Requirements
Core Operations & Administration: Own day-to-day office and business operations, systems, records, and administration.
External Partner Management: Coordinate and manage relationships with external accounting, tax, legal, and other professional service providers.
Governance & Compliance: Maintain key corporate, legal, financial, and operational documentation, ensuring required filings and actions are completed on time.
Project & Milestone Tracking: Establish and maintain a simple system for tracking projects, deliverables, milestones, deadlines, and follow-ups.
Financial Administration: Support budgeting, invoices, payments, procurement, and basic financial administration in partnership with external accountants.
Logistics & Event Coordination: Coordinate travel, meetings, events, and logistics—either directly where efficient or through trusted external providers where appropriate.
Process Building & AI Integration: Help build lightweight operating processes as the company grows, utilising modern digital and AI-enabled productivity tools.
Problem Resolution & Autonomy: Anticipate problems, resolve issues independently, and keep leadership informed without creating unnecessary bureaucracy.
What We Are Looking For
Experience: 5+ years of strong operations, office management, executive support, project coordination, or business administration experience.
Organizational Skills: Exceptional organisation, attention to detail, and reliable follow-through.
Independence: Comfortable working independently in a fast-moving, entrepreneurial environment with limited supervision.
Commercial Acumen: Strong commercial judgement and the confidence to work alongside senior executives, lawyers, accountants, and other advisers.
Communication & Tech Skills: Excellent written and verbal communication skills paired with high digital fluency.
Mindset: A practical, proactive mindset from someone who sees what needs to be done and executes it.
Benefits
Skills Required
- 5+ years of experience in operations, office management, executive support, project coordination, or business administration
- Exceptional organization, attention to detail, and reliable follow-through
- Ability to work independently in a fast-moving entrepreneurial environment with limited supervision
- Strong commercial judgment and confidence working with senior executives, lawyers, accountants, and other advisers
- Excellent written and verbal communication skills
- High digital fluency
- Practical, proactive mindset with strong execution skills
What We Do
RecruitMyMom is a South African recruitment agency specializing in placing skilled women, particularly professional mothers, in permanent, contract, freelance, and fractional roles. They connect local and global businesses with top-tier talent and focus on the economic empowerment of women.
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