ISANA Academies Jobs

Expanded Learning Site Coordinator (ISANA Octavia)

ISANA Academies

Expanded Learning Site Coordinator (ISANA Octavia)

Reposted 2 Months Ago

Be an Early Applicant

90065, Los Angeles, CA, USA

In-Office

23-35 Hourly

Junior

Edtech

The Role

Part-time site leader overseeing day-to-day expanded learning operations: supervise and coach staff, hire and train instructors, ensure ISANA/LACOE/CDE compliance, manage records, conduct investigations, approve timesheets, and run professional development.

Summary Generated by Built In

Expanded Learning Site Coordinator

Department: Expanded Learning
Position: Expanded Learning Site Coordinator
Position Number: 2120
Position Type: Part-Time
Classification: Classified, Non-Exempt
Work Schedule: Between 12:00pm - 6:15pm
Reports To: Expanded Learning Program Administrator or Designated Supervisor
Work Location: Assigned ISANA Academies School Site
Salary Range: $23.12 –$34.98 per hour
Starting Pay: $23.12
Pay Periods: 21 Pay Periods
Travel: As Required

Position Summary

The Expanded Learning Site Coordinator is responsible for supporting the effective administration, supervision, and daily operations of the Expanded Learning Program at an assigned ISANA Academies school site. The primary purpose of this position is to ensure that site-level program operations adhere to applicable Los Angeles County Office of Education (LACOE), California Department of Education (CDE), and ISANA Academies requirements, policies, and compliance standards.

The Site Coordinator oversees and supports program staff, including Program Leaders, Academic Support Program Leaders, and contracted enrichment instructors. Responsibilities include staff supervision, recruitment support, interviewing and hiring recommendations, staff coaching and observations, professional development, student supervision and discipline, attendance monitoring, timesheet review and approval, and maintenance of accurate program records.

The Site Coordinator collaborates with school administrators, program personnel, families, community partners, and other stakeholders to support high-quality expanded learning opportunities and maintain a safe, engaging, and productive environment for students. The successful candidate demonstrates leadership, organizational skills, sound judgment, effective communication, accountability, and a commitment to continuous improvement.

The employee is committed to fostering a diverse, equitable, and inclusive environment in which individuals from various cultural, ethnic, racial, and religious backgrounds, as well as diverse gender identities, sexual orientations, and abilities, are valued and respected. ISANA Academies strives to ensure that its educational practices, workplace culture, and curriculum reflect the histories, perspectives, and experiences of all people.

This job description is not intended to be an exhaustive list of all duties, knowledge, or abilities associated with this classification but is intended to accurately reflect the principal job responsibilities and requirements.

Essential Duties and Responsibilities

1. Expanded Learning Program Operations and Compliance

Assist in managing the day-to-day operations of the Expanded Learning Program at the assigned school site.
Ensure that site-level activities adhere to applicable LACOE, CDE, ISANA Academies, and program-specific requirements.
Monitor program implementation to ensure compliance with established policies, procedures, attendance requirements, student supervision standards, and applicable staff-to-student ratios.
Maintain accurate and complete program records, including attendance, suspensions, injuries, and parallel program documentation.
Conduct regular reviews and monthly audits of attendance records and other required program documentation.
Identify compliance concerns, operational challenges, and areas requiring corrective action, and communicate them to the appropriate administrator.
Assist with implementing program procedures, schedules, activities, and operational improvements.
Ensure that required documentation is completed, submitted, and maintained within established timelines.
Participate in required CEG mandatory trainings and other applicable program training.
Perform other related duties as assigned.

2. Staff Supervision, Recruitment, and Development

Supervise and support Program Leaders, Academic Support Program Leaders, and contracted enrichment instructors.
Participate in staff interviews and provide hiring recommendations in accordance with established organizational procedures.
Observe staff performance and provide constructive feedback, coaching, and guidance.
Assist with onboarding, training, and professional development for program staff.
Organize and deliver professional development seminars and training sessions at the school-site and organizational levels, as assigned.
Communicate program expectations, performance standards, operational procedures, and compliance requirements to staff.
Model professional conduct, positive leadership, appropriate communication, and effective student engagement at all times.
Monitor staff attendance, punctuality, performance, and adherence to assigned schedules.
Address staff concerns and performance issues appropriately and refer matters requiring further action to the designated supervisor.
Promote teamwork, accountability, collaboration, and continuous improvement among program personnel.
Perform other related duties as assigned.

