Company Description
Join the leader in global work. Vialto helps leading organizations identify, develop, and execute their workforce priorities with confidence. Our practice areas include global tax, immigration, rewards, advisory and Vialto private and our team is the gold standard in navigating the complexities of cross-border compliance, and workforce strategies. We look for people our clients and assignees can count on to thoughtfully deliver clear solutions to complex problems.
To be the best in the business, we cultivate a dynamic, highly collaborative culture that fuels the growth of our people. We invite you to inquire boldly, learn deeply, and grow endlessly with us. You’ll work alongside recognized experts, shaping people-first, technology-driven solutions that drive the future of work. We help our clients achieve their goals and imagine new possibilities. And we can do the same for you. Whatever your aspirations, Vialto can help you find your way.
About the Role
We're looking for a detail-oriented and reliable Part-time Immigration Operations Assistant to support our Immigration team in Japan. This role offers a great opportunity to gain hands-on experience in immigration case administration while working alongside experienced professionals in an international environment.
You'll play an important role in ensuring immigration applications are processed accurately and efficiently, supporting both our clients and internal teams throughout the immigration lifecycle.
Key Responsibilities
Coordinate and manage immigration application documents following submission to the relevant government authorities.
Receive, organise and process immigration documents and official correspondence from government offices.
Scan, upload and maintain immigration records within our internal document management systems.
Prepare and coordinate document packages for mailing and courier dispatch.
Support the issuance process for Residence Cards and other immigration-related documentation.
Prepare and send notifications to clients regarding application progress and document updates.
Work closely with Immigration Consultants to ensure accurate record keeping and timely case administration.
Maintain electronic case files and ensure documentation is stored in accordance with internal procedures.
Provide general administrative and operational support to the Immigration team as required.
We're Looking For Someone Who
Has excellent attention to detail and enjoys working accurately with documentation.
Is organised and able to manage multiple administrative tasks.
Communicates clearly and professionally in Japanese and English.
Is comfortable using Microsoft Office and learning new internal systems.
Enjoys supporting a collaborative team environment.
Takes ownership of assigned tasks and follows processes carefully.
What You'll Gain
Practical experience working within a global professional services firm.
Exposure to Japanese immigration processes and global mobility services.
The opportunity to work alongside experienced immigration professionals.
A supportive team environment with opportunities to learn and develop.
Additional Information
This is a part-time position
In-office work
Tokyo
We are an equal opportunity employer that does not discriminate on the basis of any legally protected status.
Please note, AI is used as part of the application process
Skills Required
- Current undergraduate student, recent graduate, or early-career professional
- Proficiency in both Japanese and English
- Strong communication and interpersonal skills; ability to work effectively in a team
- Detail-oriented, proactive, comfortable working with numbers and data
- Curious mindset with willingness to learn and take on new challenges
- Interest in working in an international and multicultural environment
- Exposure to accounting, tax, HR, finance, or business-related studies
- Internship, part-time work, or other practical experience
- Interest in international business, global mobility, or cross-border work
Vialto Partners Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Vialto Partners and has not been reviewed or approved by Vialto Partners.
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Wellbeing & Lifestyle Benefits — Flexible work arrangements and well-being support are highlighted in company materials, and feedback suggests flexibility and WFH options are appreciated in some teams. These elements are seen as helpful offsets to demanding workloads in certain contexts.
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Leave & Time Off Breadth — Paid holidays, sick days, vacation days, and additional closures/floater holidays are prominently offered. Feedback suggests time off is at least decent for some roles and locations.
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Fair & Transparent Compensation — Starting pay is sometimes viewed as decent or competitive for fresh graduates or entry-level roles in specific regions. This can make early-career opportunities attractive despite later concerns.
Vialto Partners Insights
What We Do
Vialto Partners is focused on transforming the global mobility ecosystem to support multinational organizations and their employees. The organization sparks growth and creates meaningful impact for businesses and individuals in more than 150 countries, supported by a team of over 6,000 dedicated immigration, tax, human resources and technology professionals. Vialto Partners offers clients: Tax solutions: Strategic tax planning, preparation and cross-border compliance services, including tax equalization and employment structures. Immigration services: Immigration-related consulting, processing and compliance services informed by knowledge of government regulations and rapidly changing immigration laws. Compensation and rewards: Integrated, end-to-end payroll and compensation management and reporting to ensure holistic global reporting, local compliance and overall cost-effectiveness. Dynamic work strategy and services: Design and implementation of real-time mobility strategies and services—from mobility managed services to remote work and business travel solutions. Vialto Partners is reimagining the future of global mobility, driving the mobility ecosystem forward to create a more connected, integrated and efficient supply chain to meet and exceed the evolving challenges and complexities of global workforce management. #vialtopartners
