Job Requisition ID #
26WD98656, Executive Assistant
French translation to follow!/Traduction française à suivre!
Position Overview
We are looking for a dynamic, detail-oriented, and proactive Executive Assistant to provide administrative support to the Senior Director in the Entertainment & Media team, focusing on Flow Studio. This role goes beyond traditional admin support — you’ll be a key partner in helping our leaders and team operate efficiently and stay focused on what matters most. You will perform a wide range of tasks, handle details of a confident and critical nature, while using your experience to proactively address potential problems and ensure an efficiently functioning team.
Responsibilities
Executive Support
Manage calendar, schedule meetings, and coordinate travel arrangements
Tracks executive expenses and generates expense reports. Submits expense reports in a timely manner. Understand budget timelines and deadlines
Collaborate with the Leadership team as needed to prepare agendas and meeting materials, document meeting minutes, track action items, and follow up on deliverables
Plan and coordinate virtual and in-person events and meetings on and offsite, including preparation of meeting materials, logistics, venue, activities, and catering
Maintain email aliases, distribution lists, and shared directories, including maintaining permissions
Collaborate flawlessly with other executive team admins to execute on scheduling meetings and coordinate organization-wide events
May serve as point person for departmental purchases, including but not limited to PC tracking and overall asset management
Collaborate with outsourcing teams on staffing orders, contracts, and ensure local compliance
Raise purchase orders, verify invoices, and process payments for CW costs and expenses
Utilize Supplier Central portal to raise purchase orders, onboard vendors, and track approvals, orders, and invoices from start to finish
May serve as point person for departmental purchases, including but not limited to PC tracking, vendor management, and overall asset management
Minimum Qualifications
Bachelor’s degree
3-5 years’ experience supporting senior executives in a fast-paced, multinational environment
Exceptional time management, organizational, and multitasking skills. Understanding that this job is not typical 9-5
Willing to adapt to a rapidly changing environment and new processes and responsibilities
Proven ability to work under pressure, communicate effectively, and meet deadlines
Proficient in Microsoft Office Suite, Mac and Windows operating systems and related business applications such as Slack, Microsoft Teams, Microsoft SharePoint
Not afraid of AI tools and can proficiently use them. Tech savvy
Strong interpersonal and written/verbal communication skills in English
Able and willing to travel to events or internal meetings, locally and internationally as required
Due to our globally distributed team, you may occasionally work outside of normal business hours
Discreet and experienced in handling sensitive and confidential information.
The Ideal Candidate
Takes initiative and is a self-starter who thrives with minimal supervision
Excels at managing complex projects and delivering results both independently and collaboratively
Enjoys building positive working relationships across all levels and geographies
Highly organized, detail-driven, and capable of juggling multiple responsibilities
Embraces change, learns quickly, and adapts well to dynamic environments
Understands the value of integrity and honesty in the workplace and takes ownership of their work
26WD98656, Assistant(e) de direction
Présentation du poste
Nous recherchons un(e) assistant(e) de direction dynamique, minutieux(se) et proactif(ve) pour apporter un soutien administratif au directeur principal de l'équipe Divertissement et Médias, en particulier pour Flow Studio. Ce poste va au-delà du simple soutien administratif : vous serez un partenaire clé pour aider nos dirigeants et notre équipe à fonctionner efficacement et à rester concentrés sur l'essentiel.
Vous accomplirez un large éventail de tâches, gérerez des détails de nature confidentielle et critique, tout en mettant à profit votre expérience pour anticiper les problèmes potentiels et garantir le bon fonctionnement de l'équipe.
Responsabilités
Soutien de direction
Gérer l'agenda, planifier les réunions et coordonner les déplacements
Suivre les dépenses de la direction et établir les notes de frais. Soumettre les notes de frais dans les délais impartis. Comprendre les échéances budgétaires et les délais
Collaborer avec l’équipe de direction selon les besoins pour préparer les ordres du jour et les documents de réunion, rédiger les comptes rendus, suivre les actions à mener et assurer le suivi des livrables
Planifier et coordonner les événements et réunions virtuels et en présentiel, sur site et hors site, y compris la préparation des documents de réunion, la logistique, le lieu, les activités et la restauration
Gérer les alias de messagerie, les listes de diffusion et les répertoires partagés, y compris la gestion des autorisations
Collaborer de manière optimale avec les autres administrateurs de l'équipe de direction pour organiser les réunions et coordonner les événements à l'échelle de l'organisation
Peut servir de personne de contact pour les achats du département, y compris, mais sans s'y limiter, le suivi des PC et la gestion globale des actifs
Collaborer avec les équipes d'externalisation sur les commandes de personnel et les contrats, et veiller au respect des réglementations locales
Émettre des bons de commande, vérifier les factures et traiter les paiements pour les coûts et dépenses liés à CW
Utiliser le portail Supplier Central pour émettre des bons de commande, intégrer les fournisseurs et suivre les validations, les commandes et les factures de bout en bout
Peut servir de personne de référence pour les achats du département, y compris, mais sans s’y limiter, le suivi des PC, la gestion des fournisseurs et la gestion globale des actifs
Qualifications minimales
Licence
3 à 5 ans d’expérience dans l’assistance aux cadres supérieurs dans un environnement multinational au rythme soutenu
Excellentes compétences en gestion du temps, en organisation et en multitâche. Comprendre que ce poste ne suit pas un horaire classique de 9 h à 17 h
Être prêt à s’adapter à un environnement en constante évolution ainsi qu’à de nouveaux processus et responsabilités
Capacité avérée à travailler sous pression, à communiquer efficacement et à respecter les délais
Maîtrise de la suite Microsoft Office, des systèmes d’exploitation Mac et Windows et des applications professionnelles associées telles que Slack, Microsoft Teams et Microsoft SharePoint
N'a pas peur des outils d'IA et sait les utiliser avec aisance. A l'aise avec les technologies
Solides compétences en communication interpersonnelle et en expression écrite/verbale en anglais
Capable et disposé à se déplacer pour assister à des événements ou à des réunions internes, au niveau local et international, selon les besoins
En raison de la répartition géographique de notre équipe, vous pourrez être amené(e) à travailler occasionnellement en dehors des heures de bureau habituelles
Discret(te) et expérimenté(e) dans le traitement d'informations sensibles et confidentielles.