3. Student Supervision, Safety, and Discipline

Support a safe, structured, inclusive, and engaging environment for students participating in the Expanded Learning Program.
Monitor student behavior and assist staff with implementing established behavioral expectations and student supervision procedures.
Conduct student disciplinary investigations as assigned, documenting relevant information and communicating findings to the appropriate administrator.
Respond appropriately to student conflicts, behavioral concerns, injuries, and emergencies in accordance with established procedures.
Ensure that student supervision requirements and staff-to-student ratios are maintained.
Provide classroom or program activity coverage when necessary to maintain required staff-to-student ratios.
Communicate student safety concerns and significant incidents to the appropriate school administrator or designated supervisor.
Maintain accurate documentation of suspensions, injuries, behavioral incidents, and other required student-related records.
Support positive student relationships and promote respectful, equitable, and culturally responsive interactions.
Protect student confidentiality and handle sensitive information in accordance with applicable policies and laws.
Perform other related duties as assigned.

4. Attendance, Timesheets, and Recordkeeping

Collect, review, and approve staff timesheets in accordance with established procedures and delegated approval authority.
Ensure that staff time records are accurate, complete, and submitted within required deadlines.
Input student attendance data and maintain accurate attendance records.
Conduct monthly attendance audits and review documentation for completeness and accuracy.
Identify discrepancies in attendance records, timesheets, or other program documentation and coordinate corrections as appropriate.
Maintain records related to student attendance, suspensions, injuries, and parallel program activities.
Organize and maintain program files and supporting documentation for internal reviews, audits, and compliance monitoring.
Maintain confidentiality and appropriate access controls for student, employee, and organizational records.
Communicate relevant documentation requirements and deadlines to program staff.
Perform other related duties as assigned.

5. Communication and Stakeholder Collaboration

Establish and maintain positive working relationships with students, families, school administrators, teachers, program staff, contracted enrichment instructors, and community partners.
Communicate effectively and professionally through verbal, written, and electronic methods.
Provide staff with clear guidance regarding program expectations, schedules, procedures, and compliance requirements.
Communicate operational updates, program concerns, student incidents, and staffing needs to the appropriate administrator.
Respond to questions and concerns from families and stakeholders in a professional, respectful, and timely manner.
Participate in required meetings, trainings, planning sessions, and collaborative activities.
Support coordination between the Expanded Learning Program and regular school-day operations.
Maintain confidentiality regarding student, employee, family, and organizational information.
Perform other related duties as assigned.

6. Professional Responsibilities

Follow ISANA Academies policies, procedures, safety protocols, and professional expectations.
Demonstrate leadership, dependability, flexibility, sound judgment, and ethical conduct.
Maintain accurate records and complete assigned documentation within established timelines.
Comply with applicable federal and state laws, the ISANA Academies Charter, Governing Board policies, program requirements, and directives from the designated supervisor.
Attend required CEG trainings, organizational meetings, and professional development activities.
Maintain appropriate professional boundaries with students, families, colleagues, and community partners.
Work collaboratively to identify opportunities for improving program quality, staff effectiveness, student engagement, and operational efficiency.
Work additional hours when required by program needs and approved in accordance with applicable policies.
Perform other related duties as assigned.

Qualifications

Minimum Qualifications

Education and Training

Candidates must meet the applicable educational requirements for the position, including:

Completion of at least 48 college semester units or an approved equivalent, subject to applicable program requirements and HR verification.
Completion of required ISANA Academies onboarding, safety training, and compliance training.
Participation in required CEG mandatory trainings and other applicable Expanded Learning Program training.
Completion of additional job-related training as required by ISANA Academies, LACOE, CDE, or applicable program standards.

Alternative Qualifications, if Applicable

Any approved equivalent educational qualifications or alternatives accepted under applicable program requirements and ISANA Academies policies.

Experience

At least 1.5 years of experience as a Celerity Assistant Site Coordinator.
Experience supervising, coaching, or supporting program staff is required or strongly preferred, consistent with applicable hiring requirements.
Experience managing student attendance, staff timesheets, program documentation, and compliance records is preferred.
Experience working in an educational, school-site, or expanded learning program setting is preferred.
Experience working with diverse student populations, families, and stakeholder groups is preferred.
Experience conducting staff observations, supporting professional development, and addressing student behavioral concerns is preferred.

Knowledge, Skills, and Abilities

Knowledge of:

Applicable LACOE, CDE, ISANA Academies, and Expanded Learning Program requirements and compliance standards.
School-site operations, student supervision, and program administration practices.
Staff supervision, coaching, performance observation, and professional development practices.
Student behavior management, disciplinary procedures, and incident documentation.
Attendance tracking, timesheet processing, recordkeeping, and monthly audit procedures.
Staff-to-student ratio requirements and procedures for maintaining appropriate supervision.
Confidentiality requirements and appropriate handling of student and employee information.
Basic computer applications, electronic recordkeeping systems, and administrative reporting tools.
Culturally responsive practices and strategies for maintaining positive relationships with students, families, and staff.

