Executive Sales Assistant (CC)

Hiring: Full-time Executive Sales Assistant - Remote - $9,600 - $14,400/yr

🚀 About the Client 🚀

🛡 Mission-Driven Tech – A communication platform designed to create safe, transparent digital spaces for schools and youth groups.
📈 Rapid Expansion – Actively growing its reach within school districts, athletic programs, and church networks across the U.S.
🧭 Faith-Focused Leadership – Two best friends turned business partners, leading with integrity and purpose.
🤝 Tight-Knit Team – Collaborative, supportive, and always ready to jump in to help one another succeed.
🌍 Impact Over Ego – Every decision is grounded in service, safety, and community transformation.

🌟 About WeAssist 💡

🌍 Led by a Founder Who Cares – Reef Colman built WeAssist to empower individuals and create meaningful opportunities that support families.
⚡ Fast & Purposeful Recruiting – We move quickly but prioritize long-term fit, stability, and growth over just filling roles.
🌎 Connecting Global Talent – With 100+ outsourced professionals and growing, we link top talent worldwide with thriving US businesses.
❤️ Giving Back Matters – From building schools to feeding the homeless, we believe true success means making a difference.
🤝 An Inclusive & Thriving Culture – Your skills and unique gifts matter. We create an environment where outsourced professionals don’t just work—they grow.

⚒️ Key Responsibilities of the Executive Sales Assistant 📝

🧭 Sales & Lead Management

🗓 Calendar & Meeting Coordination

✉️ Communication & Administrative Support

⚡ GoHighLevel Management

🎟 Conference & Event Support

🎨 Light Creative Assistance

Additional Information:

Review this Doc first!

How to Prepare for the Recruiting Process - 

• https://docs.google.com/document/d/1tCWNqlU4gNG4nQaEeo5iSKNB8A8X7xAlVCMDvZwkdDk/edit?tab=t.0#heading=h.gt6n5ybw2ujb 

📢 Why Are They Hiring an Executive Sales Assistant?
Our client is hiring an Executive Sales Assistant to become the operational backbone behind two visionary business partners. As their ventures grow, they need someone who can manage leads, nurture relationships, and keep their sales funnel organized and flowing.  The role’s mission is simple: help fill and manage the funnel so the founders can focus on relationships, strategy, and growth. You’ll handle communication, follow-ups, outreach, and administrative systems — ensuring that every opportunity is tracked, every conversation followed up, and every detail handled with care. 

If you’re a proactive, faith-driven professional who thrives on structure, loves bringing order to chaos, and finds joy in helping mission-minded leaders succeed — this is your opportunity to make real impact while growing alongside a purpose-led team.✨

✅ Qualifications:

• Must-Haves:

• ✝ Faith-Driven Alignment – You have a personal relationship with Christ and are comfortable working in a mission-centered, faith-based environment.
• 💻 Tech-Savvy – Confident using digital tools and systems; experience with GoHighLevel (CRM, automations, and campaigns) is a strong plus.
• 🔁 Exceptionally Organized – You manage multiple priorities seamlessly and ensure no detail slips through the cracks.

• Nice-to-Haves:
  • 🤖 Experience with Workflow Automations – Setting up automations or lead nurturing campaigns in GoHighLevel or similar platforms.
  • 🧾 Background in Sales or Customer Success – Familiarity with lead management, client outreach, or B2B communication.

Responsibilities of the Executive Sales Assistant:

Your responsibilities include:

• 🧭 Sales & Lead Management
  • Manage and organize the sales funnel to ensure no lead falls through the cracks
  • Conduct lead generation and outreach targeting schools, athletic directors, and church networks
  • Use AI tools (like Gemini) to personalize outreach messages in the founders’ voice and tone
  • Nurture leads through consistent communication and timely follow-up
  • Manage LinkedIn and email messaging on behalf of the founders.
  • Track all interactions, updates, and progress within the CRM system
    
• 🗓 Calendar & Meeting Coordination
  • Schedule 2–3 new meetings per day with high-value contacts
  • Prepare call briefs and background summaries on prospects
  • Coordinate logistics, confirmations, and reschedules efficiently
  • Coordinate travel and event logistics when applicable

• ✉️ Communication & Administrative Support
  • Manage inboxes and communication channels for both founders.
  • Draft, organize, and send timely responses to inquiries and client messages
  • Build and maintain spreadsheets, reports, and outreach trackers
  • Create and update SOPs, task guides, and internal workflow documentation
  • Support daily administrative tasks that free up the founders’ time and focus
    