Le candidat idéal
Fait preuve d'initiative et est autonome, capable de s'épanouir avec un minimum de supervision
Excelle dans la gestion de projets complexes et l'obtention de résultats, tant de manière indépendante qu'en collaboration
Aime établir des relations de travail positives à tous les niveaux et dans toutes les zones géographiques
Très organisé, soucieux du détail et capable de jongler avec de multiples responsabilités
Accueille le changement, apprend rapidement et s'adapte bien aux environnements dynamiques
Comprend la valeur de l'intégrité et de l'honnêteté sur le lieu de travail et s'approprie son travail
Learn More
About Autodesk
Welcome to Autodesk! Amazing things are created every day with our software – from the greenest buildings and cleanest cars to the smartest factories and biggest hit movies. We help innovators turn their ideas into reality, transforming not only how things are made, but what can be made.
We take great pride in our culture here at Autodesk – it’s at the core of everything we do. Our culture guides the way we work and treat each other, informs how we connect with customers and partners, and defines how we show up in the world.
When you’re an Autodesker, you can do meaningful work that helps build a better world designed and made for all. Ready to shape the world and your future? Join us!
Salary transparency
Salary is one part of Autodesk’s competitive compensation package. For Canada based roles, we expect a starting base salary between $68,000 and $100,100. Offers are based on the candidate’s experience and geographic location, and may exceed this range. In addition to base salaries, our compensation package may include annual cash bonuses, commissions for sales roles, stock grants, and a comprehensive benefits package.Belonging
We take pride in cultivating a culture of belonging where everyone can thrive. Learn more here: https://www.autodesk.com/company/global-belonging
Are you an existing contractor or consultant with Autodesk?
Please search for open jobs and apply internally (not on this external site).
Skills Required
- Bachelor's degree
- 3-5 years' experience supporting senior executives in a fast-paced, multinational environment
- Exceptional time management, organizational, and multitasking skills
- Proficient in Microsoft Office Suite and related business applications
- Strong interpersonal and communication skills in English
Autodesk Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Autodesk and has not been reviewed or approved by Autodesk.
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Leave & Time Off Breadth — Time away is considered expansive, combining discretionary time off for salaried roles, company holidays/Autodays, and a periodic paid sabbatical. These options provide flexibility beyond standard accrual-based PTO.
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Equity Value & Accessibility — Total rewards prominently include RSUs and an employee stock purchase plan with a discount and lookback, alongside annual bonus or commission programs. These elements are available to eligible employees and can materially augment base pay.
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Parental & Family Support — Family-building support includes reimbursement for adoption, surrogacy, IVF/co‑maternity, and fertility benefits, plus dedicated coaching and Cleo resources for parenting and caregiving. These services extend support before, during, and after leave.
Autodesk Insights
What We Do
Autodesk makes software for people who make things. If you’ve ever driven a high-performance car, admired a towering skyscraper, used a smartphone, or watched a great film, chances are you’ve experienced what millions of Autodesk customers are doing with our software. Autodesk gives you the power to make anything. Over 100 million people use Autodesk software like AutoCAD, Revit, Maya, 3ds Max, Fusion 360, SketchBook, and more to unlock their creativity and solve important design, business and environmental challenges. Our software runs on both personal computers and mobile devices and taps the infinite computing power of the cloud to help teams around the world collaborate, design, simulate and fabricate their ideas in 3D. We provide exceptional compensation/benefit packages and we’d love for you to join us. We’re proud to be an equal opportunity employer and we consider all qualified applicants without regard to race, gender, disability, veteran status or other protected category. To see our culture in action, check out #AutodeskLife. We are headquartered in the San Francisco Bay Area and have more than 10,000 employees worldwide.
Why Work With Us
Our work is impactful. Our people are innovative. And our culture is inclusive. As our software shapes new solutions to the world’s biggest challenges, you shape your career path. With us, you lead the way in achieving sustainability, resilient communities, and an equitable workforce. Discover #AutodeskLife.
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