The Role
Serve as contracted Executive Director providing strategic leadership and day-to-day oversight of the Poncan Theatre. Responsibilities include programming and event management, financial oversight and fundraising, facility preservation and maintenance, staff and volunteer leadership, community engagement and marketing direction, and regular reporting to the Board of Directors.
Summary Generated by Built In
This job is being posted by the Ponca City Development Authority but being hired by the Poncan Theater. Please reach out to them for more information.
Mission
The Mission of the Poncan Theatre Company, Inc. is to entertain, educate, & inspire our community and beyond while preserving the history & continuing the legacy of the Poncan Theatre.
Vision
While preserving the historic 1927 theatre as a community landmark, the Poncan Theatre desires to educate young artists through the Evans Children’s Academy of Performing Arts and provide the community with live shows, cinema, and special events.
Opportunity
This is a unique opportunity to provide strategic leadership, operational oversight, and financial stewardship for the Poncan Theatre while preserving its architectural and historical significance and continuing to grow it as a vibrant center for the arts and community in Ponca City.
1. Engagement
Poncan Theatre is engaging a contractor to serve as Executive Director in a contracted capacity. The Contractor will oversee day-to-day operations, advance the Poncan Theatre’s mission and community impact, and support the long-term health and growth of the organization in alignment with the Mission and Vision of the Poncan Theatre. This is an independent contractor relationship. Nothing in this Agreement is intended to create an employer-employee relationship.
2. Responsibilities
The Contractor will be responsible for the general oversight and execution of the Theatre’s operations, including the following:
Operations & Programming
• Coordinate and oversee movies, Evans Children’s Academy productions, concerts, rentals, and special events
• Oversee daily operations of the Poncan Theatre, including front-of-house and back-ofhouse staff, contractors, and volunteers
• Ensure the box office, concessions, and guest experience operate smoothly
• Ensure events are executed safely, efficiently, and in compliance with applicable regulations
• Maintain clear systems for scheduling, communication, and event execution
• Lead event booking, programming strategy, and audience development efforts to maximize attendance and revenue
• Cultivate relationships with promoters, artists, agents, community partners, and renters
Financial Oversight
• Work alongside the Treasurer to develop and manage the annual operating budget
• Monitor revenue, expenses, and overall financial performance
• Track and grow revenue streams including ticket sales, concessions, rentals, sponsorships, donations, grants, and fundraising initiatives
• Provide regular updates to the Board on financial performance
• Assist with fundraising efforts, including sponsorships, donor outreach, annual campaigns, and grant opportunities
Facility Management
• Oversee the condition and day-to-day needs of the facility
• Protect and preserve the historic integrity of the Poncan Theatre
• Coordinate maintenance, repairs, restoration projects, vendor relationships, and capital improvements
• Assist in planning and executing long-term facility improvements
Staff & Volunteers
• Provide leadership and coordination for staff and volunteers
• Set clear expectations and maintain consistent communication
• Support production teams without directing creative decisions
Community & Audience Engagement
• Maintain a high standard of customer experience
• Build relationships with local organizations, schools, sponsors, donors, and community partners
• Serve as a visible representative of the Poncan Theatre in the community
• Serve as the primary spokesperson and representative for the Poncan Theatre
• Promote the Poncan Theatre as a leading cultural and community destination in Ponca City
Marketing Oversight
• Oversee marketing direction and audience growth efforts
• Ensure consistency in public messaging and branding
Board Communication
• Provide regular updates to the Board of Directors
• Work in alignment with Board direction and organizational priorities
• This position would report directly to the Board of Directors
Mission
The Mission of the Poncan Theatre Company, Inc. is to entertain, educate, & inspire our community and beyond while preserving the history & continuing the legacy of the Poncan Theatre.
Vision
While preserving the historic 1927 theatre as a community landmark, the Poncan Theatre desires to educate young artists through the Evans Children’s Academy of Performing Arts and provide the community with live shows, cinema, and special events.
Opportunity
This is a unique opportunity to provide strategic leadership, operational oversight, and financial stewardship for the Poncan Theatre while preserving its architectural and historical significance and continuing to grow it as a vibrant center for the arts and community in Ponca City.
1. Engagement
Poncan Theatre is engaging a contractor to serve as Executive Director in a contracted capacity. The Contractor will oversee day-to-day operations, advance the Poncan Theatre’s mission and community impact, and support the long-term health and growth of the organization in alignment with the Mission and Vision of the Poncan Theatre. This is an independent contractor relationship. Nothing in this Agreement is intended to create an employer-employee relationship.
2. Responsibilities
The Contractor will be responsible for the general oversight and execution of the Theatre’s operations, including the following:
Operations & Programming
• Coordinate and oversee movies, Evans Children’s Academy productions, concerts, rentals, and special events
• Oversee daily operations of the Poncan Theatre, including front-of-house and back-ofhouse staff, contractors, and volunteers
• Ensure the box office, concessions, and guest experience operate smoothly
• Ensure events are executed safely, efficiently, and in compliance with applicable regulations
• Maintain clear systems for scheduling, communication, and event execution
• Lead event booking, programming strategy, and audience development efforts to maximize attendance and revenue
• Cultivate relationships with promoters, artists, agents, community partners, and renters
Financial Oversight
• Work alongside the Treasurer to develop and manage the annual operating budget
• Monitor revenue, expenses, and overall financial performance
• Track and grow revenue streams including ticket sales, concessions, rentals, sponsorships, donations, grants, and fundraising initiatives
• Provide regular updates to the Board on financial performance
• Assist with fundraising efforts, including sponsorships, donor outreach, annual campaigns, and grant opportunities
Facility Management
• Oversee the condition and day-to-day needs of the facility
• Protect and preserve the historic integrity of the Poncan Theatre
• Coordinate maintenance, repairs, restoration projects, vendor relationships, and capital improvements
• Assist in planning and executing long-term facility improvements
Staff & Volunteers
• Provide leadership and coordination for staff and volunteers
• Set clear expectations and maintain consistent communication
• Support production teams without directing creative decisions
Community & Audience Engagement
• Maintain a high standard of customer experience
• Build relationships with local organizations, schools, sponsors, donors, and community partners
• Serve as a visible representative of the Poncan Theatre in the community
• Serve as the primary spokesperson and representative for the Poncan Theatre
• Promote the Poncan Theatre as a leading cultural and community destination in Ponca City
Marketing Oversight
• Oversee marketing direction and audience growth efforts
• Ensure consistency in public messaging and branding
Board Communication
• Provide regular updates to the Board of Directors
• Work in alignment with Board direction and organizational priorities
• This position would report directly to the Board of Directors
Skills Required
- Ability to engage as an independent contractor (not an employee)
- Experience overseeing daily operations of a theater, arts venue, or similar cultural organization
- Financial management experience including budgeting, monitoring revenue/expenses, and reporting to a Board
- Fundraising experience including sponsorships, donor outreach, campaigns, and grants
- Experience in event programming, booking, audience development, and ticketing/box office oversight
- Facility management experience, including maintenance, vendor coordination, and historic preservation
- Staff and volunteer leadership experience with clear communication and coordination skills
- Marketing oversight and public messaging/brand consistency experience
- Comfort serving as public spokesperson and primary representative of the organization
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The Company
What We Do
Ponca City Development Authority (PCDA) is a public trust, formed on July 1, 2003 to benefit Ponca City, Oklahoma. PCDA supports the existing industries with business retention and expansion programs, training opportunities and conference sponsorships to build market share. Visit our website for more information on recruiting, retention, marketing and financial opportunities that exist in Ponca City, Oklahoma.
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