General Virtual Assistant (Senior Level)

Looking for: General Virtual Assistant (Senior Level)

Role Overview:

We are seeking a highly adaptable and proactive Virtual Assistant to support a growing digital business across marketing, creator outreach, administrative operations, research, and general business support. This role is ideal for someone who enjoys wearing multiple hats, learning new systems quickly, and taking ownership of a wide variety of tasks.

The successful candidate will act as an extension of the business owner, assisting with outreach initiatives, creator management, administrative coordination, research projects, and operational support. As the business evolves, responsibilities may expand based on the candidate's skills, experience, and ability to learn new processes.

Scope of Work:

Marketing & Outreach

• Conduct lead generation and outreach activities.
  
• Reach out to creators, partners, and prospects via email and other online platforms.
  
• Assist with creator onboarding and relationship management.
  
• Support email marketing campaigns.
  
• Research marketing trends, competitor activities, and growth opportunities.
  
• Assist with content and campaign ideation.
  
• Help identify and implement marketing initiatives.
  

Administrative Support

• Manage and respond to emails.
  
• Draft correspondence and follow-up communications.
  
• Assist with documentation and record keeping.
  
• Support general administrative tasks as assigned.
  
• Prepare reports and maintain organized workflows.
  

Research & Problem Solving

• Conduct business, market, and operational research.
  
• Investigate solutions to business challenges and provide recommendations.
  
• Learn new tools, platforms, and processes independently.
  
• Gather information and present findings in a clear, actionable format.
  

Creator & Operations Support

• Assist in reviewing creator submissions and ensuring content accuracy.
  
• Help verify that deliverables meet internal requirements.
  
• Support creator payment and administrative processes when applicable.
  
• Monitor workflows and identify areas for improvement.
  

Additional Support Tasks

• Draft basic contracts and business documents when required.
  
• Assist with online community engagement and posting activities.
  
• Support various projects based on business needs.
  
• Take on new responsibilities as systems and processes evolve.
  

Success in This Role:

The ideal candidate will become a trusted business support partner who can proactively handle outreach, administrative work, research, and operational tasks while continuously learning new processes and helping solve business challenges.

Qualifications:

• Required:
  
• Previous experience as a Virtual Assistant, Administrative Assistant, Executive Assistant, or similar role.
  
• Strong written English communication skills.
  
• Excellent organizational and time management abilities.
  
• Strong internet research and problem-solving skills.
  
• Ability to work independently with minimal supervision.
  
• High attention to detail and accuracy.
  
• Comfortable learning new tools, systems, and processes quickly.
  
• Tech-savvy with the ability to adapt to changing business needs.
  
• Preferred:
  
• Background in marketing, outreach, lead generation, or business development.
  
• Experience supporting creators, influencers, or digital businesses.
  
• Familiarity with email marketing and customer communications.
  
• Experience handling invoicing, payment tracking, or basic finance-related tasks.
  
• Exposure to content marketing, social media, or creator management.
  
• Experience drafting business documents or contracts.
  
• Ideal Candidate Traits:
  
• Resourceful and proactive.
  
• Fast learner with strong critical-thinking skills.
  
• Adaptable and capable of handling a wide variety of tasks.
  
• Comfortable working in a dynamic startup-style environment.
  
• Able to research unfamiliar topics and develop solutions independently.
  

Tools & Platforms:

• Required:
  
• Email platforms (Gmail, Outlook, etc.)
  
• Google Workspace (Docs, Sheets, Drive)
  
• Internet research tools
  
• Preferred
  
• CRM and outreach platforms
  
• Email marketing tools
  
• LinkedIn and Reddit for outreach activities
  
• Content management and collaboration tools
  
• Marketing and analytics platforms
  
• Internal Tools
  
• Company-specific creator management systems (training provided)
  
• Internal reporting processes
  

Shifts & Hours:

• Part-Time: Starting with a minimum of 10 hours per week; semi-flexible schedule
  
• Preferred working hours between 9:00 AM and 5:00 PM Philippine Time
  
• Additional hours may be available based on workload and business needs
  
• Daily/end-of-day reporting required
  

Target Start Date:

• As soon as a suitable candidate is identified
  
• Hiring timeline is flexible and dependent on finding the right fit