Executive Assistant

Job Description 

Organizational Overview:

KIPP Atlanta Schools is part of the KIPP (Knowledge is Power Program) national network of free, open enrollment, college-preparatory schools dedicated to ensuring that every child grows up free to create the future they want for themselves and their communities. There are 280 KIPP schools in 21 states and the District of Columbia serving more than 175,000 scholars and alumni. KIPP Atlanta currently operates 11 schools including five primary schools, six middle schools and one high school, as well as KIPP Forward which supports scholars on their journey to a choice-filled life. We are a social justice organization and our vision and mission require the work of dedicated, bold and skilled leaders, educators, and support staff who are committed to serving as the catalyst for joyful, academically excellent schools and the foundation for building a more just and equitable world for our scholars. 

What We Value:

• Good Decision-Making: “I make thoughtful decisions in alignment with my school’s and organization’s values.”
• Peer Accountability: “I hold all Big KIPPsters accountable to our schools’ and organization’s values, standards, and expectations.”
• Excellence Always: “I do all aspects of my work with excellence - the big and the little things, the parts being monitored as well as those not monitored.”
• Communication is Key: “I communicate with both honesty and love. How I communicate nurtures courage, belonging, partnership, and progress toward our promise to KIPPsters and families.”
• Scholars Over Everything: “I put our scholars first, 100% of the time, without fail. I quickly resolve any and all adult-centered concerns and qualms to reserve my individual and our collective time and attention for our KIPPsters.”
• Walk Trumps Talk: “I chose this social justice career. And so, I behave in alignment with my choice. My behaviors match our promise to our scholars and families.”
• “Us” Only: “I belong to every member of our organization, and every member of our organization belongs to me. I choose unity always - in both the good times and hard times.”

 Job Summary:

The Executive Assistant, Chief Team provides high-level, strategic administrative and operational support to up to three Chiefs and their respective departments. This role is designed for a highly experienced executive assistant who can operate with discretion, sound judgment, and autonomy in a fast-paced, complex organization.

The Executive Assistant serves as a central coordination hub across multiple executive leaders, ensuring seamless calendar management, communication flow, meeting preparation, project tracking, and follow-through. This role requires advanced organizational skill, comfort navigating ambiguity, and the ability to anticipate needs across departments while maintaining strong relationships with internal and external stakeholders.

Job Responsibilities:

Executive & Departmental Support 45%

• Provide proactive, high-level executive support managing complex and competing calendars, priorities, and deadlines.
• Serve as a trusted thought partner and gatekeeper, ensuring executives are well-prepared for meetings, presentations, and engagements.
• Draft, edit, and manage executive-level correspondence, presentations, briefing documents, and reports, many of which are confidential or time-sensitive.
• Coordinate and prepare materials for leadership meetings, cross-functional work sessions, and external engagements.
• Anticipate executive needs by tracking commitments, following up on action items, and ensuring alignment across departments.

Cross-Functional Coordination & Systems Management 35%

• Act as a primary liaison between Chiefs, their departments, senior leaders, school leaders, board members, donors, and external partners.
• Coordinate large-scale meetings, events, and special projects involving multiple departments or executives.
• Develop and maintain systems to improve efficiency, organization, and information flow across the Chief Team.
• Manage travel planning, expense reporting, and reimbursement processes for supported executives.
• Research, prioritize, and route incoming requests and issues, determining appropriate action, escalation, or delegation.

Governance, Compliance & Special Projects 20%

• Support board-related logistics and materials in partnership with Chiefs of Staff and relevant team members, ensuring compliance with posting and documentation requirements.
• Facilitate executive signatures and processing of critical organizational documents, including financial, compliance, and governance materials.
• Track and manage executive-level projects from conception through completion, ensuring deadlines and deliverables are met.
• Provide ad-hoc regional office and administrative support as needed to ensure smooth operations.

Candidate Qualifications:

Required:

• Bachelor’s Degree or minimum of 7 years of professional experience, including at least 3 years supporting C-level or senior executives in a complex organization
• Demonstrated experience supporting multiple senior leaders simultaneously
• Exceptional organizational, time-management, and prioritization skills
• Advanced proficiency in Microsoft Office and/or Google Workspace tools
• Proven ability to handle confidential and sensitive information with discretion and professionalism
• Strong written, verbal, and interpersonal communication skills
• Ability to operate independently, anticipate needs, and thrive in a fast-paced, high-accountability environment
• Alignment with KIPP’s mission, values, and commitment to equity and excellence

Preferred:

• Project Management certification (e.g., PMP, CAPM)
• Executive Assistant or Administrative Professional certification (e.g., IAAP, Certified Administrative Professional)
• Experience supporting executive teams in education, nonprofit, or multi-site organizations
• Advanced experience with board management tools or CRM systems
• Prior experience supporting leadership in the nonprofit, education or mission-driven environment strongly preferred

Compensation & Benefits:

Compensation for this role is aligned to Level 3 within the KIPP Atlanta compensation structure. Starting pay will depend on various factors, including but not limited to professional experience, education, training, and certifications. The current Level X band is $55,000 to $73,750. Most offers are in the lower to mid range and are at the company’s sole discretion, based on the candidate's experience aligned with the role expectations. This allows us to provide a fair and equitable approach to compensation when setting pay and maintaining internal pay equity. New hires should not expect to come in at the top of the band.

KIPP Atlanta Schools offers a competitive benefits package that includes:

• 20 days of Paid Time Off, in addition to identified holidays
• Comprehensive health insurance (medical and dental), life insurance and optional short and long term disability
• Counseling and Telehealth Options
• Paid Parental Leave 
• Participation in Georgia retirement plan and an optional 403(b) retirement plan.

Location & Work Conditions:

This position requires:

• This role requires schedule flexibility; work hours vary based on campus needs and may include evenings and occasional weekends.
• This position has hybrid flexibility but does require regular presence on campus and in schools and in required meetings around the region; Must be based in Atlanta
• This position requires routine physical activity associated with normal office environments. 
• This position may require the ability to lift and carry objects weighing up to 25 pounds.
• Ability to engage in school-based activities requiring standing, walking, and mobility

Equal Employment Opportunity Statement

KIPP Atlanta Schools is an equal opportunity employer. We are committed to building a diverse and inclusive team and do not discriminate on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, or any other legally protected status.

This job description is intended to describe the general nature and level of work performed and is not an exhaustive list of all responsibilities. Duties may be adjusted based on school and organizational needs.