Export/Import Documentation Coordinator (Bilingual- English/Spanish)

This position is for ATEC Logistics LLC, a subsidiary of Armada. Founded in 1989 and based in Maitland, Florida, ATEC (www.atecsystems.com) is a logistics provider with expertise in the areas of global ocean shipping, export documentation, and order management services.

SUMMARY

ATEC is presently in search of a Documentation Coordinator responsible for the preparation and processing of documents related to export and import shipments. This role encompasses the processing of AES / ISF filings and export documentation, which includes the shipper’s letter of instructions and Certificates of Origin; reviewing and approving the Bill of Lading; and ensuring adherence to all departmental regulations concerning U.S. and International export laws and requirements.

The ideal candidate must demonstrate exceptional attention to detail, strong communication abilities, and effective problem-solving skills. Additionally, fostering positive working relationships through proactive service is of equal importance. The salary for this position is $43,800 and requires employees to work onsite 5 days per week.

RESPONSIBILITIES

• Create, review and provide approval for all Bill of Ladings
• Create and/or review import and export documentation to ensure compliance and accuracy
• Ensure that the export process is following and complying with Customs and all Federal agencies
• Process all inquiries in a timely and professional manner
• Effectively resolve problems by utilizing internal and external resources and by determining the best course of action

EDUCATION AND EXPERIENCE REQUIREMENTS

Minimum:

• 1-5 years working experience of Ocean Export/Import documentation and regulations
• Bi-lingual English/Spanish (Fluent Verbal & Written) is a must

Preferred:

• Bachelor’s Degree preferred
• Excellent Excel Skills: Proficiency in Microsoft Excel and other Microsoft suite programs. 
• Excellent communication and organizational skills
• Must be detail oriented, multitasking and able to prioritize
• Ability to solve problems and follow up with issues
• Outstanding attention to detail and follow instructions

LANGUAGE AND TECHNICAL SKILLS REQUIREMENTS

• Outstanding Work Ethic: Demonstrated commitment to responsibility, punctuality, and reliability.
• Excellent communication skills, including listening, written, oral, and demonstrated group presentation.   
• Fluent in English and Spanish (Written and Verbal): Ability to communicate effectively in both languages.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. 

Work is usually performed in an office environment with normal noise levels. Involves prolonged sitting and computer/phone usage. 

DISCLAIMER

This job description is not intended, and should not be construed to be, an exhaustive list of all responsibilities, skills, efforts or working conditions associated with the job. It is intended, however, to be an accurate reflection of those principal job elements essential for making decisions related to job performance, employee development and compensation. As such, the incumbent may perform other duties and responsibilities as required. Its contents imply no contractual obligation and may be changed by the company at any time.