The Role
Provide high-level administrative support to an executive on PST: manage calendar and email, coordinate communication, prepare documents/reports in Microsoft Office, schedule and support meetings, take notes, track action items, and maintain confidentiality while optimizing time and priorities.
Summary Generated by Built In
This is a remote position.
Job Overview:
Are you a high-performing professional who excels at managing executive schedules and ensuring operations run smoothly? We seek an Executive Assistant to provide comprehensive support to a busy executive operating on Pacific Standard Time. If you are adept at anticipating needs, managing complex schedules, and maintaining confidentiality, this position is ideal for you!
Working Hours: 8:00 AM – 4:00 PM Pacific Standard Time (PST)
Key Responsibilities:
- Executive Support: Provide high-level administrative support, including calendar management, email correspondence, and time optimization to ensure the executive’s day flows efficiently.
- Communication Coordination: Serve as a liaison between the executive and employees, maintaining smooth communication and helping facilitate internal operations.
- Administrative Tasks: Handle general administrative duties such as managing documents, organizing files, and supporting day-to-day office needs.
Email & Calendar Management: Monitor and organize email inboxes, draft replies as needed, and ensure all meetings and appointments are scheduled, updated, and followed up on. - Time Management Assistance: Help the executive stay on top of priorities, reminders, and deadlines.
- Document Preparation: Utilize Microsoft Excel and other Office tools to prepare reports, spreadsheets, and presentations.
- Meeting Coordination: Schedule and prepare for meetings, take notes, track action items, and follow up as needed.
Who You Are:
- Proactive and Resourceful: You anticipate and handle needs before they become challenges.
- Exceptional Organizational Skills: You can prioritize important tasks, manage time effectively, and streamline operations to improve efficiency.
- Strong Communicator: Excellent written and verbal communication skills, capable of dealing effectively with people at all levels.
- Tech-Savvy: Proficient in Microsoft Office Suite, especially Excel, and comfortable learning new digital tools quickly.
- High Integrity: Trusted to handle sensitive information and situations with the utmost confidentiality and professionalism.
- Adaptive: Flexible in response to changing priorities and able to work effectively under pressure.
- Team Player: Skilled at building relationships with colleagues and employees, and contributing positively to a collaborative work environment.
Skills Required
- Calendar management and scheduling for executive-level meetings
- Email monitoring, inbox organization, and drafting replies
- Proficiency in Microsoft Office Suite, especially Microsoft Excel
- Meeting coordination, note-taking, and action-item tracking
- Excellent written and verbal communication skills
- Exceptional organizational and time-management abilities
- Ability to handle sensitive information with high integrity and confidentiality
- Comfortable learning new digital tools quickly and adapting to changing priorities
Am I A Good Fit?
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The Company
What We Do
EasyHR Group provides affordable and trusted Human Resources, Health & Safety, Payroll, and Recruitment services specifically designed for small businesses and entrepreneurs in Canada. Their mission is to help Canadian small businesses navigate the complexities of HR and Occupational Health and Safety (OHS) requirements, allowing business owners to save time and focus on their core operational growth.
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