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A North American leader in analytical services, delivering precise & trustworthy results for over 45 years.
The Role
Coordinates corporate administrative functions including vehicle fleet management, travel bookings, corporate credit card reconciliation, accounts payable support, lease and rent administration, purchasing support, reporting, and special projects. Maintains accurate records, monitors renewals and obligations, supports employees and vendors, and handles confidential financial and corporate information with discretion.
Summary Generated by Built In
Your future is bright at AGAT!At AGAT Laboratories, we are the next step in your career! By joining AGAT, you become part of a dynamic, purpose-driven team that fosters innovation, collaboration, and personal growth. Our dedicated professionals come together every day with passion and determination, leveraging cutting-edge science to deliver solutions that drive progress and create a more sustainable, healthier world.
Who we are looking for:
As a Finance & Administration Coordinator, you will provide key administrative and coordination support across AGAT's corporate operations while working closely with the Controller, Accounting team, employees, managers, vendors and service providers.
This position is responsible for several important company-wide administrative functions, including fleet administration, corporate travel, corporate credit cards, lease and rent administration, purchasing support and reporting.
We are looking for someone who takes ownership of their responsibilities, pays close attention to detail and is comfortable working independently while coordinating across the organization.
What you will be doing:
AGAT Laboratories is a premier full-service laboratory operating at the cutting edge of science and innovation across North America. Our expertise spans geochemistry, biochemistry, chemistry, microbiology, geology, and engineering, enabling us to deliver comprehensive analytical solutions. These services drive progress in industries such as Mining, Environmental, Energy, Transportation, Industrial, Agri-Food, and Life Sciences.
We pride ourselves on our state-of-the-art technology, diverse expertise, and commitment to providing precise, timely, and reliable results. Beyond our technical excellence, AGAT Laboratories believes in the power of strong client relationships, fostering trust and collaboration to ensure mutual success.
Our Commitment to Community and Philanthropy:
At AGAT, we strive not only to advance science but also to make a positive impact in our communities. The AGAT Foundation is at the heart of our philanthropic efforts, supporting initiatives that improve education, environmental stewardship, and community well-being.
Through partnerships with local organizations, volunteer activities, and donations, the AGAT Foundation champions programs that inspire future generations, promote sustainable practices, and provide support to those in need. Whether funding scholarships, participating in environmental cleanups, or supporting health and wellness initiatives, AGAT is deeply invested in giving back.
Our work extends beyond the laboratory—we’re committed to creating a brighter future for our employees, clients, and the communities we serve.
Join AGAT Laboratories to be part of an organization that values not just scientific innovation but also meaningful connections and lasting contributions to society.
Inclusion and Diversity:
AGAT Laboratories is an equal opportunity employer, committed to fostering an inclusive and barrier-free workplace. If you require accommodation during any stage of the recruitment process, please inform us confidentially, and we will work to meet your needs.
Thank You for Your Interest:
We appreciate the time and effort of every applicant. Only those selected for interviews will be contacted.
Who we are looking for:
As a Finance & Administration Coordinator, you will provide key administrative and coordination support across AGAT's corporate operations while working closely with the Controller, Accounting team, employees, managers, vendors and service providers.
This position is responsible for several important company-wide administrative functions, including fleet administration, corporate travel, corporate credit cards, lease and rent administration, purchasing support and reporting.
We are looking for someone who takes ownership of their responsibilities, pays close attention to detail and is comfortable working independently while coordinating across the organization.
What you will be doing:
- Coordinate, administer, and maintain AGAT's vehicle fleet, including registrations, maintenance scheduling, fuel cards, insurance documentation and vehicle assignments.
- Monitor upcoming renewals, maintenance requirements and other fleet obligations.
- Administer and maintain the corporate travel booking portal and ensure travel arrangements comply with corporate policies and approved procedures.
- Assist employees with travel bookings and travel-related inquiries.
- Review, reconcile and process monthly corporate credit card statements and supporting documentation.
- Follow up with cardholders regarding outstanding receipts, discrepancies and expense information.
- Provide administrative support for accounts payable and other accounting functions.
- Assist the Controller and Accounting team with reporting, schedules and special projects as required.
- Maintain AGAT's rent and lease schedules and ensure information remains accurate and current.
- Monitor lease obligations, renewal dates and rent payments.
- Coordinate documentation and communications with landlords and property management representatives.
