The Role
Support site-level expanded learning program operations and compliance. Supervise and coach staff, assist hiring, conduct investigations, deliver trainings, manage attendance and timesheets, perform audits, provide class coverage, and maintain program records while upholding district and state standards.
Summary Generated by Built In
Expanded Learning Assistant Site Coordinator
Department: Expanded Learning
Position: Expanded Learning Assistant Site Coordinator
Position Number: 2110
Position Type: Part-Time
Classification: Classified, Non-Exempt
Work Schedule: Assigned schedule based on program needs
Reports To: Expanded Learning Site Coordinator or Designated Supervisor
Work Location: Assigned ISANA Academies School Site
Salary Range: $21.63 - $32.72 Hourly
Starting Pay: $21.63
Pay Periods: 21 Pay Periods (subject to confirmation)
Travel: As Required
Position: Expanded Learning Assistant Site Coordinator
Position Number: 2110
Position Type: Part-Time
Classification: Classified, Non-Exempt
Work Schedule: Assigned schedule based on program needs
Reports To: Expanded Learning Site Coordinator or Designated Supervisor
Work Location: Assigned ISANA Academies School Site
Salary Range: $21.63 - $32.72 Hourly
Starting Pay: $21.63
Pay Periods: 21 Pay Periods (subject to confirmation)
Travel: As Required
Position Summary
The Expanded Learning Assistant Site Coordinator supports the daily operations, supervision, and implementation of the Expanded Learning Program at an assigned ISANA Academies school site. Under the direction of the Expanded Learning Site Coordinator and designated program administrators, the Assistant Site Coordinator helps ensure that program activities comply with applicable Los Angeles County Office of Education (LACOE), California Department of Education (CDE), and ISANA Academies policies, procedures, and program requirements.
The Assistant Site Coordinator assists with supervising program staff, coordinating student activities, monitoring attendance, maintaining accurate records, supporting staff training, and ensuring appropriate student supervision and staff-to-student ratios. The position also assists with program compliance, student behavior management, timesheet collection and review, and communication with families, school personnel, and other stakeholders.
The successful candidate demonstrates leadership potential, organizational skills, sound judgment, effective communication, flexibility, and a commitment to providing a safe, supportive, and engaging environment for students. The Assistant Site Coordinator works collaboratively with the Site Coordinator, program staff, school administrators, teachers, families, and community partners to support high-quality expanded learning opportunities.
The employee is committed to fostering a diverse, equitable, and inclusive environment in which individuals from various cultural, ethnic, racial, and religious backgrounds, as well as diverse gender identities, sexual orientations, and abilities, are valued and respected. ISANA Academies strives to ensure that its educational practices, workplace culture, and curriculum reflect the histories, perspectives, and experiences of all people.
This job description is not intended to be an exhaustive list of all duties, knowledge, or abilities associated with this classification but is intended to accurately reflect the principal job responsibilities and requirements.
Essential Duties and Responsibilities
1. Expanded Learning Program Operations and Compliance
- Assist the Site Coordinator with managing the daily operations of the Expanded Learning Program.
- Support the implementation of program activities in accordance with applicable LACOE, CDE, ISANA Academies, and program-specific requirements.
- Assist with monitoring compliance with program policies, procedures, attendance requirements, and student supervision standards.
- Help maintain appropriate staff-to-student ratios and ensure adequate program coverage.
- Support the preparation, organization, and maintenance of program materials, schedules, and documentation.
- Identify operational concerns and report compliance issues or program needs to the Site Coordinator or designated supervisor.
- Assist with implementing program procedures and operational improvements.
- Participate in required CEG mandatory trainings and other applicable program training.
- Support the Site Coordinator with preparing for program reviews, audits, and compliance monitoring.
- Perform other related duties as assigned.
2. Staff Support, Supervision, and Training
- Assist with providing day-to-day guidance and support to Program Leaders, Academic Support Program Leaders, and contracted enrichment instructors.
- Help communicate staff assignments, schedules, program expectations, and operational procedures.
- Support staff onboarding, training, coaching, and professional development activities.
- Observe program activities and provide feedback to the Site Coordinator regarding staff performance and program implementation.
- Model professional conduct, positive leadership, effective communication, and appropriate student interactions.
- Assist with monitoring staff attendance, punctuality, and adherence to assigned schedules.
- Help address routine staff questions and operational concerns and refer significant issues to the Site Coordinator.
- Assist with organizing and facilitating staff meetings, training sessions, and professional development activities.
- Support a collaborative work environment that promotes accountability, teamwork, and continuous improvement.
- Perform other related duties as assigned.
3. Student Supervision, Safety, and Behavior Management
- Assist with supervising students during expanded learning activities, transitions, recreational periods, and other assigned program times.
