Under the direction of senior leadership, the Executive Assistant provides comprehensive administrative and organizational support to assigned leadership within Research & Development. This role includes managing complex calendars, coordinating meetings and events, and handling domestic and international travel arrangements. The Executive Assistant ensures meeting readiness, manages individual expense reporting, and supports special projects as needed. The position requires interaction with a diverse group of internal stakeholders across all levels and locations, as well as external partners and visitors, while maintaining professionalism and confidentiality at all times.
Responsibilities
1. Administrative Support
- Provide diversified administrative support to assigned senior leaders and their teams, including word processing, filing, mailings, and document management.
- Organize and maintain confidential and time-sensitive materials and files.
Calendar & Meeting Management
- Manage calendars and schedule appointments for assigned executives and leadership team members.
- Ensure meeting materials are prepared and assist in tracking priorities and deliverables.
2. Event & Project Coordination
- Plan and manage special projects and events for assigned leadersa, including global meetings and project-related sessions.
- Arrange facilities, catering, invitations, and travel for internal and external participants.
- Monitor and control event budgets.
- Prepare visual presentations and meeting materials as needed.
3. Travel & Expense Coordination
- Coordinate domestic and international travel arrangements and compile itineraries.
- Prepare documents for travel-related meetings and process expense reports accurately and promptly.
- Reconcile corporate credit card accounts for assigned leaders
4. Budget & Compliance
- Monitor standard expenditures to ensure activities remain within established budgets.
- Manage implementation of legal contracts and agreements, ensuring proper signatures and maintaining organized files.
5. Onboarding & Collaboration
- Support onboarding of new hires of assigned leaders and collaborate with other administrative professionals to ensure a consistent experience.
- Serve as a liaison with internal and external stakeholders globally, representing the department professionally and maintaining confidentiality
6. Other Duties
- Perform other related duties as assigned.
Education Requirements
High School Diploma or equivalent vocational or technical training.
Bachelor’s degree or Technical College degree a plus.
Experience Requirements
3-5+ years' administrative support experience preferably in within pharmaceutical industry
This role requires working in at our site 3 days per week at our office location
#LI-Hybrid
About CSL BehringCSL Behring is a global biotherapeutics leader driven by our promise to save lives. Focused on serving patients’ needs by using the latest technologies, we discover, develop and deliver innovative therapies for people living with conditions in the immunology, hematology, cardiovascular and metabolic, respiratory, and transplant therapeutic areas. We use three strategic scientific platforms of plasma fractionation, recombinant protein technology, and cell and gene therapy to support continued innovation and continually refine ways in which products can address unmet medical needs and help patients lead full lives.
CSL Behring operates one of the world’s largest plasma collection networks, CSL Plasma. Our parent company, CSL, headquartered in Melbourne, Australia, employs 32,000 people, and delivers its lifesaving therapies to people in more than 100 countries.
To learn more about CSL, CSL Behring, CSL Seqirus and CSL Vifor visit https://www.csl.com/ and CSL Plasma at https://www.cslplasma.com/.
Our Benefits
For more information on CSL benefits visit How CSL Supports Your Well-being | CSL.
You Belong at CSL
At CSL, Inclusion and Belonging is at the core of our mission and who we are. It fuels our innovation day in and day out. By celebrating our differences and creating a culture of curiosity and empathy, we are able to better understand and connect with our patients and donors, foster strong relationships with our stakeholders, and sustain a diverse workforce that will move our company and industry into the future.
To learn more about inclusion and belonging visit https://www.csl.com/careers/inclusion-and-belonging
Equal Opportunity Employer
CSL is an Equal Opportunity Employer. If you are an individual with a disability and need a reasonable accommodation for any part of the application process, please visit https://www.csl.com/accessibility-statement.
Skills Required
- High School Diploma or equivalent vocational or technical training
- Bachelor's degree or Technical College degree
- 3-5+ years administrative support experience
- Experience in the pharmaceutical industry
- Ability to manage complex executive calendars and meetings
- Coordinate domestic and international travel and compile itineraries
- Prepare and process expense reports and reconcile corporate credit cards
- Plan and coordinate events and projects, including budgeting and presentations
- Maintain confidentiality and professional interaction with internal and external stakeholders
- Ability to work on-site three days per week (hybrid)
What We Do
CSL is a leading global biotechnology company with a dynamic portfolio of lifesaving medicines, including those that treat haemophilia and immune deficiencies, vaccines to prevent influenza, and therapies in iron deficiency, dialysis and nephrology. Since our start in 1916, we have been driven by our promise to save lives using the latest technologies. Today, CSL – including our businesses, CSL Behring, CSL Seqirus, CSL Plasma and CSL Vifor – provides lifesaving products to patients in more than 100 countries and employs 32,000 people. Our unique combination of commercial strength, R&D focus and operational excellence enables us to identify, develop and deliver innovations so our patients can live life to the fullest. See our community guidelines: https://bit.ly/3Bs17Ra
