The Role
Support day-to-day and month-end accounting for LA and NY offices: process client payments, reconcile cash and bank activity, post A/P and reimbursements, maintain ledgers, run intercompany reconciliations, monitor AR and company credit card activity, and collaborate with US/UK finance teams and stakeholders on ad hoc projects.
Summary Generated by Built In
THE ROLE
The Finance Assistant is a key member of the Finance department based in Beverly Hills, California. This position will be responsible for ensuring the timely completion of the day-to-day and month-end activities of the Los Angeles and New York Offices.
Salary
$50-$55k Annual
KEY RESPONSIBILITIES
The Finance Assistant is a key member of the Finance department based in Beverly Hills, California. This position will be responsible for ensuring the timely completion of the day-to-day and month-end activities of the Los Angeles and New York Offices.
Salary
$50-$55k Annual
KEY RESPONSIBILITIES
- Assist with client payment processing, including recording checks, bank deposits, and ensuring accurate entry into the artist database.
- Ensure clients are paid accurately by maintaining payment records and verifying transactions.
- Review and reconcile daily cash receipts and update the cash book accordingly.
- Assist with month-end procedures, including bank reconciliations, General ledger reconciliations, journal uploads, and Intercompany Reconciliations.
- Generate and monitor outstanding accounts receivable ledger, reporting aged debt.
- Review and monitor company credit card activity in Ramp software.
- Process and post all A/P invoices and staff reimbursements within the company's finance software, controlling the process through to the weekly payment run.
- Maintain and reconcile the client recharge list for company expenses.
- Collaborate with finance staff across the US and UK to support accounting operations.
- Work closely with stakeholders outside of the finance team, being the point of contact for queries.
- Ad hoc projects where your skill and input are required.
ABOUT YOU
- Experience working in a similar role, such as Client Payment Processing, Accounts Payable Clerk, or general finance role.
- Ability to quickly learn and adapt to new processes and systems.
- Self-starter who thrives in an environment that requires initiative and the ability to drive improvements or change.
- Highly organized with the ability to manage multiple tasks and meet tight deadlines.
- Proven ability to collaborate effectively across teams while maintaining a positive and professional attitude.
- Strong attention to detail and accuracy.
- Easy-going with a can-do attitude, able to collaborate confidently with multiple personality types internally and externally.
- Basic Microsoft Excel skills, with the willingness and ability to further develop proficiency.
- Experience with NetSuite, In-Entertainment, Ramp, or other finance database systems is desirable.
- Interest in the media or entertainment industry.
- 100% employer paid medical, dental, vision, long-term disability & life insurance
- 401k program with employer contribution
- 10 annual holiday days plus holiday office closure
- Company-wide social events
- Fitness & wellness program
- Employee assistance program
- Personal growth opportunities
Skills Required
- Experience in a similar finance role (client payment processing, accounts payable, or general finance)
- Experience with month-end procedures, bank and general ledger reconciliations, journal uploads, and intercompany reconciliations
- Experience processing and posting A/P invoices, staff reimbursements, and managing weekly payment runs
- Ability to review and reconcile daily cash receipts and maintain cash book
- Basic Microsoft Excel skills with willingness to improve proficiency
- Strong attention to detail, accuracy, and ability to meet tight deadlines
- Proven ability to collaborate effectively across teams and act as point of contact for stakeholders
- Self-starter mindset with ability to learn new systems and drive process improvements
- Experience with NetSuite, In-Entertainment, Ramp, or other finance database systems
- Interest in the media or entertainment industry
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The Company
What We Do
Avalon is a global, integrated talent management and production company representing a diverse and distinctive client roster, including actors and writers. The company specializes in the production and distribution of comedic and dramatic television shows, operating as a brand management entity that manages talent in the entertainment industry while producing high-quality content for global audiences.