- Help maintain a safe, structured, respectful, and inclusive environment for all students.
- Support program staff in implementing established student behavior expectations and classroom or activity procedures.
- Respond appropriately to student conflicts, behavioral concerns, injuries, and emergencies in accordance with established procedures.
- Assist with documenting student incidents and communicating concerns to the Site Coordinator or designated administrator.
- Support student disciplinary procedures by gathering and documenting relevant information as directed.
- Help ensure that students are accounted for and supervised according to established program procedures.
- Provide classroom or activity coverage when necessary to maintain required staff-to-student ratios.
- Maintain appropriate professional boundaries and protect student confidentiality.
- Perform other related duties as assigned.
4. Attendance, Timesheets, and Recordkeeping
- Assist with collecting and reviewing staff timesheets and submitting them to the Site Coordinator or authorized supervisor for approval.
- Help ensure staff time records are accurate, complete, and submitted within established deadlines.
- Input and monitor student attendance data in accordance with program procedures.
- Assist with reviewing attendance records and identifying discrepancies that require correction.
- Help maintain accurate records related to student attendance, suspensions, injuries, and parallel program activities.
- Assist with organizing program documentation for internal reviews, audits, and compliance monitoring.
- Communicate attendance and documentation requirements to program staff as directed.
- Maintain confidentiality and appropriate handling of student and employee information.
- Perform other related duties as assigned.
5. Communication and Stakeholder Collaboration
- Maintain positive and professional relationships with students, families, school administrators, teachers, program staff, contracted enrichment instructors, and community partners.
- Communicate effectively and respectfully through verbal, written, and electronic methods.
- Assist with communicating program schedules, activities, expectations, and operational updates.
- Respond to routine questions from families and stakeholders and refer concerns requiring additional authority to the Site Coordinator or designated administrator.
- Support coordination between the Expanded Learning Program and regular school-day operations.
- Participate in required meetings, trainings, planning sessions, and collaborative activities.
- Report student safety concerns, staff issues, and program operational needs promptly.
- Maintain confidentiality regarding student, employee, family, and organizational information.
- Perform other related duties as assigned.
6. Professional Responsibilities
- Follow ISANA Academies policies, procedures, safety protocols, and professional expectations.
- Demonstrate dependability, flexibility, sound judgment, and ethical conduct.
- Maintain accurate records and complete assigned documentation within established timelines.
- Comply with applicable federal and state laws, the ISANA Academies Charter, Governing Board policies, program requirements, and directives from the Site Coordinator or designated supervisor.
- Attend required CEG trainings, organizational meetings, and professional development activities.
- Maintain appropriate professional boundaries with students, families, colleagues, and community partners.
- Assist with identifying opportunities to improve program quality, student engagement, staff effectiveness, and operational efficiency.
- Work additional hours when required by program needs and in accordance with applicable policies.
- Perform other related duties as assigned.
Minimum Qualifications
Education and Training
Candidates must meet the applicable educational requirements for the position, including:
- Completion of at least 48 college semester units or an approved equivalent, subject to applicable program requirements and HR verification.
- Completion of required ISANA Academies onboarding, safety training, and compliance training.
- Participation in required CEG mandatory trainings and other applicable Expanded Learning Program training.
- Completion of additional job-related training as required by ISANA Academies, LACOE, CDE, or applicable program standards.
Alternative Qualifications, if Applicable
- Any approved equivalent educational qualifications or alternatives accepted under applicable program requirements and ISANA Academies policies.
Experience
- At least 1.5 years of experience as a Celerity Assistant Site Coordinator.
- Experience supervising, coaching, or supporting program staff is required or strongly preferred, consistent with applicable hiring requirements.
- Experience managing student attendance, staff timesheets, program documentation, and compliance records is preferred.
- Experience working in an educational, school-site, or expanded learning program setting is preferred.
- Experience working with diverse student populations, families, and stakeholder groups is preferred.
- Experience conducting staff observations, supporting professional development, and addressing student behavioral concerns is preferred.
Knowledge, Skills, and Abilities
Knowledge of:
- Applicable LACOE, CDE, ISANA Academies, and Expanded Learning Program requirements and compliance standards.
- School-site operations, student supervision, and program administration practices.
- Staff supervision, coaching, performance observation, and professional development practices.
- Student behavior management, disciplinary procedures, and incident documentation.
- Attendance tracking, timesheet processing, recordkeeping, and monthly audit procedures.
- Staff-to-student ratio requirements and procedures for maintaining appropriate supervision.
- Confidentiality requirements and appropriate handling of student and employee information.
- Basic computer applications, electronic recordkeeping systems, and administrative reporting tools.
- Culturally responsive practices and strategies for maintaining positive relationships with students, families, and staff.
