Finance Administrator

POSITION SUMMARY:

The Finance Administrator provides administrative and financial support to the Finance Department, with primary responsibilities supporting the Accounts Payable and Credit functions. The role is responsible for maintaining accurate financial records, assisting with account reconciliations, processing payments, organizing and verifying financial documentation, and supporting the timely resolution of customer and vendor-related matters.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Assist A/P team with vendor document verification, copying, recording and posting in the system
• Assist with sorting and organizing files and boxes for storage for the department.
• Assist the Finance Manager in sorting and organizing documents and following up on related matters as needed.
• Reconcile various vendor accounts for A/P team
• Assist A/P staff with overflow of duties (photocopies and verifying account balances).
• Assist Credit department in downloading, organizing and emailing invoice copies to customers
• Process credit card payments and email payment confirmations to customers
• Manage and record daily deposit slips in Excel spreadsheet format and reconcile to monthly billing.
• Audit and verify monthly billings.
• Maintain monthly Excel Smartsheet for vendor rebates.
• Assist Credit Analysts in processing documents (invoices, statements, credits, etc.) as requested by customers.
• Assist Credit Department with filing of documents
• Assist the CFO Finance team in additional duties as needed and assigned.

MINIMUM QUALIFICATIONS & REQUIREMENTS:

• Associate’s Degree in Business Administration, Accounting, Finance, or a related field preferred.
• 1–2 years of experience in finance, accounting, accounts payable, credit, or general office administration preferred.
• Equivalent combination of education and relevant work experience may be considered.
• Working knowledge of Microsoft Office Suite, particularly Microsoft Excel and Word.
• Basic understanding of accounts payable, accounts receivable, invoicing, payments, and account reconciliation.
• Ability to accurately verify, record, organize, and maintain financial documentation.
• Experience working with spreadsheets and maintaining financial records.
• Strong attention to detail and numerical accuracy.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills.
• Exceptional customer service and interpersonal skills, with the ability to communicate professionally with customers, vendors, and internal colleagues.
• Ability to handle confidential financial information with discretion.

CORPORATE COMPLIANCE RESPONSIBILITIES:

• Understands and adheres to Bahamas Food Services compliance standards as they appear in the Corporate Compliance Policy, Code of Conduct and Conflict of Interest Policy.
• Keeps abreast of all Company regulations, and policies as they presently exist and as they change or are modified.