Overview
Are you passionate about being at the forefront of the exciting AI evolution at Microsoft? Do you thrive in a fast-paced and dynamic work environment? If you are a business support professional, we’d like to learn more about you. Microsoft AI is seeking an experienced Executive Business Administrator to support the Engineering Director of Evaluations, Response Quality, and Safety, who is dedicated to ensuring the quality, reliability, and safety of Microsoft’s AI copilot experiences.
As an Executive Business Administrator, you will effectively manage a high and time-sensitive workload, work independently, and deal with ambiguity. You will have a passion for making managers and organizations great, possess the ability to set priorities, handle multiple time-critical tasks simultaneously, and run the team in a structured way.
At Microsoft, our mission is to empower every person and every organization on the planet to achieve more. As employees, we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.
By applying to this U.S. Mountain View, CA position, you are required to be local to the Mountain View area and in office 4 days a week.
Responsibilities
Responsibilities
Provide complex administrative support for the Engineering Director, including calendar management with attention to detail, accuracy, and timeliness.
Manage domestic and international travel scheduling end-to-end, including the proactive anticipation of logistics and itineraries.
Process expense reports in a timely manner, as well as interim approve their Directs’ expense reports.
Manage end-to-end logistics for team meetings and offsites, which include meeting logistics (booking space, catering, etc.), and material preparation.
Develop a deep knowledge of the overall business group strategy, as well as company policy, and act as an information resource to the business group.
Anticipate and remove administrative roadblocks and make timely decisions across the business group.
Budget management, including creating Purchase Orders as necessary
Support space management and planning, maintain team aliases, procure goods and services using internal tools, and other administrative projects assigned.
Additional Team projects as needed.
Embody our Culture and Values
Qualifications
Required/minimum qualifications
- 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.
- Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience.
- 2+ years experience serving as mentor to others.
- 3+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).
Business Support ATR-D - The typical base pay range for this role across the U.S. is USD $31.49 - $51.97 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $42.93 - $59.33 per hour.
Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here:
https://careers.microsoft.com/us/en/us-corporate-pay
This position will be open for a minimum of 5 days, with applications accepted on an ongoing basis until the position is filled.
Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance with religious accommodations and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations.
Skills Required
- 5+ years Administrative, Business Support, or customer service experience with emphasis on scheduling meetings/events, travel management, and executive-level administration
- Local to Mountain View, CA and able to be in office 4 days a week
- Bachelor's Degree in a relevant field OR equivalent experience
- 2+ years experience serving as mentor to others
- 3+ years experience reviewing and managing administrative budgets (events, morale, travel, training)
Microsoft Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Microsoft and has not been reviewed or approved by Microsoft.
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Fair & Transparent Compensation — Pay is presented as broadly competitive overall, with clear role/level/location variation and an emphasis on using posted ranges and band information for apples-to-apples comparisons.
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Retirement Support — Retirement benefits are described as a standout, highlighted by a strong 401(k) match structure and immediate vesting, plus additional plan features for tax-advantaged saving.
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Parental & Family Support — Family-oriented benefits are portrayed as a meaningful strength, with substantial paid parental leave and added supports like back-up care and adoption/surrogacy assistance.
Microsoft Insights
What We Do
At Microsoft, our mission is to empower every person and every organization on the planet to achieve more. Our mission is grounded in both the world in which we live and the future we strive to create. Today, we live in a mobile-first, cloud-first world, and the transformation we are driving across our businesses is designed to enable Microsoft and our customers to thrive in this world.
