Finance Manager - Soho House Tokyo

Who We Are…

We are a collection of members' clubs, restaurants, hotels and cinemas, catering to those in the film, media, fashion and creative industries. The company has unique ventures throughout the UK, USA, Canada, Europe and Asia, with new openings planned globally. Soho House is a space for its diverse membership and teams to connect, grow, have fun and make an impact.

Opportunities for all…

Soho House was created to bring diverse communities of people together, and we take the same approach when building our teams. We thrive on differences and believe it is critical to our success as a global company. Soho House is proud to be an equal opportunity workplace that seeks to recruit, develop and retain the most talented people from a variety of backgrounds, perspectives, and skills. We therefore encourage applications from all genders, races, religions, ages and sexual orientations, as well as parents, veterans, people living with disabilities, and any other groups that could bring diverse perspectives to our business.

Job Purpose:

To support the Financial Controller set-up the Finance function within Tokyo as part of the pre-opening team. Primarily responsible for executing Accounts Receivable & Accounts Payable duties locally.

Main Duties:

To support he Financial Controller in managing all daily accounting operations.

Accounts Receivable Duties 

• To check all sales have been posted to the Finance System and check for any discrepancies between POS and Finance system.
• To post and reconcile all membership receipts.
• To reconcile on a weekly basis SAGE, Bank, Opera, and My Micros.
• To investigate and resolve variances for under/over banking from payment providers to POS system.
• To issue sales invoices and reconcile payments when received.
• To reconcile all deposits and receipts for Member events, Private hire or future events.
• To reconcile all e-commerce revenue from the Soho House APP.
• To post bank transactions to SAGE and weekly reconciliation, allocating receipts and payments to correct nominals.
• To accurately post and process all intercompany charges.
• FX revaluations
• To analyse event income and large data sets and present findings to the Financial Controller on a regular basis.
• To prepare the Balance Sheet and reconciliations.
• To create Audit reports as requested and respond to any Audit queries.
• To set up ad hoc payments.
• To process all site refunds.
• To support and test any new Finance Transformations.  

Accounts Payable Duties

• To process statement reconciliations of all suppliers across the site.
• To follow-up and resolve any supplier queries.
• To review and investigate any unallocated cash.
• To assist with debit balances, requesting refunds where appropriate.
• To assist with the requesting of VAT invoices after a proforma payment has been made.
• To support any process and system changes that are implemented for the improvement of the AP Process and deliverables.
• To assist with the setting up and then processing of invoices via Adaco.
• To process all utility invoices.
• To raise inter-company journals.
• To support with ERP testing, ensuring best practice.

Requirements / Qualifications:

• Good command in both spoken and written English and Japanese
• Strong sense of business acumen, analytical, communication and reporting skills.
• Must have previously worked with a Japanese entity and familiar with local financial rules and regulations.
• With a professional accounting qualification (preferably CPA, ACA, ACCA, CIMA or equivalent) is preferred.