Organization Overview: Recovery Network of Programs is a leading nonprofit organization dedicated to delivering high-quality substance use disorder (SUD) and mental health services across Fairfield County. With approximately 400 employees and an annual operating budget of $35 million, we serve thousands of individuals and families each year. Grants and contracts make up 42% of our total revenue ($14.6 million) and are funded by a diverse portfolio of approximately 25 federal, state, and local grants—ranging from large, multi-year federal awards to smaller contracts.
Position Summary The Grant Accountant plays a critical role in ensuring the financial integrity, compliance, and sustainability of our grant-funded programs. Reporting to the CFO, this position is responsible for the full-cycle post-award financial management of our $14.6 million grant portfolio as well as grant budgets for new grant submissions. The ideal candidate is detail-oriented, deadline-driven, and experienced in nonprofit grant accounting, with a strong understanding of federal Uniform Guidance (2 CFR Part 200) and the unique funding environment of behavioral health services.
Essential Duties and Responsibilities
- Manage day-to-day accounting for approximately 25 active grants, including revenue recognition, expense allocation, budget tracking, and fund accounting in accordance with FASB and grantor requirements.
- Prepare and submit timely, accurate financial reports, invoices, drawdowns, and reimbursement requests to federal, state, city, and private funders.
- Monitor grant budgets and expenditures, providing monthly variance analysis and forecasts to program directors and senior leadership.
- Ensure full compliance with grant terms, federal regulations (including 2 CFR Part 200/Uniform Guidance), cost principles, and internal policies; identify and resolve compliance issues proactively.
- Collaborate closely with program managers, and the finance team during grant setup, budget modifications, and closeouts.
- Perform monthly reconciliations of grant-related balance sheet and income statement accounts; maintain complete and audit-ready grant files and supporting documentation.
- Support the annual financial audit, single audit state audit, and any funder-specific audits or site visits.
- Assist with grant-related year-end closings, carryover requests, and final financial reports.
- Provide training and technical assistance to program staff on grant financial management, allowable costs, and documentation standards.
- Participate in proposal budget development and pre-award financial reviews as needed.
- Stay current on changes in nonprofit accounting standards, grant regulations, and behavioral health funding requirements.
Required Qualifications
- Bachelor’s degree in Accounting, Finance, or a related field
- Minimum of 3–5 years of progressive grant accounting experience in a nonprofit or governmental environment.
- Demonstrated experience managing a multi-grant portfolio (10+ grants) with a mix of large federal awards and smaller contracts—preferably in healthcare, behavioral health, or human services.
- Thorough knowledge of nonprofit accounting principles (FASB ASC 958), fund accounting, and federal Uniform Guidance (2 CFR Part 200).
- Advanced proficiency in Microsoft Excel, AI, and experience with nonprofit accounting/ERP systems (e.g., Netsuite, MIP, Blackbaud Financial Edge, Sage Intacct, or similar).
- Strong analytical, organizational, and problem-solving skills with meticulous attention to detail.
- Excellent written and verbal communication skills; ability to translate complex financial information for non-finance audiences.
- Ability to manage multiple deadlines and priorities in a fast-paced environment while maintaining accuracy.
Preferred Qualifications
- Experience with SUD, mental health, or federally funded behavioral health programs (e.g., SAMHSA, DMHAS, CSSD).
- Prior involvement in single audits or OMB compliance reviews.
- Familiarity with the Fairfield County funding landscape or similar regional nonprofit environment.
Skills Required
- Bachelor's degree in Accounting, Finance, or a related field
- Minimum of 3-5 years of progressive grant accounting experience
- Demonstrated experience managing a multi-grant portfolio with a mix of large federal awards and smaller contracts
- Thorough knowledge of nonprofit accounting principles and federal Uniform Guidance (2 CFR Part 200)
- Advanced proficiency in Microsoft Excel and experience with nonprofit accounting/ERP systems
What We Do
A non-profit social service agency dedicated to helping individuals recover from substance abuse, homelessness, and mental health disorders, restoring hope, health, and well-being.
