We are seeking a highly analytical and detail-driven Flight Scheduler to join our Operations team. This is a critical role responsible for shaping the Day 0 +1 schedule, balancing operational efficiency with regulatory compliance and premium service delivery.
The Role
As a Flight Scheduler, you will play a key role in planning and optimising daily operations—ensuring aircraft and crew are positioned effectively to deliver a seamless flying programme. You will operate at the intersection of Operations, Crew Dispatch, Maintenance, and Flight Communications, making real-time decisions to maintain efficiency and continuity.
Key Responsibilities
- Manage and optimise Day 0 +1 schedules, ensuring all crew pairings and aircraft assignments are compliant and confirmed
- Optimise crew and aircraft utilisation, minimising positioning, inefficiencies, and operational costs
- Monitor and ensure crew legality and qualifications, including duty limits, endorsements, and regulatory compliance
- Coordinate closely with Operations, Maintenance, Crew Dispatch, and Flight Communications to align schedules and resolve issues
- Respond to operational disruptions (IROPS) such as delays, AOG events, and last-minute changes with effective solutions
- Identify scheduling risks, inefficiencies, and sell-off opportunities, escalating where appropriate
- Communicate schedule changes clearly and maintain accurate operational records and handovers
- Collaborate with international teams (US & Europe) to optimise global fleet and crew deployment
- Manage and coordinate crew travel and accommodation if required for live scheduling window
About You
You are a highly organised and solutions-focused aviation professional, comfortable working in a dynamic, time-critical environment where precision and responsiveness are essential.
Essential:
- Experience within aviation scheduling, crew planning, or operations control
- Strong understanding of crew duty regulations, legality, and ICAO compliance
- Proven ability to make decisions and solve problems in real-time operational environments
- Excellent communication and coordination skills across multiple stakeholders
- High attention to detail with strong organisational capability
- Proficiency with scheduling/operations systems (e.g. LEON, FOS or similar)
- Ability to work under pressure and manage competing priorities
Desirable:
- Experience within business aviation, fractional, charter, or airline operations
- Exposure to international or multi-region scheduling environments
Working Pattern
- 4 on / 4 off rotation
- 12-hour shifts covering days and evenings
- Flexibility required to support including weekends and public holidays
We are an equal opportunities employer and are committed to building a diverse and inclusive workplace. We consider all applicants based on merit and do not discriminate on the basis of race, ethnicity, gender, age, disability, religion, sexual orientation, or any other protected characteristic. We welcome applications from all qualified candidates and provide reasonable accommodations where needed.
Skills Required
- Experience within aviation scheduling, crew planning, or operations control
- Strong understanding of crew duty regulations, legality, and ICAO compliance
- Proven ability to make decisions and solve problems in real-time operational environments
- Excellent communication and coordination skills across multiple stakeholders
- High attention to detail with strong organisational capability
- Proficiency with scheduling/operations systems (e.g. LEON, FOS or similar)
- Ability to work under pressure and manage competing priorities
- Experience within business aviation, fractional, charter, or airline operations
- Exposure to international or multi-region scheduling environments
- Willingness and ability to work a 4 on / 4 off rotation with 12-hour shifts, including weekends and public holidays
What We Do
Flexjet first entered the fractional jet ownership market in 1995. Flexjet offers fractional jet ownership and leasing. Flexjet’s fractional aircraft program is the first in the world to be recognized as achieving the Air Charter Safety Foundation’s Industry Audit Standard, is the first and only company to be honored with 21 FAA Diamond Awards for Excellence, upholds an ARG/US Platinum Safety Rating and is IS-BAO compliant at Level 2. Flexjet’s fractional program fields an exclusive array of business aircraft—some of the youngest in the fractional jet industry, with an average age of approximately six years. In 2015, Flexjet introduced Red Label by Flexjet, which features the youngest fleet in the industry, flight crews dedicated to a single aircraft and the LXi Cabin Collection of interiors. To date there are more than 40 different interior designs across its fleet, which includes the Embraer Phenom 300, Challenger 350, the Embraer Legacy 450 and Praetor 500, Global Express, the Gulfstream G450, G500, G650 and G700, and the Aerion AS2 supersonic business jets. Flexjet is a member of the Directional Aviation family of companies. For more details on innovative programs and flexible offerings, visit www.flexjet.com or follow us on Twitter @Flexjet and on Instagram @FlexjetLLC.
