A dynamic distribution and warehouse-led business is seeking a meticulous and bilingual Financial Officer to manage critical financial administration and reconciliation functions. This on-site role is essential for maintaining the integrity of the company’s accounts receivable, accounts payable, and cash management systems. Monday - Friday 8am - 4.30pm.
The successful candidate will act as a key liaison between the finance, sales, and warehouse departments, ensuring that financial controls are strictly maintained. This position is ideal for a process-driven professional with extensive experience in retail key account reconciliations and the ability to navigate complex supplier portals.
Key Accounts & Receivable Management: Execute comprehensive reconciliations for major retail accounts; process credit notes, discounts, and returns while ensuring customer balances are collected and up to date.
Banking & Payment Processing: Perform monthly bank reconciliations and import transactions into the accounting system. Manage the end-to-end payment lifecycle, from verifying beneficiary bank letters to uploading payments for authorisation.
Accounts Payable Oversight: Conduct full creditor reconciliations, ensuring supplier statements align with internal records, and resolving any discrepancies regarding maintenance, repairs, and consumable bills.
Petty Cash Control: Maintain rigorous control and monthly reconciliation of physical petty cash, ensuring all expenditure is supported by valid records and correctly imported into the financial system.
Warehouse & Operational Finance: Coordinate the procurement of warehouse consumables; verify weekly casual wage payouts and align payment requests with company cash flow requirements.
Systems Administration: Manage financial payment requests via ClickUp and ensure all transactional data is matched accurately within the accounting framework.
Filing & Audit Readiness: Maintain a meticulous filing system for GRNs, remittances, and invoices, ensuring all historical documents are archived and saved correctly on the company drive for audit purposes.
Requirements
Retail Key Account Expertise: Proven experience performing complex reconciliations for major retailers, specifically utilizing Shoprite and Takealot supplier portals.
Technical Skills: Strong proficiency in Microsoft Excel is essential for data manipulation and reconciliation.
Bilingualism: Must be fluent in both Afrikaans and English to facilitate effective communication across all departments and stakeholders.
Reconciliation Accuracy: Exceptional attention to detail with a demonstrated ability to resolve financial discrepancies.
Experience within a warehouse, distribution, or FMCG environment.
Prior experience managing "Casual Wage" verifications.
Xero Accounting Software (Highly Advantageous)
Cin7 Inventory System (Highly Advantageous)
ClickUp (Project and Task Management)
Advanced Microsoft Excel
Benefits
- Opportunity to work in a structured environment with clear financial controls.
- Integral role within a collaborative team involving sales and warehouse operations.
- Stable, permanent in-office position
Skills Required
- Proven experience performing complex reconciliations for major retailers
- Strong proficiency in Microsoft Excel
- Must be fluent in both Afrikaans and English
- Exceptional attention to detail with a demonstrated ability to resolve financial discrepancies
- Experience within a warehouse, distribution, or FMCG environment
- Prior experience managing Casual Wage verifications
What We Do
RecruitMyMom is a South African recruitment agency specializing in placing skilled women, particularly professional mothers, in permanent, contract, freelance, and fractional roles. They connect local and global businesses with top-tier talent and focus on the economic empowerment of women.
