Executive Support and Office Manager - Hybrid (Overland Park, KS.)

Summary: 

We’re hiring for a role that sits at the intersection of high-touch executive support and polished office leadership. This position plays a critical role in shaping the experience of our high-end office environment and serves as a culture ambassador across our local teams. It blends behind-the-scenes precision with front-of-house warmth—supporting senior leaders, orchestrating events, and ensuring every guest, whether a business partner or prospect firm or an individual financial services client, feels well cared for. The ideal candidate is always attuned to the people and details that shape a great experience for both internal teams and visiting clients. This is an in-office leadership role with the ability to work remotely on a recurring basis when team coverage allows. The office itself is a thoughtfully decorated, modern space with a strong sense of community and a dynamic, fun culture. 

Essential Duties and Responsibilities: 

Executive Support & Event Coordination (70%) 

• Provide high-level administrative support to national executives:  

• Serves as the primary support for two senior leaders, with availability for ad hoc support for eight additional national executives 

• Proactively manage complex calendars and shifting priorities, understanding key business initiatives to help drive prioritization 

• Coordinate travel (primarily hotel, meal reservations, ground transportation), meeting logistics, conference registrations and itineraries  

• Recommend opportunities to provide additional support to drive executive efficiency based on your observations  

• Support planning and execution of local onsite and national offsite events:  

• With our Event Manager, coordinate logistics for prospect firm visits, executive offsites, and executive visits to branch offices nationwide.  

• Book venues, manage catering, transportation, agendas, and onsite details  

• Anticipate needs and serve as a go-to resource for smooth, proactive support  

Office Oversight & Team Leadership (30%) 

• Provide leadership and guidance to the Office Coordinator and Barista 

• Set priorities, help troubleshoot, and ensure consistent delivery of office services  

• While your team handles all day-to-day office needs, this role will serve as the decision-making point of contact for vendors, building management, and service providers  

• Make strategic recommendations to executive team around space planning, visitor experience, and office enhancements  

• Coordinate onboarding logistics for new hires with internal teams to ensure readiness  

• Lead documentation of key processes and support adoption of office technology tools  

Qualifications, Skills and Requirements: 

• 5+ years of executive support  

• 2+ years of office management experience  

• Team leadership experience preferred 

• Strong organizational instincts with a proactive, detail-oriented mindset  

• Excellent communication skills and a polished, professional demeanor  

• High level of discretion and comfort handling sensitive information  

• Proven ability to manage up, set boundaries, and hold others accountable—with warmth and clarity  

• High confidence with Microsoft Office Suite and ability to quickly learn new tools and systems  

• Quick to learn and adapt to new systems, tools, and technologies 

• Ability to prioritize in a fast-paced environment and adjust to shifting demands 

Education, Training and Experience: 

• Bachelor’s degree or equivalent professional experience required 

• Formal training or demonstrated proficiency in administrative systems, office technologies, or workplace operations preferred