Executive Support Specialist

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Who We Are:  

The Office of the Legislative Counsel is a permanent, nonpartisan legislative service agency that provides legal and publication services to members, committees and staff of the Legislative Assembly.

We are seeking two highly skilled and adaptable Executive Support Specialists to provide comprehensive administrative support to top-level agency management and staff. This pivotal role provides welcoming front office support and is the primary point of contact for the office.

JOB DESCRIPTION  

Are you a self-starter who can adapt to changing demands with ease and can manage multiple priorities with little supervision? If so, this may be the job for you! The Office of the Legislative Counsel in Salem, Oregon, invites you to put your proven experience and skills to work as part of our administrative services team.

In this nonpartisan role, you will regularly and independently interface with high-level internal and external individuals, requiring considerable discretion and initiative. This position demands a proactive approach, exceptional organizational skills and a commitment to confidentiality and excellence.

Who You Are:  

You are organized and logical and know how to structure your work to meet a series of deadlines each day. You possess the flexibility to shift your attention from one task to another and back again. You have the ability to balance attention to detail with awareness of the deadline-driven nature of legislative work. You appreciate careful process documentation and can find your way through complex and intricate workflow processes. You communicate effectively, enjoy collaborating with others and can work with peers who apply a broad range of skills and approaches to problem-solving.

What You Will Do:  

• Experience both fast-paced, deadline-driven legislative sessions and more relaxed legislative interims
• Collaborate with creative and supportive colleagues to complete a wide array of projects
• Work in an environment where your ability to follow a process is valued but your ability to deeply understand and reimagine that process could be valued even more
• Discover a unique working environment that has inspired legislative careers that span decades

What You Will Not Do:

• Craft, shape or influence legislative policy or waver in your duty to protect the agency’s strict adherence to attorney-client privilege

This is a hybrid (remote and in-office) position located in the Capitol building in Salem, Oregon.

While working from home, personal, stable and high-speed Internet access will be required to perform the functions of this position. There will be times when employees scheduled to be working from home will be required to report to the Capitol. Every effort will be made to provide reasonable notice; however, employees may be required to report to the building under short notice. The Capitol is located at 900 Court Street NE, Salem, Oregon, 97301.   

To view the position description in its entirety, click here. We encourage you to explore the position description provided to determine whether your skills and interests align with the nature of the position. If your goals align with our mission, we welcome the opportunity to meet you.  

HOW TO QUALIFY:  

Your application must demonstrate:  

• Associate’s degree in a related field and two years of relevant administrative assistant experience.
• An equivalent combination of education and experience sufficient to demonstrate ability to perform the duties of the position may be considered.
• Please attach a resume that clearly states your experience and a cover letter that states your interest in and aptitude for the position.    

• Applications received without both documents may not be reviewed.  

WHY THE OREGON STATE LEGISLATURE?  

• Work/life balance - paid leave and a competitive benefits package.  

• Full medical, vision and dental insurance with paid sick leave, vacation, personal leave and 11 paid holidays per year.  

• Opportunities for professional development to expand your breadth and depth of knowledge.  

• Opportunity to support the creation of Oregon law and participate in and observe Oregon history as it unfolds.  

Considering a move to Oregon? Check out what living, working and playing in Oregon is like.  

  
TO APPLY:  

• IF YOU ARE NOT A STATE EMPLOYEE: To apply for this position, follow the "Apply" link and complete the application and questions online. If this is your first time applying in Workday, you will need to create a new user profile. You can drag and drop your resume into Workday and it will read and generate your Work History.   

• CURRENT STATE EMPLOYEES: Log in to Workday using the Career app on your Home Page. Prior to clicking “Apply,” update your employee profile to reflect your education, skills and job history (including your current job).  

• Attach your current resume and cover letter. Applications submitted without both documents may not be reviewed. Do not attach extra documents. Only documents requested in this posting will be reviewed.  

• Please monitor your Workday account, as all communication will be sent to you through this system. You must have a valid e-mail address to apply.  

• This recruitment will close on July 6.  

SPECIAL INFORMATION:  

• Oregon state government provides qualifying veterans and disabled veterans with preference in employment in accordance with ORS 408.225, 408.230, and 408.235. If you are requesting veterans' preference, you may receive an additional questionnaire in your Workday account. In order to ensure your privacy, we are asking that you complete the Veterans’ Questionnaire and attach your qualifying military documents at that time. This questionnaire will be sent to your Workday account after you submit your application. We ask that you complete the questionnaire promptly; extensions may be granted if necessary and reasonable. For questions about documentation, please visit Veterans Resources or call the Oregon Department of Veterans' Affairs at 1-800-692-9666.  

• The salary in this job posting reflects the base salary without contributions to the Public Employees Retirement System (PERS). Employees eligible for PERS will have their salary increased by 6.95%, and 6% will automatically be subject to a mandatory employee contribution to PERS.  

• The work experience and/or education section of your application must clearly demonstrate how you meet the minimum qualifications and desired skills described above.  

• An offer including salary will not be extended until an equal pay analysis is completed pursuant to ORS 652.220 and 659A.357.  An equal pay analysis will be conducted utilizing the education and work experience section of the legislative application. 

• Work Authorization:  The Oregon State Legislature does not offer visa sponsorships. On the first day of employment, all hires will be required to complete the US Department of Homeland Security’s Form I-9, confirming authorization to work in the United States. In addition, hires will have three business days from their first day of employment to present documents that establish employment authorization and identity. The Oregon State Legislature is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States.  

• If you have questions regarding this recruitment or need assistance to participate in the application process, please contact Aimee Steketee, Human Resource Analyst, at [email protected] or (503) 986-1373.  

• The Oregon State Legislature is an equal opportunity employer committed to workforce diversity.