- Handle confidential corporate and financial information with professionalism and discretion.
- Minimum 3 years of administrative experience within a professional or corporate environment.
- Strong working knowledge of Microsoft Excel, Outlook and Microsoft Office.
- Excellent written and verbal communication skills.
- Strong organizational, planning and time-management skills.
- Demonstrated attention to detail and accuracy.
- Ability to manage multiple responsibilities and deadlines in a fast-paced environment.
- Ability to work independently, take ownership and follow matters through to completion.
- Strong judgment, professionalism and discretion when dealing with confidential corporate and financial information.
- Comfortable communicating and working with employees and management at different levels of the organization.
- Experience with accounting administration, corporate credit cards, fleet management, leases or procurement would be considered an asset.
AGAT Laboratories is a premier full-service laboratory operating at the cutting edge of science and innovation across North America. Our expertise spans geochemistry, biochemistry, chemistry, microbiology, geology, and engineering, enabling us to deliver comprehensive analytical solutions. These services drive progress in industries such as Mining, Environmental, Energy, Transportation, Industrial, Agri-Food, and Life Sciences.
We pride ourselves on our state-of-the-art technology, diverse expertise, and commitment to providing precise, timely, and reliable results. Beyond our technical excellence, AGAT Laboratories believes in the power of strong client relationships, fostering trust and collaboration to ensure mutual success.
Our Commitment to Community and Philanthropy:
At AGAT, we strive not only to advance science but also to make a positive impact in our communities. The AGAT Foundation is at the heart of our philanthropic efforts, supporting initiatives that improve education, environmental stewardship, and community well-being.
Through partnerships with local organizations, volunteer activities, and donations, the AGAT Foundation champions programs that inspire future generations, promote sustainable practices, and provide support to those in need. Whether funding scholarships, participating in environmental cleanups, or supporting health and wellness initiatives, AGAT is deeply invested in giving back.
Our work extends beyond the laboratory—we’re committed to creating a brighter future for our employees, clients, and the communities we serve.
Join AGAT Laboratories to be part of an organization that values not just scientific innovation but also meaningful connections and lasting contributions to society.
Inclusion and Diversity:
AGAT Laboratories is an equal opportunity employer, committed to fostering an inclusive and barrier-free workplace. If you require accommodation during any stage of the recruitment process, please inform us confidentially, and we will work to meet your needs.
Thank You for Your Interest:
We appreciate the time and effort of every applicant. Only those selected for interviews will be contacted.
Skills Required
- Minimum 3 years of administrative experience in a professional or corporate environment
- Working knowledge of Microsoft Excel, Outlook, and Microsoft Office
- Excellent written and verbal communication skills
- Strong organizational, planning, and time-management skills
- Demonstrated attention to detail and accuracy
- Ability to manage multiple responsibilities and deadlines in a fast-paced environment
- Ability to work independently, take ownership, and follow matters through to completion
- Strong judgment, professionalism, and discretion with confidential corporate and financial information
- Ability to communicate and work with employees and management at different organizational levels
- Experience with accounting administration, corporate credit cards, fleet management, leases, or procurement
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The Company
What We Do
Since 1979, AGAT Laboratories has been empowering clients with trustworthy data and unmatched client relations. We support clients with precise analytical testing in meaningful projects from Environmental to Industrial to Energy. Throughout the past four decades, we’ve continued to grow our lab network to take on growing demands in industries such as Metals & Minerals, Life Sciences, Agri-Food, Transportation & Construction, and Forensics. With a full-service approach, and over 40 specialized coast-to-coast laboratories, we’re offering solutions to client challenges throughout North America and beyond. Working with AGAT is collaborative and driven by our purpose — Service Beyond Analysis. We work in partnership with you, taking time to understand your needs. You’ll get the care and attention of a dedicated project manager and passionate experts in science you can trust for routine, specialized, and custom analytical testing. Using developing technologies and modern instrumentation, we provide you with the accuracy you need to feel confident in your decisions, while supporting your projects throughout their life cycles. Rooted in a belief that integrated science leads to innovation, we work with a multidisciplinary approach. Bridging specialties in chemistry, biochemistry, microbiology, geology, engineering, and specialty analysis, our labs work in unison towards strategic decision-making and problem-solving alongside our clients. Leveraging a 45-year history in analytical testing, we continue to look forward to welcoming new labs, clients, and developments in science to help us change the world sample by sample.
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