• ⚡ GoHighLevel Management
  • Keep the CRM clean, segmented, and up to date with accurate contact data
  • Build email campaigns, follow-up automations, and workflow sequences
  • Create and test simple landing pages and pipeline stages in GoHighLevel
  • Monitor campaign results and recommend improvements for engagement and conversions

• 🎟 Conference & Event Support
  • Research event attendee lists and pre-schedule outreach to key contacts
  • Capture and organize leads gathered at conferences or networking events
  • Update CRM records and handle follow-up communication efficiently
  • Process voice notes or messages sent during events and convert them into actionable next steps

• 🎨 Light Creative Assistance
  • Support the creation of simple graphics, one-pagers, and digital assets
  • Assist with outreach materials, presentations, or basic design tasks as needed
  • Collaborate with founders to enhance sales and marketing collateral

🏡 Want to Know More About the Client?

Our client is a mission-driven duo leading a growing communications platform designed to help schools, churches, and youth organizations foster safer, more transparent environments. Their platform provides monitored messaging, scheduling, and team management tools — ensuring accountability, visibility, and protection for all members involved.

Built by two long-time business partners and friends, their company stands at the intersection of faith, safety, and innovation. They’re expanding their footprint in the education and youth space and are now looking for a dependable Executive Sales Assistant to help them bring their vision to more communities nationwide.

Joining this team means becoming part of a purpose-led business built on faith, trust, and a genuine desire to make a difference. 🌟

Culture and Core Values:

The team thrives on connection, faith, and genuine care for the people they serve. Their mission is to create systems that protect, empower, and uplift — all rooted in faith and service.
Here’s what matters most to them:

• ✝ Faith-Led Purpose – Guided by a personal relationship with Christ and driven by a higher calling.
• 👨‍👩‍👧 Family Spirit – Everyone belongs, and relationships come before roles.
• 🤗 Joy in Service – Positivity and purpose in everything they do.

Together, the team builds with faith, leads with love, and delivers with excellence. 💯

What’s in it for you? 😏

Joining this client means not just filling a role but embarking on a personal development journey. The growth potential is substantial, with opportunities to:

• 💻 Fully Remote – Work from anywhere while staying connected to a U.S.-based team.
• ✝ Faith-Based Culture – Be part of a mission-driven company that aligns with Christian values.
• 📈 Growth Opportunity – Learn directly from two experienced founders building a national brand.
• ⚙️ Skill Development – Master CRM systems, automation, and AI-driven outreach tools.
• 💬 Collaborative Support – Work in close partnership with the founders — your work truly matters.
• 📈 Growth Opportunity – Step into a high-impact role with clear pathways to expand your responsibilities, mentor others, and grow alongside a purpose-led business.

Your next big opportunity starts here—ready to take the leap? 🚀

WeAssist: (Not your average Recruiting Firm…)

Started by Reef Colman just six years ago, is not your typical staffing agency... 

We are a dynamic recruiting firm focused on creating fair opportunities in the business world. We have a team of over 100 people. We help US businesses find skilled remote workers and connect these workers with good employers. 

What makes us different is how much we care about our people! We give good benefits, support personal growth, and get involved in the community. We also support good causes like building schools, helping the homeless, and improving education. Come join us at WeAssist, where remote workers do their best!

Perks:

• 13th Month Bonus (Wild right?! 🤯)
• Permanent work-from-home / remote set-up 🌴
• Health insurance 👨‍⚕️
• Dental insurance 🪥
• Mental health insurance 🧠
• Great starting salary 💰
• Growth opportunity 📈
• Performance-based raises 💸
• Prizes and bonuses 🏆
  

Specifics:

• Time 
  • Full-time; 8am to 5pm CDT Timezone 
  • This is a remote position so you can have the freedom to work from anywhere

• Miscellaneous
  • Attire - business casual when in meetings
  • Professional setup (Pains me I actually need to write this down… 👀)
    • Clean background
    • Good camera
    • Good microphone 
    • Strong wifi

• Tech Stack.
  • CRM Software:
    • GoHighLevel (Highly Preferred - Huge Plus!)
    • Salesforce
    • HubSpot
  • Communication: 
    • iMessage
    • MS Teams
  • Microsoft Office (Outlook, Word, Excel)

• Compensation
  • Fixed Rate $9,600 - $14,400/yr