The Role
Manage grant-funded project finances, including fund administration, budgeting, variance analysis, donor reporting, accounting, statutory compliance, audits, bank reconciliations, and financial monitoring. Maintain accurate project-wise records in Tally/ERP, process invoices and payments, coordinate with auditors, vendors, banks, donors, and project teams, and identify financial risks while ensuring compliance with donor guidelines and regulations.
Summary Generated by Built In
Job Title: Finance Executive
Branch Name: Thanal Head Office Malaparamba
Qualification: B.Com/M.com/CA Inter
Experience : 4-5 Years
Location: Malaparamba, Kozhikode
Employment Type: Full time
Department: Finance
1. Grant Fund Administration
Manage financial transactions related to grant-funded projects.
Ensure utilisation of funds strictly as per donor guidelines and project budgets.
Track fund allocations, disbursements, and project-wise expenditure.
2. Budgeting & Financial Planning
Assist in preparing project budgets, budget revisions, and cost projections.
Monitor budget vs. actuals and highlight deviations to project heads.
Support in developing financial plans for new grant proposals.
3. Donor Reporting & Compliance
Prepare financial reports for donors as per specified formats and timelines.
Ensure compliance with donor agreements, statutory norms, and organisational policies.
Maintain all financial documentation required for donor audits and monitoring visits.
4. Accounting & Record Keeping
Maintain project-wise accounting in accounting software (Tally/ERP).
Process payments, invoices, purchase orders, and vendor bills related to grants.
Manage bank reconciliations and maintain grant-wise ledgers.
5. Audit Support
Coordinate with internal and external auditors for project audits.
Ensure all vouchers, bills, and supporting documents are properly filed and available for review.
Implement audit recommendations and improve documentation practices.
6. Coordination & Stakeholder Support
Coordinate with project teams, vendors, and partner organisations for fund utilisation.
Liaise with banks, government stakeholders, and donor agencies on financial matters.
Support program teams by clarifying financial guidelines and processes.
7. Statutory Compliance
Ensure accurate and timely compliance with GST, TDS, PF/ESI (if applicable), and other financial regulations.
Maintain documentation for statutory audits.
8. Financial Monitoring & Control
Monitor cost efficiency and ensure expenditures align with approved budgets.
Review supporting documents for accuracy, relevance, and compliance.
Identify financial risks and recommend corrective actions.
Requirements
Knowledge of grant accounting and fund management
Proficiency in Tally/ERP and MS Excel
Strong documentation and reporting skills
Understanding of GST, TDS, and other statutory compliances
Accuracy in financial data and record keeping
Budgeting and variance analysis skills
Good communication and coordination abilities
Ability to meet deadlines and handle multiple projects
High integrity and confidentiality in financial matters
Skills Required
- B.Com, M.Com, or CA Inter qualification
- 4-5 years of experience
- Knowledge of grant accounting and fund management
- Proficiency in Tally/ERP and MS Excel
- Strong documentation and reporting skills
- Understanding of GST, TDS, PF/ESI, and other statutory compliances
- Accuracy in financial data and record keeping
- Budgeting and variance analysis skills
- Good communication and coordination abilities
- Ability to meet deadlines and handle multiple projects
- High integrity and confidentiality in financial matters
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The Company
What We Do
Thanal Trust is an environmental nonprofit working to promote environmental health and justice through research, advocacy, action, and education. Its programs focus on organic farming, agroecology, biodiversity conservation, zero-waste practices, sustainable livelihoods, tribal agriculture, and community-based climate and conservation initiatives. The organization collaborates with communities, schools, and partners to advance sustainable development and influence environmental policy at local and global levels.