Ability to:

Manage daily program operations and coordinate multiple responsibilities effectively.
Supervise, coach, observe, and support program staff.
Conduct interviews and provide appropriate hiring recommendations.
Organize and deliver professional development and staff training.
Monitor program compliance and identify operational issues requiring corrective action.
Review and approve timesheets in accordance with established procedures and delegated authority.
Input, review, and audit attendance records accurately.
Maintain complete and accurate records of student attendance, suspensions, injuries, and other program activities.
Conduct student disciplinary investigations and document findings objectively.
Maintain required staff-to-student ratios and provide program coverage when necessary.
Communicate effectively verbally and in writing.
Establish and maintain positive professional relationships with students, families, staff, administrators, and community partners.
Exercise sound judgment, discretion, and professionalism when handling sensitive information.
Prioritize tasks, meet deadlines, and adapt to changing operational needs.
Demonstrate leadership, accountability, flexibility, and cultural responsiveness.
Perform the essential functions of the position with or without reasonable accommodation.

Preferred Qualifications

Additional college coursework or a degree in education, child development, human services, recreation, leadership, or a related field.
Experience managing or coordinating expanded learning, after-school, youth development, or academic support programs.
Experience with staff recruitment, supervision, coaching, and professional development.
Experience with compliance monitoring, attendance audits, timesheet approval, and program reporting.
Familiarity with LACOE and CDE requirements applicable to expanded learning programs.
Strong computer skills and experience with attendance tracking, scheduling, timesheet, and recordkeeping systems.
Bilingual or multilingual communication skills relevant to the school community.
Experience working with diverse student populations and families.

Physical Demands

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.

The employee may be required to:

Stand, sit, walk, bend, stoop, kneel, reach, or move throughout the workday, as applicable.
Move between classrooms, program areas, offices, playgrounds, and other assigned school-site locations.
Use hands and fingers to operate computers, keyboards, telephones, and standard office equipment.
Read printed materials, review program records, and view computer screens for extended periods.
Communicate effectively in person, electronically, and by telephone.
Occasionally lift, carry, push, or pull program materials, supplies, and equipment as necessary to perform assigned duties.
Respond promptly to student supervision needs and program-related emergencies.
Perform other physical activities necessary to carry out the essential functions of the position.

Working Conditions

Work is performed primarily at an assigned ISANA Academies school site.
The position involves regular interaction with students, families, school administrators, teachers, program staff, contracted enrichment instructors, and community partners.
The work environment may include classrooms, offices, playgrounds, multipurpose rooms, outdoor activity areas, and other designated school facilities.
The employee may experience moderate noise levels, interruptions, and changing priorities associated with student supervision and program operations.
Some overtime may be required based on program needs and must be handled in accordance with applicable wage and hour requirements.
Participation in meetings, professional development, mandatory training, and organizational activities may require schedule adjustments.
Occasional travel to other school sites, training locations, or organizational meetings may be required.
Additional working conditions specific to the position may apply.

Licenses, Certifications, and Employment Requirements

Prior to employment and throughout employment, employees must maintain applicable clearances, credentials, and training requirements, including:

Department of Justice (DOJ) and Federal Bureau of Investigation (FBI) fingerprint clearance.
Tuberculosis (TB) clearance in accordance with applicable California law.
Mandated Reporter Training, when required.
Completion of required ISANA Academies onboarding, safety training, and compliance training.
Participation in required CEG mandatory trainings and applicable Expanded Learning Program training.
Valid authorization to work in the United States.
Any additional clearances, certifications, or training required by ISANA Academies, LACOE, CDE, or applicable law.

Salary Placement

The hourly salary range for this part-time, classified position is $23.12 to $34.98 per hour.

Initial placement within the salary range is subject to applicable ISANA Academies compensation guidelines, position requirements, and verification of relevant experience.

Equal Employment Opportunity

ISANA Academies is an Equal Opportunity Employer and is committed to providing equal employment opportunities to all employees and applicants. Employment decisions are made without regard to race, color, ancestry, national origin, citizenship, age, religion, creed, sex, gender, gender identity or expression, sexual orientation, pregnancy, marital status, disability, medical condition, genetic information, military or veteran status, or any other status protected by applicable federal, state, or local law.