the Employee Assistance Program (EAP), Telehealth Counseling, and Supportive Management.

Office-Based Environment - Primarily works in an office setting with standard hours and minimal physical demands.

DISCLAIMER

This job description is a record of major aspects of the job but is not an all-inclusive job contract. Dallas Metrocare Services maintains its status as an “at-will” employer and nothing in this job description shall be interpreted to guarantee employment for any length of time. Additional tasks may be assigned as deemed necessary by the immediate supervisor. The position’s status conforms to the Fair Labor Standards Act of 1939 as amended, and the employee has agreed to the standards methods of compensation in compliance with Center’s procedures and Federal Law.

Benefits Information and Perks:

Metrocare couldn’t have a great employee-first culture without great benefits. That’s why we offer a competitive salary, exceptional training, and an outstanding benefits package:

• Medical/Dental/Vision

• Paid Time Off

• Paid Holidays

• Employee Assistance Program

• Retirement Plan, including employer matching

• Health Savings Account, including employer matching

• Professional Development allowance up to $2000 per year

• Bilingual Stipend – 6% of the base salary

• Many other benefits

Equal Employment Opportunity/Affirmative Action Employer
Tobacco-Free Facilities - Metrocare is committed to promoting the health, well-being, and safety of Metrocare team members, guests, and individuals and families we serve while on the facility campuses. Therefore, Metrocare facilities and grounds are tobacco-free.
No Recruitment Agencies Please