Executive Coordinator and Assistant to the Managing Director

KSB is a leading supplier of pumps, valves and related service. Our reliable, high-efficiency products are used in applications wherever fluids need to be transported or shut off, covering everything from building services,industry and water transport to waste water treatment, power plant processes and mining. Founded in 1871 in Frankenthal, Germany, the company has a presence on all continents with its own sales and marketing organisations and manufacturing facilities. Around the globe, more than 190 service centres and around 3,500 service specialists are on hand to provide local inspection, servicing, maintenance and repair services under the KSB SupremeServ brand. Innovative technology that is the fruit of KSB’s research and development activities forms the basis for the company’s success.
People. Passion. Performance. It is these three success factors that make KSB the company it is today.
At KSB, we recognise that it is people who actually make the difference – the people we employ and the people we serve. This is why we are committed to equal rights and treatment worldwide and never lose sight of the aspects ecology and sustainability when manufacturing our products.

Executive Coordinator and Assistant to the Managing Director

KSB GIW, Inc.

Department: Executive Administration
Reports to: Managing Director
Location: Grovetown, Georgia
Shift: 1st
FLSA Status: Exempt

OVERVIEW:

The Executive Coordinator and Assistant to the Managing Director provides high-level administrative, organizational, and coordination support to the Managing Director while also contributing to key business activities such as reporting, research, project coordination, and presentation development. This role serves as a trusted partner in helping manage the Managing Director’s time, priorities, and executive engagements effectively.

The ideal candidate is highly professional, polished, engaging, and service-oriented, with the ability to represent the executive office with credibility and discretion. This individual must be capable of supporting executive-level communications, developing high-quality presentations, coordinating complex logistics, and assisting with organizational initiatives that support business goals.

RESPONSIBILITIES:

CONFIDENTIALITY & PROFESSIONALISM:

• Maintain strict confidentiality and discretion across all executive communications, presentations, and business materials.
• Handle sensitive information with sound judgment, particularly in support of executive and board-level activities.
• Serve as a trusted, professional representative of the executive office at all times.

Executive Support and Coordination

• Manage the Managing Director’s calendar, scheduling, and prioritization of meetings and commitments.
• Coordinate domestic and international travel arrangements and itineraries.
• Prepare and process expense reports.
• Organize and support executive meetings, including agendas, materials, and follow-up items.
• Coordinate logistics for leadership meetings, off-site events, and conferences, including Mining Meetings, Sales Conferences, and State of the Business meetings.

Reporting, Presentation Development, and Business Support

• Compile, format, and prepare reports, presentations, summaries, and other materials for leadership review.
• Independently develop professional presentations from rough concepts, outlines, or verbal direction, ensuring content, tone, and complexity are tailored to diverse audiences including employees, customers, executives, and board members.
• Demonstrate advanced proficiency in Microsoft PowerPoint and create visually compelling, well-structured presentations.
• Gather and organize data from internal systems such as SAP, UKG, C4C, and Excel.
• Synthesize complex information into clear, engaging, and audience-appropriate messaging.
• Manage presentation projects from initial concept and visual design through revisions and final delivery.
• Conduct basic research on industry topics, customers, or competitors as requested.
• Support tracking of key action items and initiatives to ensure follow-through.
• Assist in preparation for quarterly reviews and business updates.
• Ensure strong attention to detail in formatting, consistency, branding, and accuracy across all presentation and reporting materials.
• Work collaboratively with leadership to translate high-level objectives into effective communication tools and presentation materials

Communication and Relationship Management

• Serve as a liaison between the Managing Director and internal and external stakeholders.
• Draft and edit professional communications, correspondence, and presentation materials.
• Maintain strong working relationships across all levels of the organization and provide insight and feedback to the Managing Director regarding the state of the business.
• Handle sensitive and confidential information with a high degree of discretion and professionalism.
• Maintain strict confidentiality in all executive, presentation, and reporting materials.

Culture, Events, and Executive Presence

• Act as a welcoming and professional presence for visitors, customers, and employees.
• Coordinate and support executive events, meetings, and company functions.
• Bring a positive, polished, and engaging presence to the executive office.
• Support employee engagement efforts tied to executive visibility.

Project Coordination

• Assist with the coordination of projects and special assignments.
• Track timelines, follow up on deliverables, and provide status updates.
• Coordinate regular quarterly budget review meetings.
• Support cross-functional collaboration as needed.
• Perform additional special projects and duties as assigned.

QUALIFICATIONS:

Education

• Bachelor’s degree preferred.

Experience

• Minimum of 3–5 years of experience supporting executive or senior leaders, or experience in a comparable administrative support role.
• Strong administrative, organizational, multitasking, and coordination skills, with demonstrated ability to complete projects and meet deadlines.
• Excellent verbal and written communication skills.
• Experience communicating and collaborating with managerial and executive-level staff, customers, and employees across all levels of the organization.
• High proficiency in SAP, Microsoft Word, Excel, and PowerPoint.
• Strong business English skills required.
• Portfolio of prior presentation work strongly preferred.
• Demonstrated ability to maintain strict confidentiality and professionalism.

BEHAVIORAL COMPETENCIES:

• Initiative and Proactivity: Anticipates executive and organizational needs, takes action without prompting, and proactively solves problems.
• Adaptability and Flexibility: Thrives in a fast-paced environment and adjusts quickly to changing priorities.
• Attention to Detail and Quality Focus: Produces accurate, polished, and thoroughly reviewed work with a strong focus on quality.
• Communication and Interpersonal Savvy: Communicates clearly and professionally with all audiences and builds trust across the organization.
• Organization and Time Management: Prioritizes effectively, maintains organized records and trackers, and reliably follows through on commitments.
• Confidentiality and Professionalism: Handles sensitive information with discretion and demonstrates sound judgment.
• Collaboration and Influence: Works effectively across teams and supports collaboration to advance business goals.
• Customer and Service Orientation: Provides responsive, high-level support to executives, colleagues, and external partners.
• Technical Agility: Demonstrates strong command of Microsoft Office Suite, especially PowerPoint, and quickly learns and leverages business systems and digital tools.

PHYSICAL REQUIREMENTS:

• Primarily desk-based work.

KSB GIW, Inc. (A KSB Company) is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. GIW Industries, Inc. (A KSB Company) makes hiring decisions based solely on qualifications, merit, and business needs at the time. 

KSB Group is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. KSB makes hiring decisions based solely on qualifications, merit, and business needs at the time. 

We value employees who take the initiative and are committed to our company; Employees who take responsibility and for whom business success is the focus of their actions. In return, we offer fair framework conditions for collective wages and pensions, flexible working time models, individual training opportunities and the best career prospects.