Working Hours: 11 - 19 GMT+2
Location: Belgrade, Serbia, Hybrid, with coming to the office 4-8 times per month
We are seeking a motivated and detail-oriented Finance Assistant to join our growing team. In this entry-level role, you’ll work alongside experienced professionals, supporting the day-to-day financial operations of U.S.-based clients in the cannabis industry.
This is an excellent opportunity for individuals looking to build their skills and grow within a collaborative and mission-driven startup environment.
In this role, you’ll manage routine client deliverables independently and demonstrate growing credibility and ownership. You’ll apply best practices while suggesting small process optimizations. You’ll actively contribute to team initiatives, provide informal support to peers, and consistently demonstrate proficiency in your role-specific responsibilities.
- Handle AP/AR, invoicing, and payment follow-ups
- Maintain finance inbox and financial records
- Reconcile transactions and support reporting
- Organize files in QBO and Google Drive
- Support payroll processing, including time tracking, employee setup, and summary preparation
- Process employee expense reports and ensure policy compliance
- Identify process improvements and support team training
- Use finance tools like QBO, Google Workspace, and CRM systems
Requirements
Education
- Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred
Experience
- 2+ years of relevant finance, accounting, or administrative experience
- Experience with AP/AR, payroll support, or bookkeeping in a high-volume environment is a plus
Tools
- QuickBooks Online (QBO) or similar accounting tools
- Google Workspace (Docs, Sheets, Drive)
- Familiarity with Bill.com and CRM platforms preferred
Skills
- Fluent in English (C1 level)
- Strong attention to detail and organizational skills
- Effective time management and task prioritization
- Ability to handle sensitive financial data with discretion
- Proactive mindset with a focus on continuous improvement
Benefits
- Fully remote position
- Internal Learning and Development Advisor / Consultant to support your growth
- Salary increase opportunities based on performance
- Opportunities for professional growth; working with the largest companies in the expanding cannabis industry ($10M+ monthly revenues)
Company Values
We are guided by curiosity, collaboration, and persistence. We seek to understand deeply, work collectively to solve complex challenges, and remain resilient in pursuit of meaningful, long-term impact. These principles shape how we operate as a team and how we support the success of our clients.
Ready to make a difference together? We’d love to hear from you!
Skills Required
- Associate's or Bachelor's degree in Accounting, Finance or related field preferred
- 2+ years of relevant finance, accounting, or administrative experience
- Experience with AP/AR, payroll support, or bookkeeping
- Fluent in English (C1 level)
- Strong attention to detail and organizational skills
What We Do
HQ handles the nitty gritty administrative work that is required to run a successful cannabis business. We help sales administration; accounting, and collections. We have years of experience in the Cannabis space and deliver high quality work. If you want to join our team, check out our career page below: https://www.tryheadquarters.com/careers We do this by deploying teams skilled in data analysis / accounting / operations and letting them come up with custom made solutions for each client. For our employees we focus on constantly up-skilling so we can meet the challenges presented to us by our clients. If you're interested in working with us, please leave you email & LinkedIn Profile here: http://www.headquarters.co/jobs —- Together we can push humanity forward.
