Front Desk Receptionist

At Cresa, we believe our clients deserve better. A better space to work, create, build, grow. A better outcome for their people and organization. A better partner who puts their needs first, helping them navigate the landscape, tilting the playing field in their favor and giving them an insider’s edge.

Our mission is to find and foster the best environment for every business. Our purpose is to think beyond space - strengthening those we serve and enhancing quality of life for our clients and employees. We are built to champion our clients’ aspirations through real estate. When considering partnership, we strive to connect with those who share our values: Work Together, Create Value, Be Tenacious, Enhance Community, and Embrace Diversity.

We believe in being the change. We work together to find new ways of doing things that create value for our clients — and for each other. Because there is not much that feels better than collaborating to make a positive difference each day.

At Cresa, we offer an opportunity to be part of something bigger. To learn, advance, mentor and be recognized. Your voice will be heard, and you will be valued for both your individual and team contributions.

Summary

We have an exceptional opportunity for the right individual as Front Desk Receptionist.

Essential duties and responsibilities

• Answer all incoming phone calls and direct appropriately
• Ensure all voicemail messages to main office number are taken and directed to staff members
• Greet and welcome all visitors to the Office, ensuring they sign in the visitor’s book and informing the relevant member of staff of their arrival
• Keep a record of staff and visitors signing in and out of the office
• Receive, sort and distribute all mail and deliveries
• Maintain BoardRoom, Demo Room, Tech Room and Building Conference Room reservations
• Assisting in the planning of various trade shows, conferences, executive meetings as required
• Responsible for closing office in evening, locking doors and setting security system.
• Maintain postage meter
• Maintain copiers (stock paper daily and maintain paper inventory)
• Receive and distribute all incoming faxes
• Maintain and order office supplies
• Maintain break room (stock kitchen supplies, order supplies, etc.)
• Maintains safe and clean reception area
• Provide administrative duties preparing letters, projects and reports as needed
• Lease Administration Department Support

Qualifications

• Outstanding work ethic and commitment to individual and organizational success
• Exemplary business ethics, professionalism, and integrity
• High energy and ability to convey positive attitude
• Self-starter with the ability to work in a fast paced, customer service oriented environment
• The ability to work both independently and also as part of a team

Education/Experience

• Excellent communication/organization skills
• Proficiency in Microsoft Word, Excel, Outlook and PowerPoint
• 2-3 years’ experience working in an office

Physical Requirements:

• This position is in office 5 days a week.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in accordance with the Americans with Disabilities Act.

NOTE: The job description is an overview of the functions and requirements for this position. This document is not intended to be an exhaustive list encompassing every duty and requirement of this position; supervisors may assign other duties as deemed necessary.

Cresa is committed to developing and maintaining a diverse workforce. Cresa strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law.