Ability to:
- Manage daily program operations and coordinate multiple responsibilities effectively.
- Supervise, coach, observe, and support program staff.
- Conduct interviews and provide appropriate hiring recommendations.
- Organize and deliver professional development and staff training.
- Monitor program compliance and identify operational issues requiring corrective action.
- Review and approve timesheets in accordance with established procedures and delegated authority.
- Input, review, and audit attendance records accurately.
- Maintain complete and accurate records of student attendance, suspensions, injuries, and other program activities.
- Conduct student disciplinary investigations and document findings objectively.
- Maintain required staff-to-student ratios and provide program coverage when necessary.
- Communicate effectively verbally and in writing.
- Establish and maintain positive professional relationships with students, families, staff, administrators, and community partners.
- Exercise sound judgment, discretion, and professionalism when handling sensitive information.
- Prioritize tasks, meet deadlines, and adapt to changing operational needs.
- Demonstrate leadership, accountability, flexibility, and cultural responsiveness.
- Perform the essential functions of the position with or without reasonable accommodation.
Preferred Qualifications
- Additional college coursework or a degree in education, child development, human services, recreation, leadership, or a related field.
- Experience managing or coordinating expanded learning, after-school, youth development, or academic support programs.
- Experience with staff recruitment, supervision, coaching, and professional development.
- Experience with compliance monitoring, attendance audits, timesheet approval, and program reporting.
- Familiarity with LACOE and CDE requirements applicable to expanded learning programs.
- Strong computer skills and experience with attendance tracking, scheduling, timesheet, and recordkeeping systems.
- Bilingual or multilingual communication skills relevant to the school community.
- Experience working with diverse student populations and families.
Physical Demands
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.
The employee may be required to:
- Stand, sit, walk, bend, stoop, kneel, reach, or move throughout the workday, as applicable.
- Move between classrooms, program areas, offices, playgrounds, and other assigned school-site locations.
- Use hands and fingers to operate computers, keyboards, telephones, and standard office equipment.
- Read printed materials, review program records, and view computer screens for extended periods.
- Communicate effectively in person, electronically, and by telephone.
- Occasionally lift, carry, push, or pull program materials, supplies, and equipment as necessary to perform assigned duties.
- Respond promptly to student supervision needs and program-related emergencies.
- Perform other physical activities necessary to carry out the essential functions of the position.
Working Conditions
- Work is performed primarily at an assigned ISANA Academies school site.
- The position involves regular interaction with students, families, school administrators, teachers, program staff, contracted enrichment instructors, and community partners.
- The work environment may include classrooms, offices, playgrounds, multipurpose rooms, outdoor activity areas, and other designated school facilities.
- The employee may experience moderate noise levels, interruptions, and changing priorities associated with student supervision and program operations.
- Some overtime may be required based on program needs and must be handled in accordance with applicable wage and hour requirements.
- Participation in meetings, professional development, mandatory training, and organizational activities may require schedule adjustments.
- Occasional travel to other school sites, training locations, or organizational meetings may be required.
- Additional working conditions specific to the position may apply.
Licenses, Certifications, and Employment Requirements
Prior to employment and throughout employment, employees must maintain applicable clearances, credentials, and training requirements, including:
- Department of Justice (DOJ) and Federal Bureau of Investigation (FBI) fingerprint clearance.
- Tuberculosis (TB) clearance in accordance with applicable California law.
- Mandated Reporter Training, when required.
- Completion of required ISANA Academies onboarding, safety training, and compliance training.
- Participation in required CEG mandatory trainings and applicable Expanded Learning Program training.
- Valid authorization to work in the United States.
- Any additional clearances, certifications, or training required by ISANA Academies, LACOE, CDE, or applicable law.
Salary Placement
The hourly salary range for this part-time, classified position is $21.63 to $32.72 per hour.
Initial placement within the salary range is subject to applicable ISANA Academies compensation guidelines, position requirements, and verification of relevant experience.
Equal Employment Opportunity
ISANA Academies is an Equal Opportunity Employer and is committed to providing equal employment opportunities to all employees and applicants. Employment decisions are made without regard to race, color, ancestry, national origin, citizenship, age, religion, creed, sex, gender, gender identity or expression, sexual orientation, pregnancy, marital status, disability, medical condition, genetic information, military or veteran status, or any other status protected by applicable federal, state, or local law.
Skills Required
- Minimum 1.5 years experience as a Program Leader
- At least 48 college credits
- Must clear TB test
- Must clear fingerprint/background check
- Ability to work scheduled hours including some overtime (Mon-Thu 1:00pm-6:15pm; Fri 10:00am-6:15pm)
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The Company
What We Do
ISANA Academies is a tuition-free public charter school serving students in grades TK through 8.
