An established company in the construction industry requires a Finance Administrator to spearhead the data processing, information management, and basic bookkeeping workflows for its Johannesburg South office. This part-time opportunity is structured as a three-month fixed-term contract working Monday to Friday, 20 hours per week, with flexibility to accommodate either an 08:00–12:00 or 09:00–13:00 schedule. Reduced hours will be required after the initial 3 month period for maintenance.
Key Responsibilities:
Data Capture & Financial Administration: Efficiently capture, update, and reconcile invoice data across Zoho and the company’s internal accounting programme to ensure flawless financial record-keeping.
Information Architecture: Conceptualise, build, and maintain a highly organised hardcopy filing system from the ground up, ensuring seamless document tracking and security.
Costing Sheet Management: Populate and update project costing sheets with precise financial metrics to assist ownership with ongoing profitability analysis.
Timesheet Coordination: Oversee the accurate collection and digital capture of periodic timesheets for a workforce of 31 employees, ensuring data readiness for payroll processing.
Advanced Spreadsheet Optimisation: Utilise advanced spreadsheet functionalities to manipulate data, generate clear updates, and support general business analytics once foundational filing systems are digitised.
Requirements
Proven experience in a technical administrative, data capture, or office support capacity, ideally within the construction, engineering, or built-environment sectors.
Intermediate demonstrable proficiency in Microsoft Excel (essential for data management and formula execution).
Solid foundational knowledge of basic bookkeeping or accounting workflows.
Pronounced attention to detail and an innate capability to self-audit high volumes of financial data.
Strong organizational skills with the capacity to establish order and structure in a fast-evolving administrative workspace.
Preferred Qualifications:
Matric (Grade 12) with a strong commercial or mathematical focus.
A relevant certificate or diploma in Business Administration, Bookkeeping, or Office Management is highly advantageous.
Required Software Skills:
Microsoft Excel – Intermediate
Zoho Books knowledge highly advantageous
Accounting/Bookkeeping Software knowledge
Benefits
Skills Required
- Proven experience in technical administration, data capture, or office support (preferably construction/engineering)
- Advanced Microsoft Excel proficiency (complex formulas, data manipulation)
- Foundational bookkeeping or accounting workflow knowledge
- Experience with Zoho (highly advantageous)
- Experience with accounting/bookkeeping software
- Strong attention to detail and ability to self-audit high volumes of financial data
- Organizational skills and ability to establish and maintain filing systems (hardcopy and digital)
- Ability to manage and capture timesheets for ~31 employees for payroll readiness
- Advanced spreadsheet optimisation and data analysis to support business analytics
- Matric (Grade 12) with commercial/mathematical focus (preferred)
- Certificate or diploma in Business Administration, Bookkeeping, or Office Management (preferred)
What We Do
RecruitMyMom is a South African recruitment agency specializing in placing skilled women, particularly professional mothers, in permanent, contract, freelance, and fractional roles. They connect local and global businesses with top-tier talent and focus on the economic empowerment of women.
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