Executive - Projects

JOB PURPOSE

The Project Executive manages key client projects. Project management responsibilities include the coordination and completion of projects on time within budget and within scope. Oversee all aspects of projects. Set deadlines, assign responsibilities, and monitor and summarize progress of project. Prepare reports for upper management regarding status of project.

JOB CONTEXT

The successful candidate will work directly with clients to ensure deliverables fall within the applicable scope and budget. He or she will coordinate with other departments to ensure all aspects of each project are compatible and will hire new talent as needed to fulfil client needs.

KEY ACCOUNTABILITIES: 

• Coordinate internal resources and third parties/vendors/Customers/region Marketing  for the flawless execution of projects
• Ensure that all projects are delivered on-time, within scope and within budget
• Assist in the definition of project scope and objectives, involving all relevant stakeholders and ensuring technical feasibility
• Ensure resource availability and allocation
• Develop a detailed project plan to monitor and track progress
• Manage changes to the project scope, project schedule and project costs using appropriate verification techniques
• Measure project performance using appropriate tools and techniques
• Report and escalate to management as needed
• Manage the relationship with the client and all stakeholders
• Perform risk management to minimize project risks
• Establish and maintain relationships with third parties/vendors
• Create and maintain comprehensive project documentation
• Meet with clients to take detailed ordering briefs and clarify specific requirements of each project
• Delegate project tasks based on junior staff members’ individual strengths, skill sets and experience levels
• Track project performance, specifically to analyse the successful completion of short and long-term goals
• Meet budgetary objectives and adjust project constraints based on financial analysis
• Develop comprehensive project plans to be shared with clients as well as other staff members
• Use and continually develop leadership skills
• Attend conferences and training as required to maintain proficiency
• Perform other related duties as assigned

QUALIFICATIONS, EXPERIENCE, & SKILLS: 

Bachelor’s Degree in Electrical Engineering 

Minimum 4+ years working experience in similar industry 

Self-driven individual with business acumen.

Job-Specific Skills:

Key strengths: 

• Strategic Sales and Business Development

• Customer Management and Operations 

• Contract negotiations 

• Develop and maintain effective relationships with key internal and external stakeholders 

• Budgeting and forecasting 

• Cost Saving Approach.

Behavioural Competencies:

• Strong Leadership and Entrepreneurial Skills, Focus on Delivery, Team and Business Development, Structured Thinking

• Interpersonal, initiative, analytical thinking, decision-making and leadership abilities. Good people Manager with a collaborative style (inclusive, engaging, energizing) 

Responsibilities:
1) Project Reporting and Review: Draft elements of project review reports and presentations to support delivery of the review process.
2) Project Planning: Carry out delegated activities to support the production of workstream and project plans that identify and organize all the activities needed to deliver project objectives and that comply with the organization's project management framework.
3) Document Preparation: Prepare moderately complex documents using a variety of applications for technology devices, such as standard office software. Also responsible for gathering and summarizing data for reports.
4) Requirements Management: Identify, elicit, and document user/project requirements, using appropriate modeling technique, if required. Analyze requirements and validate with original users, eliminating confusion. Outline verification criteria to ensure requirements are met. Maintain documentation and traceability throughout project.
5) Stakeholder Management: Support stakeholder engagement by arranging meetings, events, and other stakeholder engagement activities.
6) Project Risk and Issue Management: Contribute to the management of risks and issues by maintaining and distributing project and program risk registers and issue logs.
7) Continuous Improvement: Contribute to reviewing existing operations in own area of work, and generate new ideas to assist in identifying continuous improvements.
8) Project Scope Definition: Contribute information and analysis to support the specification of project deliverables.
9) Contract Management: Carry out a range of contract management tasks.
10) Project Closeout and Handover: Draft elements of product documentation and user training to support handover to business as usual. Contribute to post-project reviews and identification of lessons learned.
11) Project Resource Management: Contribute to management of resources by maintaining and distributing records of project and program budgets, actual spend, and resource utilization forecasts.
12) Personal Capability Building: Develop and maintain excellent process or technical skills by participating in assessment and development planning activities as well as formal and informal training and coaching.

Educational Requirements: Post-Secondary Non-Tertiary Education
General Experience Requirement: Basic experience of simple office / operational systems (4 to 6 months)
Managerial Experience Requirement: Very limited (0 to 3 months)