Finance Assistant

JOB SUMMARY:

Performs accounting and financial duties for a department or unit. Works on projects with various funding sources, including sponsored research, and federal-restricted funds, grants, and contracts. Performs audit functions to assure accuracy and compliance with internal and external regulations. Selects and applies established procedures appropriately.

KEY RESPONSIBILITIES:

• Tracks all PO items received in DPA and Non-PO items received in Finance mailbox for payment processing ensuring items are processed within the established lead time by the finance department.

• Conducts review of supporting documentation of items for payment to vendors and employees, and liquidation and coordinates with the relevant departments on any missing and incomplete documents and prepares accounting entries in DPA and GFAS.

• Uploads payment in the online banking facility of the country office.

• Assists in different audits conducted in the country office.

• Responsible for maintaining the completeness and orderliness of the hard copies of accounting files such as payment vouchers, journal vouchers,

• Provide payment advice to suppliers and certificate of withholding tax (BIR 2307).

• Prepares bi-monthly payroll of CO employees.

• Monitors advances issued to employees, consultants, and 3rd parties by ensuring that liquidation reports are submitted within 21 days post activities.

• Performs other related duties as assigned.

MINIMUM REQUIREMENTS:

• Strong knowledge of concepts, practices, and procedures with Generally Accepted Accounting Principles (GAAP), budgeting, and internal control theories and practices. Working knowledge of general office practices and administrative procedures. Excellent oral and written communication skills.

• Excellent quantitative and analytical skills.

• Strong critical thinking and problem-solving skills.

• Advanced MS Excel skills (creating spreadsheets and using financial functions). Familiarity with accounting software is a plus.

• Ability to handle complex and confidential information with discretion.

• Ability to work well with others.

• Detail-oriented and capable of identifying errors, verifying and analyzing financial data, and preparing reports.

WORKING CONDITIONS AND TRAVEL REQUIREMENTS:

• Frequent interaction with program, administrative and other staff, implementing agencies, and banks.

• Typical office environment.

• Ability to sit and stand for extended periods and lift 5 lbs.

• Travel requirements; Less than 10%

EDUCATION/EXPERIENCE: 

• Bachelor’s degree in accounting or equivalent.

• Must have 1-3 years of accounting or finance experience.

• Articulate, professional, and able to communicate clearly and positively with clients and staff.

• Must be able to read, write, and speak fluent English. Must be fluent in the host country language as appropriate

• Computer spreadsheet experience required.

• Prior experience working with international NGOs and government organizations will be an advantage.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email [email protected].
FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

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