Executive Office Project Coordinator III

We anticipate the application window for this opening will close on - 15 Jun 2026

 

At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You’ll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world.

A Day in the LifeThe Executive Office Project Coordinator plays a critical role in supporting the daily operations of the executive office, ensuring a seamless, professional, and welcoming experience for leaders, employees, and visitors. This role sits at the intersection of front-of house excellence and executive operations, partnering closely with Executive Committee (ExCom) leaders and ExCom Executive Assistants (EAs). This individual brings a high level of organization, discretion, and proactive coordination— anticipating needs, managing competing priorities, and enabling an efficient and polished executive environment in support of Medtronic’s Mission.
Act boldly. Compete to win. Move with speed and decisiveness. Foster belonging. Deliver results…the right way. That’s the Medtronic Mindset — our cultural norms. Our brand is rooted in action, not just words. The Medtronic Mindset defines the expectations of our culture. Every person here plays a role in bringing it to life. We recognize your extraordinary potential to ensure future generations live better, healthier lives.
Location: On Site in Minneapolis, MN at Operational Headquarters (OHQ) Monday - Friday 7:30AM - 4:30 PM

         

         

Responsibilities may include the following and other duties may be assigned:

Executive Office Experience

• Serve as the first point of contact for the executive office, creating a professional and welcoming environment reflective of Medtronic’s culture and values

• Partner with security to coordinate guest arrivals and provide executive-level hospitality, including escorting visitors as appropriate

• Maintain continuous situational awareness of workplace safety and security conditions. Proactively identify potential risks, escalate concerns to appropriate stakeholders, and coordinate with facilities, security, and leadership teams to support a safe and secure environment as needed.

• Maintain a highly organized, secure, and polished reception area 

• Manage and update the executive reception electronic billboard 

ExCom & EA Coordination

• Support ExCom and EA operating rhythms, including weekly distribution schedules and tracking attendance for recurring meetings (e.g., weekly ExCom meetings)

• Manage restricted conference rooms with timely request processing and proactive weekly confirmations to meeting owners

• Provide flexible support for team communications, mailings, and ad hoc requests 

Operational & Financial Support

• Process expense reports with accuracy, timeliness, and in compliance with company policies

• Support purchase order (PO) processing in partnership with ExCom EAs 

• Resolve expense-related discrepancies with a resourceful, solutions-oriented approach

• Maintain office supply inventory, ensuring materials are current, organized, and readily accessible 

At Medtronic, we bring bold ideas forward with speed and decisiveness to put patients first in everything we do. In-person exchanges are invaluable to our work. We’re working a minimum of 5 days a week onsite as part of our commitment to fostering a culture of professional growth and cross-functional collaboration as we work together to engineer the extraordinary. 

Must Have: Minimum Requirements To be considered for this role, please ensure the minimum requirements are evident in your applicant profile. 

• Minimum of 4 years’ Experience in administrative, receptionist, or executive support roles

Core Capabilities

• Proactive & Organized: Effectively manages multiple priorities with strong attention to detail

• Executive Communication: Confidently engages with senior leaders and stakeholders

• Discretion & Professionalism: Maintains confidentiality and represents the executive office with a high level of professionalism and polish

• Adaptability: Navigates shifting priorities with agility and calm under pressure 

• Service Mindset: Builds rapport and delivers a high-touch, positive experience 

• Technically Proficient: Comfortable with scheduling tools, phone systems, and Microsoft Office (Outlook, Word, Excel, etc.)

• Dependable & Accountable: Reliable, punctual, and committed to operational excellence

For Baccalaureate degrees earned outside of the United States, a degree that satisfies the requirements of 8 C.F.R. § 214.2(h)(4)(iii)(A) is required.

Physical Job Requirements

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position. 

The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role.

U.S. Work Authorization & Sponsorship

At Medtronic, we are committed to fostering an environment where employees can thrive and make a meaningful impact. In alignment with our enterprise-wide workforce planning approach, U.S. work authorization sponsorship (H-1B, TN, J, etc.) is offered exclusively for Principal-level roles and above, where specialized expertise aligns with long-term business needs. Roles below the Principal level require candidates to possess unrestricted U.S. work authorization at the time of hire and for the duration of employment.

Join us in our mission to alleviate pain, restore health, and extend life—where your unique background and perspective are valued.

Benefits & Compensation
 

Medtronic offers a competitive Salary and flexible Benefits Package
A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create.  We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.
 

Salary ranges for U.S (excl. PR) locations (USD):$54,400.00 - $81,600.00

This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).

The base salary range is applicable across the United States, excluding Puerto Rico and specific locations in California. The offered rate complies with federal and local regulations and may vary based on factors such as experience, certification/education, market conditions, and location. Compensation and benefits information pertains solely to candidates hired within the United States (local market compensation and benefits will apply for others).

The following benefits and additional compensation are available to those regular employees who work 20+ hours per week: Health, Dental and vision insurance, Health Savings Account, Healthcare Flexible Spending Account, Life insurance, Long-term disability leave, Dependent daycare spending account, Tuition assistance/reimbursement, and Simple Steps (global well-being program).

 

The following benefits and additional compensation are available to all regular employees: Incentive plans, 401(k) plan plus employer contribution and match, Short-term disability, Paid time off, Paid holidays, Employee Stock Purchase Plan, Employee Assistance Program, Non-qualified Retirement Plan Supplement (subject to IRS earning minimums), and Capital Accumulation Plan (available to Vice Presidents and above, or subject to IRS earning minimums).

 

Regular employees are those who are not temporary, such as interns.  Temporary employees are eligible for paid sick time, as required under applicable state law, and the Employee Stock Purchase Plan. Please note some of the above benefits may not apply to workers in Puerto Rico.

 

Further details are available at the link below:

Medtronic benefits and compensation plans

About Medtronic

We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions.
Our Mission — to alleviate pain, restore health, and extend life — unites a global team of 95,000+ passionate people. 
We are engineers at heart— putting ambitious ideas to work to generate real solutions for real people. From the R&D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, diverse perspectives, and guts to engineer the extraordinary.

Learn more about our business, mission, and our commitment to diversity here.

It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities.