ExecuJet Middle East is currently seeking an FBO Airside Pass Administrator to fill a vacancy within our Flight Operations division to be based in Dubai, U.A.E.
ExecuJet delivers excellence in a comprehensive range of business aviation services tailored to our clients and partners. We are dedicated to safety and strive for creating a fulfilling workplace through cultivating genuine, open, and engaging relationships with passionate colleagues.
FBO Airside Pass Administrator will be responsible for administering and controlling the airside pass system by processing applications, maintaining accurate records, ensuring compliance with airport security requirements, and coordinating with airport authorities to facilitate safe and secure access to restricted operational areas. Ensuring that only authorized individuals and vehicles can access restricted airport areas while meeting airport security and aviation regulations.
Qualification
High school diploma or equivalent required in Aviation Management, Business Administration, logistics or related field.
Work Experience Required
- Must be fluent in Arabic
- Hold a valid UAE driving license
- Minimum of 2 years of Administration experience
- Minimum of 2 years Customer Service experience
- Ability to mulitask
- Calm under pressure and an even-tempered personality
- Teamplayer
- Strong communication and customer service skills
Background
Corporate Aviation essential
Languages
Fluency in written and spoken English and Arabic. Additional languages would be advantageous.
IT Skills
Basic Skills – Microsoft Office
Responsibilities
- Process new airside pass applications, renewals, replacements, and cancellations.
- Verify applicant documentation, identity, and eligibility according to airport security policies.
- Coordinate required security clearances, background checks, and mandatory training.
- Maintain accurate databases and records of all issued passes.
- Monitor pass expiry dates and notify departments of upcoming renewals.
- Issue, collect, and deactivate employee, contractor, visitor, and vehicle passes.
- Liaise with airport authorities, security departments, and regulatory agencies regarding pass approvals and compliance.
- Conduct periodic audits of active passes and access permissions.
- Ensure compliance with airport security regulations, company procedures, and applicable aviation authority requirements.
- Investigate and report lost, stolen, or misused passes.
- Prepare reports on pass issuance, renewals, audits, and compliance metrics.
- Provide guidance to employees and contractors on airside access procedures and security requirements.
- These duties are indicative of the role and are not exhaustive and may change to meet the Companies Business Objectives from time to time as required by your Manager.
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Character Profile
Professional
Flexibility
Team Player/ works well without supervision
Works well under pressure
Proactive
Skills Required
- High school diploma or equivalent in Aviation Management, Business Administration, Logistics, or a related field
- Fluency in written and spoken Arabic
- Fluency in written and spoken English
- Valid UAE driving license
- Minimum 2 years of administration experience
- Minimum 2 years of customer service experience
- Corporate aviation experience
- Strong communication and customer service skills
- Ability to multitask
- Calm and even-tempered personality
- Teamwork and ability to work without supervision
- Basic Microsoft Office skills
- Additional languages
What We Do
Luxaviation Group is one of the largest private aircraft operators in the world, specializing in business and private aviation. The company provides a comprehensive suite of services, including private jet and helicopter charter, aircraft management, sales and acquisitions, and VIP terminal (FBO) management. Operating globally, it is committed to the highest standards of safety and quality to deliver bespoke luxury travel experiences.
