The Role
The Executive CEO Assistant supports the CEO with calendar management, document preparation, HR projects, client communication, and CRM operations while ensuring organizational goals are met.
Summary Generated by Built In
We
are seeking a highly organized, proactive, and analytical Personal Assistant to
support the CEO of a leading consultancy firm. This role goes beyond
traditional administrative duties. The successful candidate will play a key
role in supporting organizational transformation projects, HR development
initiatives, and managing CRM operations. This is a dynamic position suitable
for someone passionate about HR, strategic thinking, and executive support.
- Manage the CEO’s
calendar, appointments, and travel arrangements.
- Prepare, proofread, and
format documents, reports, and presentations (especially PowerPoint).
- Coordinate meetings,
take minutes, and follow up on action items.
- Handle confidential
information with discretion and professionalism.
- Assist in the planning
and execution of HR transformation and restructuring projects.
- Support data gathering,
analysis, and reporting for strategic decision-making.
- Collaborate with the
CEO on developing project timelines, milestones, and deliverables.
- Track progress and
ensure alignment with business goals.
- Maintain and update the
CRM system to ensure accurate client records.
- Handle communication
with clients, ensuring exceptional service.
- Efficiently use CRM
systems to track client interactions.
- Generate client reports
and analytics from the CRM to support strategic planning.
- Collaborate with the
marketing and client services teams to optimize CRM usage.
- Assist in recruitment
processes including scheduling interviews, candidate communication, and
onboarding coordination.
- Support the creation
and management of training programs and performance management systems.
- Maintain employee
records and assist in implementing HR policies and initiatives.
- Assist in preparing
presentations (PowerPoint) and documentation.
- Contribute to analysis
and strategic thinking in transformation projects.
- Conduct research and
provide insights on industry trends.
Requirements
- Bachelor’s degree in Business Administration, Human
Resources, or a related field.
- Minimum 4 years of experience as a Personal
Assistant, preferably in an HR or consulting environment.
- Strong knowledge of HR practices and employee
lifecycle processes.
- Experience with CRM systems (e.g., HubSpot, Zoho,
Salesforce).
- Fluent written and verbal communication in English.
- Highly organized, detail-oriented, and able to
multitask in a fast-paced environment.
- Strong analytical and critical thinking skills.
- Proficiency in Microsoft Office Suite, especially
Excel and PowerPoint.
- Excellent
time management and organizational skills.
- Experience in Human Resources,
including recruitment, employee relations, and all HR-related tasks.
Skills Required
- Bachelor's degree in Business Administration, Human Resources, or a related field.
- Minimum 4 years of experience as a Personal Assistant, preferably in an HR or consulting environment.
- Strong knowledge of HR practices and employee lifecycle processes.
- Experience with CRM systems (e.g., HubSpot, Zoho, Salesforce).
- Fluent written and verbal communication in English.
- Highly organized, detail-oriented, and able to multitask in a fast-paced environment.
- Proficiency in Microsoft Office Suite, especially Excel and PowerPoint.
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The Company
What We Do
Business Services and Company Incorporation in Saudi Arabia, providing integrated solutions to support investors and entrepreneurs in building successful and sustainable businesses with confidence.
