Syntegon Telstar S.R.U is a company belonging to the Syntegon Group, which operates worldwide with 7,300 colleagues at 49 locations in over 20 countries.is a company belonging to the Syntegon Group, which operates worldwide.
As a brand specialising in the development of GMP consulting, engineering, construction and integrated process equipment projects, we serve companies linked to the life sciences market (pharmaceutical and biotechnology, healthcare, cosmetics, veterinary and food industries), as well as hospitals, laboratories and research centres. We also offer solutions using vacuum and high vacuum technologies for traditional and high-tech industries in the energy and aerospace sectors, as well as scientific experimentation.
Job Description
The GBS Administrative Assistant plays a key role in ensuring a well-organized, highly efficient, and positive working environment. Acting as the organizational backbone for the GBS team, this position supports the department on a day-to-day basis and contributes to ongoing process improvement and operational excellence.
Key Responsibilities
- Provide day-to-day administrative support for the GBS team.
- Coordinate calendars, meetings, rooms, visitors, and internal logistics.
- Act as a point of contact for internal stakeholders on administrative topics.
- Support onboarding activities (accesses, documentation, coordination with HR/IT).
- Manage documentation, filing, and internal records.
- Coordinate with internal departments (Finance, HR, Procurement, Facilities).
- Support day-to-day office needs by managing supplies (e.g., coffee machine, shared materials) and ensure the office is properly equipped so the team can work comfortably.
- Support purchase orders, invoices, and follow-ups with finance teams.
- Prepare simple reports, lists, and presentations when required.
- Actively contribute to a well-organized, efficient team environment by identifying and supporting process improvements and best practices.
- Support simple finance tasks (e.g., invoice checks and data entry).
- Vocational training or a degree in Administration/Business, with experience in operations or administrative support in a corporate/international environment.
- Strong organization, coordination and multitasking skills; proactive, service‑oriented, able to prioritize and work independently while collaborating effectively.
- MS Office (Outlook, Excel, Word) is a MUST; SAP is a PLUS.
- Fluent Spanish and English; strong communication with stakeholders
Key Competencies:
- Adaptability and teamwork: thrives in a fast-paced, multicultural environment and collaborates cross-functionally
- Strong organizational and time management skills
- Problem-solving and solution-oriented mindset
- We kindly ask you to apply in English.
- 4 days at the office are required. (From Monday to Thursday) 1 day per week working remotely.
For Syntegon and its subsidiaries, diversity is a key concern. We explicitly welcome an environment where all employees, regardless of gender, age, origin, religion, sexual orientation, gender identity, or special needs, are treated equally. If this job posting uses only the male form, it is for readability purposes and refers to individuals of all genders.
Skills Required
- Vocational training or a degree in Administration or Business
- Experience in operations or administrative support in a corporate or international environment
- Strong organization, coordination, and multitasking skills
- Ability to prioritize and work independently while collaborating effectively
- Proficiency with Microsoft Office, including Outlook, Excel, and Word
- Fluent Spanish and English
- Strong stakeholder communication skills
- SAP proficiency
Syntegon Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Syntegon and has not been reviewed or approved by Syntegon.
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Fair & Transparent Compensation — Fair & Transparent Compensation: Pay is considered generally fair, with “fair pay” and “good pay” highlighted across locations. Structured IG‑Metall tariffs in Germany indicate clear benchmarking and above‑average pay at key sites.
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Retirement Support — Retirement Support: Retirement plans are described as strong, with a 401(k) match frequently singled out as a standout element in the U.S. Vesting and plan structure appear well‑defined, reinforcing the reliability of the program.
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Wellbeing & Lifestyle Benefits — Wellbeing & Lifestyle Benefits: Offerings include an Employee Assistance Program, education assistance, and lifestyle perks such as bike leasing and corporate discounts. Health and wellbeing supports like sports and preventive care are also referenced at many sites.
Syntegon Insights
What We Do
Processing and packaging for a better life – this is what 5,800 Syntegon employees work for every day. Be it with individual machines, systems, or services, we help you – our customers in the global pharmaceutical and food industries – to improve people's lives. For that we look back on more than 160 years of experience. In the pharma sector, our intelligent solutions enable the safe and high-quality production, processing, filling, inspection, and packaging of your liquid and solid pharmaceuticals. In the food industry, our flexible and reliable technologies produce and package confectionery, dry food, frozen food, and dairy products. With 1,100 service experts and a comprehensive service portfolio throughout the entire machine lifecycle from spare parts management to digital line optimization, Syntegon lays the foundation for your smooth production processes. In everything we do, our more than 37 sites in almost 20 countries keep a firm eye on our impact on the environment and society. Syntegon is a leader in the development of sustainable packaging solutions, reduces the energy consumption of its machines and pursues ambitious goals to lower its emissions. Imprint: www.syntegon.com/imprint Privacy Statement: www.syntegon.com/privacy-statement
