Position Title: Finance & Human Resources Coordinator (full-time)
Immediate Supervisor: Head of Administration (HoA)
Status: Full-time Administrative Position (12 months)
Classification: Exempt
About the School
The German International School Chicago (GISC) is a private, nonprofit, bilingual IB World School, authorized by the International Baccalaureate Organization and accredited by the Independent Schools Association of the Central States (ISACS). GISC opened its doors in 2009 and is offering classes for students from Preschool through Grade 8. As of October 2024, GISC is officially recognized as a German School Abroad (Deutsche Auslandsschule - DAS).
Overview
GISC is seeking a highly organized and detail-oriented professional to join the team as a Finance & HR Coordinator. In this dual role, you will be responsible for managing GISC's financial records and supporting key HR functions. This position requires excellent multitasking skills, a strong commitment to confidentiality, and the ability to balance administrative and financial tasks effectively.
Essential Job Functions Finance Coordinator
- Responsible for recording day-to-day financial transactions and maintaining digital records of all financial transactions, in compliance with school policies as well as local, state and federal requirements.
- Prepare and email student invoices (and credit memos, if necessary) according to the appropriate payment plan as outlined in the enrollment contracts.
- Maintain an accurate student billing list (enrollment, withdrawals, mid-year additions, etc.) and assist with revenue projections.
- Process and track all incoming payments and bank deposits.
- Monitor cash flow, accounts, AR (accounts receivable), and communicate with delinquent account holders.
- Manage relationships with vendors and service providers, ensuring that all items are invoiced and paid on time (accounts payable).
- Prepare month-end closing processes and reconciliations, and monthly financial reports for Board Meetings.
- Assist in school-wide budgetary planning and regular monitoring of departmental budgets and forecasts.
- Work closely with GISC’s Financial Assistance Committee and oversee disbursement of financial aid.
- Participate in annual audits.
- Perform duties as assigned by HoA or Head of School (HoS).
Essential Job Functions HR Coordinator
- Assist with recruitment, onboarding, and employee orientation.
- Maintain employee records, payroll data, and employment records.
- Ensure adherence to labor laws and school policies.
- Support payroll processing and benefits administration.
- Address employee inquiries and resolve HR-related issues.
- Perform duties as assigned by HoA or HoS.
Specific Qualifications/Skills
- Bachelor’s degree or equivalent level of degree or experience
- Excellent verbal and written communication skills in English and German (bilingual German-English preferred)
- Ability to handle sensitive information with professionalism and confidentiality
- Strong attention to detail
- Excellent organizational and time management skills as well as ability to prioritize and multitask
- Ability to work both independently and as part of a team
- Dependability, reliability, and willingness to pitch in to get things done
- Proficiency in MS Office programs
- Experience with accounting software systems preferred
Work Environment – Physical Requirements
This position operates in an office environment that is accessible. Some work at off-site locations may be required, and those may not necessarily be fully accessible. This role routinely uses standard office equipment such as computers, phones, photocopiers, scanners and filing cabinets. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, use hands to finger, handle, or feel, and reach with hands and arms. The employee must frequently lift and/or move objects up to 20 pounds and occasionally lift and/or move objects up to 30 pounds. This position requires attendance from 8:00am to 4:30pm, Monday through Friday office hours. This workplace is a smoke- and drug-free environment.
Work Authorization: Candidate must be authorized to work in the US
Compensation: Salary is competitive and commensurate with experience
Benefits: Include health, dental, and vision insurance, generous paid leave, and a 401k
Start Date: Immediately
To Apply: Send motivation letter and resume to jobs (at) germanschoolchicago.com
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What We Do
AHK USA is one of the largest bilateral trade organizations worldwide. With 2,500 member companies and office locations in Atlanta, Chicago and New York as well as branch offices in Houston, Philadelphia and San Francisco, the members and clients of AHK USA benefit from a nationwide service network. At 120 locations in 80 countries around the world, the German Chamber network (AHK) offers experience, connections and services to German and foreign companies. The service portfolio of the AHKs was unified worldwide under the brand name DEinternational. DEinternational simplifies the international comparison of the different AHK services especially for mediumsized companies. The German American Chamber of Commerce® (GACC™) New York fosters the economic ties between Germany and America. Founded in 1947 it now also comprises branch offices in Philadelphia and California.
