Location
Luxembourg - 26A Boulevard RoyalBusiness - Real Estate
Brookfield Real Estate Group is one of Brookfield’s primary operating groups. The Real Estate Group is one of the world's largest investors in real estate, with a global portfolio that includes office, retail, multifamily, logistics, hospitality and alternative real estate assets on five continents. The Group owns and operates approximately $268 billion of assets representing the most iconic properties in the world’s most dynamic markets. We seek to generate value by leveraging our operating expertise and focusing on our core real estate capabilities of leasing, financing, development, design and construction as well as property and facilities management. For more information, visit https://www.brookfield.com/our-businesses/real-estate.
Brookfield Culture
Brookfield has a unique and dynamic culture. We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader: Entrepreneurial, Collaborative and Disciplined. Brookfield is committed to the development of our people through challenging work assignments and exposure to diverse businesses.
Job Description
Role Overview
To be located in Brookfield’s Luxembourg Office. The position will work closely with the local and abroad teams.
The Executive Assistant will provide comprehensive support to the team, including ensuring efficient interaction between the team and all other stakeholders. The Executive Assistant will also look after everything to do with Office Management. This role requires a proactive and highly organized individual who has the confidence to make suggestions and own certain projects. whilst working within a dynamic team.
Key Responsibilities
- Scanning, printing and saving executed documents on iManage
- Arranging for execution of documents
- Manage diaries across various global time zones
- Coordinate meetings (both internal and external), including preparation of meeting rooms and materials (including printing and binding)
- Arrange travel and accommodation for the regional team
- Provide support to visitors from overseas offices
- Coordinate meeting room arrangements and hospitality
- Prepare and submit expense reports monthly in accordance with company policy
- Maintain confidential files for team members in compliance with GDPR
- Provide support to other Executive Assistants and administrative staff during quiet periods, absences, and holidays
- Handle routine inquiries and confidential correspondence, as well as sorting post
- Assist in planning social events within the team
- Perform other ad hoc duties as requested by the team
- Carry out office management duties such as stationary orders, printer maintenance, beverages and snacks etc
Technical Skills
- 3-5 years of experience in a corporate environment
- Fluent in English and French (German is a plus)
- Proven track record as an Executive Assistant looking after a team (10+ people)
- Proficiency in Microsoft Outlook, Word, and PowerPoint; experience with Concur is desirable but not essential
- Knowledge of the LBR platform and/or ability to perform RCS and RBE filings
- Knowledge of Diligent Boards
- Proactive with the ability to work independently or as part of a team
- Able to prioritize tasks decisively and resourcefully
- Attention to detail regarding flight and taxi times across time zones
- Flexible and adaptable. Able to cope with constantly changing priorities
- Resilient with a strong team focus
- Strong organizational and communication skills
Brookfield is committed to maintaining a Positive Work Environment that is safe and respectful; our shared success depends on it. We do not tolerate workplace discrimination, violence or harassment. We are proud to be an Equal Opportunity Employer and make employment decisions based on qualifications, merit and business needs, without regard to any characteristic protected by applicable law. Applicant information is collected and handled in accordance with our Applicant Privacy Notice.
Skills Required
- 3-5 years of experience in a corporate environment
- Fluency in English and French
- Proven experience as an Executive Assistant supporting a team of 10 or more people
- Proficiency in Microsoft Outlook, Word, and PowerPoint
- Knowledge of the LBR platform and/or ability to perform RCS and RBE filings
- Knowledge of Diligent Boards
- Ability to work independently and as part of a team
- Ability to prioritize tasks decisively and resourcefully
- Strong attention to detail, particularly regarding flight and taxi times across time zones
- Flexibility and adaptability in changing priorities
- Resilience and strong team focus
- Strong organizational and communication skills
- German language skills
- Experience with Concur
Brookfield Asset Management Inc. Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Brookfield Asset Management Inc. and has not been reviewed or approved by Brookfield Asset Management Inc..
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Retirement Support — The 401(k) provides a dollar-for-dollar company match on employee contributions with quick eligibility, auto-enrollment, auto-increase, and a year-end true-up. These features indicate strong employer commitment to long-term savings.
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Healthcare Strength — Medical, dental, and vision coverage start on day one with multiple plan choices, plus wellness and mental-health resources and an EAP. Coverage breadth also includes domestic partner eligibility.
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Affordable Benefits — A wellness incentive can reduce employee premiums across medical options. This points to intentional cost-management features that help keep out-of-pocket expenses in check.
Brookfield Asset Management Inc. Insights
What We Do
Brookfield is invested in long-life, high-quality assets and businesses around the world that form the backbone of the global economy. With over $850 billion in assets under management, and over 100 years’ experience as an owner and operator, we put our own capital to work in virtually every transaction, aligning interests with our partners and investors, and bringing the strengths of our operational expertise, global reach and large-scale capital to bear in everything we do. To learn more about our global businesses spanning renewable power and transition, infrastructure, real estate, private equity and credit, please visit www.brookfield.com. Phishing and Fraudulent Websites Warning Please be aware of the misuse of the Brookfield name and brand by individuals and groups fraudulently publishing fake websites and engaging in “phishing” scams that seek personal or confidential information from potential job candidates. This includes the posting of fake Brookfield job offers on LinkedIn and other career sites. You can find more details on what to look out for and how to report potentially fraudulent activity at https://www.brookfield.com/web-fraud-and-phishing-warning.
