The Role
Perform grant accounting for sponsored programs including budget setup and monitoring, journal entries and reconciliations, invoice preparation, drawdown reconciliation, time-and-effort tracking support, grant closeout assistance, and regular reporting and communication with principal investigators and grantor agencies.
Summary Generated by Built In
BASIC FUNCTION:
Under general supervision, the Grant Accountant will perform accounting task for sponsored programs using established methods and procedures in accordance with and in compliance with the requirements of the Division of Business and Finance.
Qualifications
PRINCIPLE DUTIES:
- Developing timelines for the submission and the preparation of invoices
- Review grant awards to ensure all grant personnel are appropriately charged to the correct program(s), maintain, and monitor budget files and send alerts to program directors on spending and account balances.
- Assist in tracking time and effort reporting and sending alerts and notifications to grant personnel on due dates and timely submissions.
- Assist with the closeout of grants to ensure all aspects of the closeout process are met.
- Establish and monitor budgets for sponsored programs to ensure that expenditures are
- within the guidelines of the grant award.
- Distributes monthly budget reports to program directors and review as needed.
- Communicate periodically with principal investigators and grantor agencies on program related issues.
- Performs G/L accounting functions to include implementing and processing required journal and adjusting entries and account reconciliations that affects sponsored programs.
- Review and approve spending for grants and contract to include requisitions and
- travel requests for Sponsored Programs.
- Assist in the overall management of grants throughout the lifecycle of the grant award to closeout.
- Prepare and record journal entries to record Other Staff Benefits.
- Review the fund balance report and prepare the monthly grant receivables and deferred revenues journal entries.
- Work closely with the Sponsored Programs and Research offices in compiling, updating, and tracking all grants awarded to the College and developing databases.
- Assist the grant accounting office in setting up budgets for Sponsored Programs.
- Maintain a log on all drawdowns and reconcile monthly.
- Have good technology and budget management skills. and be proficient in excel.
- All other duties as assigned by the Division of Business and Finance
Skills Required
- Develop timelines for submission and preparation of invoices
- Review grant awards to ensure personnel charged to correct programs and maintain/monitor budgets
- Track time and effort reporting and send alerts on due dates and submissions
- Assist with grant closeout to ensure closeout requirements are met
- Establish and monitor budgets for sponsored programs to ensure expenditures within grant guidelines
- Distribute monthly budget reports to program directors and review as needed
- Communicate with principal investigators and grantor agencies on program-related issues
- Perform G/L accounting functions including journal and adjusting entries and account reconciliations for sponsored programs
- Review and approve grant and contract spending including requisitions and travel requests
- Prepare and record journal entries for Other Staff Benefits
- Prepare monthly grant receivables and deferred revenues journal entries from fund balance reports
- Work with Sponsored Programs and Research offices to compile, update, and track grants and develop databases
- Assist in setting up budgets for Sponsored Programs
- Maintain a log of all drawdowns and reconcile monthly
- Good technology and budget management skills; proficient in Excel
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The Company
What We Do
Benedict College is a private, co-educational liberal arts institution and historically black college (HBCU) located in Columbia, South Carolina. Founded in 1870, it offers various baccalaureate and master's degree programs in high-demand fields such as STEM, Cyber Security, and Business Administration. The college is dedicated to creating social mobility and producing cutting-edge scholarship, serving as a 'power for good in society' for its students.
